Emergency Purchase – Information Only
(1) WOOD SHEAR FOR PINE GROVE LANDFILL:
On March 7, 2019, the Public Works reported the need for the emergency purchase of wood shear, to break up stumps and larger trunks and limbs, as a result of the tornado which occurred March 3, 2019.
Due to the storm, Public Works was required to stockpile larger pieces of debris until a wood shear is available. In the past, with smaller quantities, the Department used the City’s grinding contractor to split the larger pieces, but his wood shear is being used in Florida and is not be available to the City.
The Department obtained the price to rent a shear and the cost is $10,000/week, which is cost prohibitive. Consequently, Public Works obtained a quote from Tractor & Equipment Company (Columbus, GA) in the amount of $20,983.00.
The Department had already budgeted $20,000 in their FY20 budget anticipating the need for the equipment.
Deputy City Manager Goodwin approved the Emergency purchase on March 8, 2019.
Funding is available in the FY19 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill – Machinery; 0207 – 260 – 3560 – PGRO - 7715.
(2) TACTICAL VESTS FOR SHERIFF’S DEPARTMENT SPECIAL RESPONSE TEAM (SRT)
On March 26, 2019, the Sheriff’s Department reported the need for the emergency purchase of seven (7) tactical vests for its SRT Team.
The current vests have expired and present potential liability for the Department as a matter of life and public safety. Consequently, the purchase had to be expedited. The City Manager approved the emergency purchase on March 26, 2019.
The purchase will be made from Smyrna Police Distributors (Smyrna, GA) in the amount of $17,500.00.
Funding is available in the FY19 Budget: General Fund – Sheriff – Operations – Uniforms; 0101-550-2100-SPTL-6781.
(3) REPAIR OF RIVER ROAD RADIO TOWER DUE TO TORNADO AND EROSION DAMAGE – PHASE I:
On April 5, 2019, the Engineering Department reported the need for the emergency purchase of Phase I repairs to restore the structural integrity of the River Road radio tower that was damaged in the March 3, 2019 tornado.
Although the main tower is still standing, its guy wires and soil-supported concrete block anchors were significantly impacted by falling trees and wind-generated debris as well as surface soil erosion at one of the anchor blocks. The emergency repairs are required to stabilize the structure; there are components that need to be tightened and loose wires that need to be reattached. If not repaired soon, the tower may receive additional damage or failure in another storm event. Also, the repairs must be made before the tower can be climbed/inspected.
The Engineering Department obtained a quote from Motorola/Mobile Communications America (Columbus, GA) in the estimated amount of $113,000.00 for Phase I repairs.
The City Manager approved the Emergency purchase on April 5, 2019.
The funding source is OLOST Infrastructure Reserves.