Agenda Item # 2
Columbus Consolidated Government

Council Meeting

08/27/13

Agenda Report # 18

TO: Mayor and Councilors

SUBJECT: FY14 Public Defender Contract

INITIATED BY: Finance Department


Recommendation: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender's Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,358,254 from July 2013 to June 2014 and authorize payment to Georgia Public Defender Standards Council (GPDSC) for $853,077 and for $42,654, 5% administrative fee (GPDSC payment is included in the total amount of $1,324,670); authorize the Mayor and/or City Manager to have signature authority.

Background: The Circuit Public Defender will provide public defender personnel in Superior and Juvenile Court totaling $1,358,254 of which $853,077 and an administrative fee of $42,654 is paid in monthly installments to the GPDSC for a total of $895,731. These services include payroll, fringe benefits, training, travel, computer hardware, computer software and legal research software. Support staff and operational expenses are funded in the FY14 budget for a total of $462,524. Included in this contract is two additional Assistant Public Defenders funded from the new 2009 Other Local Option Sales Tax. In the contract, the prorated share of all costs are outlined as follows: Muscogee - $1,213,362; Chattahoochee - $5,000; Harris - $100,506; Marion - $11,896; Talbot - $11,922; Taylor - $15,568 for a total of $1,358,254. Muscogee County acts as the fiscal agent for the Circuit Public Defender.

Analysis: The Circuit Public Defender, City Attorney’s Office and the Finance Department have reviewed this contract.

Financial Considerations: The agreement is budgeted in the FY14 Adopted Budget.

Projected Annual Fiscal Impact Statement: This is an annual contract.

Legal Considerations: The Columbus Consolidated Government is eligible to enter into this contract.

Recommendations/Actions: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender's Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,358,254 from July 2013 to June 2014 and authorize payment to Georgia Public Defender's Standards Council (GPDSC) for $853,077 and for $42,654, 5% administrative fee (GPDSC payment is included in the total amount of $1,324,670); authorize the Mayor and/or City Manager to have signature authority.



FY14 Contract Public Defender.doc
A RESOLUTION

NO____

A RESOLUTION AUTHORIZING TO ENTER INTO AN AGREEMENT FOR INDIGENT DEFENSE SERVICES BETWEEN CIRCUIT PUBLIC DEFENDER'S OFFICE OF THE CHATTAHOOCHEE JUDICIAL CIRCUIT AND MUSCOGEE COUNTY IN THE AMOUNT OF $1,358,254 FROM JULY 2013 TO JUNE 2014 AND AUTHORIZE PAYMENT TO THE GEORGIA PUBLIC DEFENDER STANDARDS COUNCIL (GPDSC) IN THE AMOUNT OF $895,731 PAID IN MONTHLY INSTALLMENTS OF WHICH IS INCLUDED IN THE TOTAL AMOUNT.

WHEREAS, the Circuit Public Defender's Office of the Chattahoochee Judicial Circuit was created in January 2005 by the Georgia Indigent Defense Act of 2003 and provides that a consolidated government may contract with the circuit public defender for the provision of criminal defense for indigent persons in Superior and Juvenile courts; and,

WHEREAS, the contract specifies the amount of $895,731 for state paid personnel and administrative fee for the period of July 2013 to June 2014 and Columbus Consolidated Government personnel and operating expenses of $462,524 with Muscogee County’s prorated share of all expenses to be $1,213,362.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the Mayor and the City Manager are hereby authorized to enter into an agreement for Indigent Defense Services between Circuit Public Defender's Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $1,358,254 from July 2013 to June 2014 and authorize payment to the GPDSC paid in monthly installment of $853,077 plus the administrative fee of $42,654 which, is included in the total amount; and authorize the Mayor and City Manager to have signature authority.
_______________________


Introduced at a regular meeting of the Council of Columbus, Georgia held on the____ day of _____, 2013 and adopted at said meeting by the affirmative vote of ____ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor