Agenda Item # 11
Columbus Consolidated Government
Council Meeting

February 9, 2016

Agenda Report # 84


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) CHANGE ORDER 3 FOR JR ALLEN OFF RAMP WIDENING PROJECT, ADAMS FARM ROAD LANE EXTENSION AND RAMP EXTENSION ON SR 22/US 80

It is requested that Council authorize Change Order 3 with McMath-Turner Construction Company (Columbus, GA) in the amount of $59,463.69 for the JR Allen off-ramp widening project.

Per Resolution No. 80-14, Council authorized the widening of a JR Allen off ramp, an Adams Farm Road lane extension, and a ramp extension on SR 22/US 80. The primary need for Change Order 3 is for overruns of unit prices and for additional signal changes on Veterans Parkway.

Document
Description
Amount
Original ContractWidening of JR Allen off ramp, Adams Farm Road lane extension, and ramp extension on SR 22/US 80.
906,581.29
Change Order 1Overhead traffic signs; additional testing of soil, graded aggregate base and concrete; and additional joint sealants.
62,934.78
Change Order 2Correcting additional signal changes, per new GDOT requirements, and additional guardrails needed on JR Allen Parkway.
67,869.02
Change Order 3Overruns of unit prices and for additional signal changes on Veterans Parkway.
59,463.69
New Contract Amount
$1,096,848.78


Funds are available in the FY16 Budget: LOST-Infrastructure – Engineering – Public Safety-Infrastructure – General Construction – Veterans Double Churches Project; 0109-250-9901-ROAD-7661- 92016 -20150.
* * * * * *

(B) EXPANSION OF METRA’S TRANSIT SCHEDULING AND ROUTING SOFTWARE

It is requested that Council approve the purchase of the RouteMatch Mobile Data Management Module from RouteMatch Software, Inc. (Atlanta, GA) in the amount of $44,125.00.

The RouteMatch Mobile Data Management Module is an expansion of the current RouteMatch System used by METRA’s Dial-A-Ride Division. The added module will enhance METRA’s overall operations, in the following areas:

METRA’s transit scheduling and routing software system was originally approved for purchase from RouteMatch, per Resolution #366-04. Therefore, the purchase of the expansion to the existing software is considered an only known source, per the Procurement Ordinance.

Funds are budgeted in the FY16 Budget as follows: Funding in the amount of $34,345.00 is budgeted in the Transportation Fund – FTA – Software Lease; 0751-610-2400-MFTA-6541; and funding in the amount of $9,780.00 is budgeted in the Transportation Fund – FTA –Computer Equipment; 0751-610-2400 MFTA- 7751 (Federal Share 80%, State Share 10%, City Share 10%).
* * * * * *

(C) VENDOR NAME CHANGE FOR CUSTODIAL SUPPLIES (ANNUAL CONTRACT); RFP NO. 13-0043

It is requested that Council amend Resolution #440-13 (approved December 10, 2013) to change the name of one of the awarded vendors, Unisource Worldwide, Inc. (Jacksonville, FL) to Veritiv Operating Company (Jacksonville, FL), to continue providing custodial supplies.

Unisource was one of the vendors awarded a portion of the bid to provide various custodial supplies. Effective December 31, 2015, Unisource Worldwide, Inc. had its name changed to Veritiv Operating Company, a subsidiary of Veritiv Corporation. The services provided will remain the same per the bid specifications.

The contract was awarded on January 1, 2014 for two years with the option to renew for three (3) additional twelve-month periods. The contract is currently in the initial period; there will be no change to the end date of the contract term.

* * * * * *


(D) DECLARATION OF SURPLUS AND DONATION OF PICK-UP TRUCK

It is requested that Council declare one (1) Dodge Ram 150 Pickup Truck (Vehicle #521) as surplus, in accordance with section 7-501 of the Charter of Columbus Consolidated Government; and authorize the donation of the surplus vehicle to the City of Woodland, Georgia.

The pickup truck is a 1984 model, requiring repairs and is no longer practical for use per the Fleet Maintenance Division. Therefore, the vehicle should be declared surplus. The Mayor of Woodland is willing to accept the vehicle and will perform the required repairs.

* * * * * *



(E) PURCHASE OF STREAM MITIGATION CREDITS FOR SOUTH LUMPKIN MULTI-USE TRAIL (FOLLOW ME TRAIL)

It is requested that Council authorize the purchase of stream mitigation credits from Upatoi Creek Mitigation Bank, LLC in the amount of $10,351.00; and the Kolomoki Plantation/Kolomoki Farms, LLC in the amount of $10,351.00, to mitigate the impacts associated with the development of the South Lumpkin Multi-Use Trail (Follow M Trail).

The South Lumpkin Multi-Use Trail (Follow Me Trail), currently under construction, will consist of a pedestrian/biking bridge across Victory Drive. The U.S. Corps of Engineers is requiring that the project obtain 1,035.1 stream mitigation credits from an approved mitigation bank that serves the Chattahoochee River Hydrologic Unit. Upatoi Creek and Kolomoki Plantation/Kolomoki Farms Mitigation banks are approved by the U.S. Army Corps of Engineers as mitigation banks for our area. The Planning Department solicited quotes from the two banks as follows:

Upatoi
$10,351.00
Includes stream mitigation credits (517.55 stream credits @ $20.00 each)
Kolomoki
10,351.00
Includes stream mitigation credits (517.51 stream credit @ $20 each)

A mitigation bank is a wetland, stream, or other aquatic resource area that has been restored, established, enhanced, or (in certain circumstances) preserved for the purpose of providing compensation for unavoidable impacts to aquatic resources permitted under Section 404 or a similar state or local wetland regulation.

Funds are budgeted in the Transportation Improvement Act fund.
* * * * * *

(F) CHANGE ORDER 1 OUTDOOR POOL REPAIRS

It is requested that Council authorize Change Order 1 with Aqua Design Systems (Fayetteville, GA) in the amount of $67,853.52 for outdoor pool repairs.

Per Resolution No. 112-15, Council authorized repairs at the outdoor pools at Psalmond Road Recreation Center, Rigdon Park Recreation Center and Shirley Winston Recreation Center. The primary need for Change Order 1 is service valve replacements at Shirley Winston; service valves replacement, new piping and motor wiring at Psalmond Road; and service valves replacement, mechanical parts and slide repairs at Rigdon Park.

The reason of the delay in payment was due to Parks & Recreation verifying the new items installed were still in working condition for this pool season.


Document
Description
Amount
Original ContractRepair outdoor pools at Psalmond Road Recreation Center, Rigdon Park Recreation Center and Shirley Winston Recreation Center
506,789.00
Change Order 1The primary need for Change Order 1 is service valve replacements at Shirley Winston; service valves replacement, new piping and motor wiring at Psalmond Road; and service valves replacement, mechanical parts and slide repairs at Rigdon Park.
67,853.52
New Contract Amount
$ 574,642.52


Funds are available in the FY16 Budget: LOST-Infrastructure – Public Works -Infrastructure – General Construction – Shirley Winston Pool Project- Rigdon Park Pool Project -Psalmond Road Pool Project and Double Churches Pool Project; 0109-260-9901-MNTN-7661- 96035-20150; 96036-20150; 96037- 20150 and 96038- 20150.

“ITEM A”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 3 WITH MCMATH-TURNER CONSTRUCTION COMPANY, IN THE AMOUNT OF $59,463.69, FOR THE JR ALLEN OFF-RAMP WIDENING PROJECT.

WHEREAS, per Resolution No. 80-14, Council authorized the widening of a JR Allen off ramp, an Adams Farm Road lane extension, and a ramp extension on SR 22/US 80; and,

WHEREAS, Change Order 3 is required for overruns of unit prices and for additional signal changes on Veterans Parkway.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 3 with McMath-Turner Construction Company (Columbus, GA) in the amount of $59,463.69 for the JR Allen off-ramp widening project. Funds are available in the FY16 Budget: LOST-Infrastructure – Engineering – Public Safety-Infrastructure – General Construction – Veterans Double Churches Project; 0109-250-9901-ROAD-7661- 92016 -20150.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING THE PURCHASE OF THE ROUTEMATCH MOBILE DATA MANAGEMENT MODULE FROM ROUTEMATCH SOFTWARE, INC. (ATLANTA, GA) IN THE AMOUNT OF $44,125.00.

WHEREAS, the RouteMatch Mobile Data Management Module is an expansion of the current RouteMatch System used by METRA’s Dial-A-Ride Division; and,

WHEREAS, METRA’s transit scheduling and routing software system was originally purchased from RouteMatch, per Resolution #366-04. Therefore, the purchase of the expansion to the existing software is considered an only known source, per the Procurement Ordinance; and,

WHEREAS, the added module will enhance METRA’s overall operations, in the following areas:

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase the RouteMatch Mobile Data Management Module from RouteMatch Software, Inc. (Atlanta, GA) in the amount of $44,125.00. Funds are budgeted in the FY16 Budget as follows: Funding in the amount of $34,345.00 is budgeted in the Transportation Fund – FTA – Software Lease; 0751-610-2400-MFTA-6541; and funding in the amount of $9,780.00 is budgeted in the Transportation Fund – FTA –Computer Equipment; 0751-610-2400 MFTA- 7751 (Federal Share 80%, State Share 10%, City Share 10%).
_____________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM C”
A RESOLUTION
NO._____

A RESOLUTION AMENDING RESOLUTION NO. 440-13 (APPROVED DECEMBER 10, 2013) TO CHANGE THE NAME OF ONE OF THE AWARDED VENDORS, UNISOURCE WORLDWIDE, INC. (JACKSONVILLE, FL) TO VERITIV OPERATING COMPANY (JACKSONVILLE, FL), TO CONTINUE PROVIDING CUSTODIAL SUPPLIES.

WHEREAS, Unisource was one of the vendors awarded a portion of the bid to provide various custodial supplies. Effective December 31, 2015, Unisource Worldwide, Inc. had its name changed to Veritiv Operating Company, a subsidiary of Veritiv Corporation. The services provided will remain the same per the bid specifications; and,

WHEREAS, the contract was awarded on January 1, 2014 for two years with the option to renew for three (3) additional twelve-month periods. The contract is currently in the initial period; there will be no change to the end date of the contract term.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

Resolution 440-13 (approved December 10, 2013) is hereby amended to change the name of one of the awarded vendors, Unisource Worldwide, Inc. (Jacksonville, FL)) to Veritiv Operating Company (Jacksonville, FL), to continue providing custodial supplies.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE DECLARATION OF ONE (1) DODGE RAM 150 PICKUP TRUCK (VEHICLE #521) AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; AND AUTHORIZING THE DONATION OF THE SURPLUS VEHICLE TO THE CITY OF WOODLAND, GEORGIA.

WHEREAS, the pickup truck is a 1984 model, requiring repairs and is no longer practical for use per the Fleet Maintenance Division. Therefore, the vehicle should be declared surplus; and,

WHEREAS, the Mayor of Woodland is willing to accept the vehicle and will perform the required repairs.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare one (1) Dodge Ram 150 Pickup Truck (Vehicle #521) as surplus, in accordance with section 7-501 of the Charter of Columbus Consolidated Government; and is authorized to donate the surplus vehicle to the City of Woodland, Georgia.

___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




"ITEM E”
A RESOLUTION

NO._________


A RESOLUTION AUTHORIZING THE PURCHASE OF STREAM MITIGATION CREDITS FROM UPATOI CREEK MITIGATION BANK, LLC IN THE AMOUNT OF $10,351.00; AND THE KOLOMOKI PLANTATION/KOLOMOKI FARMS, LLC IN THE AMOUNT OF $10,351.00, TO MITIGATE THE IMPACTS ASSOCIATED WITH THE DEVELOPMENT OF THE SOUTH LUMPKIN MULTI-USE TRAIL (FOLLOW M TRAIL).

WHEREAS, the South Lumpkin Multi-Use Trail (Follow Me Trail), currently under construction, will consist of a pedestrian/biking bridge across Victory Drive. The U.S. Corps of Engineers is requiring that the project obtain 1,035.1 stream mitigation credits from an approved mitigation bank that serves the Chattahoochee River Hydrologic Unit. Upatoi Creek and Kolomoki Plantation/Kolomoki Farms Mitigation banks are approved by the U.S. Army Corps of Engineers as mitigation banks for our area; and,

WHEREAS, the Planning Department solicited quotes from the two banks; and,

WHEREAS, a mitigation bank is a wetland, stream, or other aquatic resource area that has been restored, established, enhanced, or (in certain circumstances) preserved for the purpose of providing compensation for unavoidable impacts to aquatic resources permitted under Section 404 or a similar state or local wetland regulation.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase stream mitigation credits from Upatoi Creek Mitigation Bank, LLC in the amount of $10,351.00; and the Kolomoki Plantation/Kolomoki Farms, LLC in the amount of $10,351.00, to mitigate the impacts associated with the development of the South Lumpkin Multi-Use Trail (Follow M Trail). Funds are budgeted in the Transportation Improvement Act fund.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH AQUA DESIGN SYSTEMS (FAYETTEVILLE, GA) IN THE AMOUNT OF $67,853.52 FOR OUTDOOR POOL REPAIRS.

WHEREAS, Per Resolution No. 112-15, Council authorized repairs at the outdoor pools at Psalmond Road Recreation Center, Rigdon Park Recreation Center and Shirley Winston Recreation Center; and,

WHEREAS, Change Order 1 is required for service valve replacements at Shirley Winston; service valves replacement, new piping and motor wiring at Psalmond Road; and service valves replacement, mechanical parts and slide repairs at Rigdon Park.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 1 with Aqua Design Systems (Fayetteville, GA) in the amount of $67,853.52 for outdoor pool repairs Funds are available in the FY16 Budget: LOST-Infrastructure – Public Works -Infrastructure – General Construction – Shirley Winston Pool Project- Rigdon Park Pool Project -Psalmond Road Pool Project and Double Churches Pool Project; 0109-260-9901-MNTN-7661- 96035-20150; 96036-20150; 96037- 20150 and 96038- 20150.

________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor