CITY MANAGER'S AGENDA
April 9, 2019



I. BALCONY ENCROACHMENT ON RIGHT OF WAY: Database 'e-CAP ', View 'Pending', Document 'Balcony Encroachment on Right of Way'

Approval is requested to approve the encroachment for the balcony at 1041, 1043 and 1045 Broadway (the Cannon Brew Pub) to construct a balcony that will extend 10 feet zero inches into the public right-of-way from the existing building face. The balcony is designed to be cantilevered with no supports installed in the sidewalk area. The balcony will span 69 ft-4 inches across. The Uptown Facade Board has reviewed and issued a Certificate of Appropriateness. The City has authorized this type of permanent encroachment in the past with the condition that should the encroachment ever become a conflict with any public improvements, the encroachment shall be removed at no cost to the City.

II. 2019 GEORGIA SMART COMMUNITIES CHALLENGE GRANT: Database 'e-CAP ', View 'Pending', Document '2019 Georgia Smart Communities Challenge Grant'

Approval is requested to submit an application and if awarded, accept the 2019 Georgia SMART Communities Challenge Grant in the amount of $50,000, or as otherwise awarded, with a 100% local match requirement of which 50% will be fufilled as in-kind services from local partners and the Columbus Consolidated Government and 50% will be a cash match coming from the Information Technology budget and to amend the multi-governmental fund by the amount of the award. If awarded the grant, the Columbus Consolidated Government will receive funding for planning of the implementation of public wireless access and IoT devices. These devices are intended to increase livability, drive collaboration and enhance public safety. Additionally, the Georgia Institute of Technology will provide research staff to conduct onsite development and initial research plans.

III. 2019 HOMELAND SECURITY GRANT PROGRAM: Database 'e-CAP ', View 'Pending', Document '2019 Homeland Security Grant'

Approval is requested to accept a grant of $58,706.00 or as otherwise awarded, from the 2019 Homeland Security Grant Program and amend the Multi-Governmental Fund by like amount with no local match required. Funds have been allocated to the 2019 Homeland Security Grant Program for the maintenance of equipment received as part of the West Central Georgia Search and Rescue (GSAR) Team. This team was formed to improve responses to heavy rescue emergencies to the citizens of Columbus and surrounding counties. Heavy search-and-rescue involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces.

IV. 2019 HOMELAND SECURITY HAZMAT GRANT PROGRAM: Database 'e-CAP ', View 'Pending', Document '2019 Homeland Security Hazmat Grant'

Approval is requested to accept a grant of $64,386.00, or as otherwise awarded, from the 2019 Homeland Security Grant Program and amend the Multi-Governmental Fund by like amount with no local match required. Funds have been allocated to the 2019 Homeland Security Grant Program for the maintenance of Hazardous Materials equipment. This equipment was received to improve Hazardous Materials Response to the citizens of Columbus and surrounding counties in the event of a terrorist event, industrial accident, or any other chemical, biological or radiation accident. The Hazardous Materials Response Team will be able to respond to incidents across the state under mutual aid, but the local jurisdictions own the vehicle and equipment.

V. OPTION CONTRACT FOR BRADLEY CIRCLE PROPERTIES: Database 'e-CAP ', View 'Pending', Document 'Option Contract for Bradley Circle Properties'

VI. PURCHASES: Database 'e-CAP ', View 'Pending', Document 'Purchase Authorizations'

Approval is requested of items "A" to "D":

A. Security Cameras & Accessories for METRA
B. Fareboxes with Associated Equipment for METRA
C. Garbage Truck Repair Services - Vehicle #6985
D. Garbage Truck Repair Services - Vehicle #6959


Emergency Purchase – Information Only

(1) WOOD SHEAR FOR PINE GROVE LANDFILL:

On March 7, 2019, the Public Works reported the need for the emergency purchase of wood shear, to break up stumps and larger trunks and limbs, as a result of the tornado which occurred March 3, 2019.

Due to the storm, Public Works was required to stockpile larger pieces of debris until a wood shear is available. In the past, with smaller quantities, the Department used the City’s grinding contractor to split the larger pieces, but his wood shear is being used in Florida and is not be available to the City.

The Department obtained the price to rent a shear and the cost is $10,000/week, which is cost prohibitive. Consequently, Public Works obtained a quote from Tractor & Equipment Company (Columbus, GA) in the amount of $20,983.00.

The Department had already budgeted $20,000 in their FY20 budget anticipating the need for the equipment.

Deputy City Manager Goodwin approved the Emergency purchase on March 8, 2019.

Funding is available in the FY19 Budget: Integrated Waste Management Fund – Public Works – Pine Grove Landfill – Machinery; 0207 – 260 – 3560 – PGRO - 7715.


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(2) TACTICAL VESTS FOR SHERIFF’S DEPARTMENT SPECIAL RESPONSE TEAM (SRT)

On March 26, 2019, the Sheriff’s Department reported the need for the emergency purchase of seven (7) tactical vests for its SRT Team.

The current vests have expired and present potential liability for the Department as a matter of life and public safety. Consequently, the purchase had to be expedited. The City Manager approved the emergency purchase on March 26, 2019.

The purchase will be made from Smyrna Police Distributors (Smyrna, GA) in the amount of $17,500.00.

Funding is available in the FY19 Budget: General Fund – Sheriff – Operations – Uniforms; 0101-550-2100-SPTL-6781.


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(3) REPAIR OF RIVER ROAD RADIO TOWER DUE TO TORNADO AND EROSION DAMAGE – PHASE I:

On April 5, 2019, the Engineering Department reported the need for the emergency purchase of Phase I repairs to restore the structural integrity of the River Road radio tower that was damaged in the March 3, 2019 tornado.

Although the main tower is still standing, its guy wires and soil-supported concrete block anchors were significantly impacted by falling trees and wind-generated debris as well as surface soil erosion at one of the anchor blocks. The emergency repairs are required to stabilize the structure; there are components that need to be tightened and loose wires that need to be reattached. If not repaired soon, the tower may receive additional damage or failure in another storm event. Also, the repairs must be made before the tower can be climbed/inspected.

The Engineering Department obtained a quote from Motorola/Mobile Communications America (Columbus, GA) in the estimated amount of $113,000.00 for Phase I repairs.

The City Manager approved the Emergency purchase on April 5, 2019.

The funding source is OLOST Infrastructure Reserves.


VII. UPDATES AND PRESENTATIONS:

-- New Motor Vehicle Registration Update - Lula Huff, Tax Commissioner

-- Government Center Update - Pam Hodge, Deputy City Manager

-- Liberty Gardens Update - Laura Johnson, Community Reinvestment Director

-- Update on Traffic Incident Management/Towing Services Procurement Timeline - Angelica Alexander, Finance Director

-- Ralston Towers Update - John Hudgison, Inspections and Codes Director

-- Storm Damage Update - Pat Biegler, Public Works Director


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