Created on 02/18/2014

Agenda Item # 1

Columbus Consolidated Government

Council Meeting

02/25/2014

Agenda Report # 73

TO: Mayor and Council

SUBJECT: FY 2014 Georgia DOT - Supplemental Planning Contract

INITIATED BY: Planning Department

Recommendation: Approval is requested to execute a Supplemental Agreement with the Georgia Department of Transportation (GDOT) for $101,692.58 in additional funding for the Columbus-Phenix City Transportation Study (C-PCTS).

Background: The Metropolitan Planning Organization received a contract from the Georgia DOT for the Federal Highway Administration (FHWA) Section 112 Funds to perform transportation planning activities identified in the Columbus-Phenix City Unified Planning Work Program (UPWP) and said contract was approved by Council on August 13, 2013. FHWA requires an annual report outlining the activities, budget, and money spent during the fiscal year. The additional funding that is being added to our FY 14 Budget are carry over funds from FY 13. Therefore, the C-PCTS has amended the 2014 Unified Planning Work Program to include this additional funding.

Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the Metropolitan Planning Organization (MPO) for the urban area. The Transportation Planning Division is the designated MPO recipient and project administrator for Section 112 Transportation Planning Funds. The transportation planning funds are designated for the Columbus-Phenix City MPO for the performance of multi-modal transportation activities.

Financial Considerations: The additional Federal carry over funds in the amount of $101,692.58 will be added to the original contract in the amount $251,141.93 (80%) is requested in the form of a supplemental contract with the Georgia Department of Transportation. The additional Local Match of $25,423.14 (20%) will be added to the original local funds of $62,785.48 and will be drawn from the Multi-Governmental Funds (Account 216). The following is a breakdown of funding sources.

Projected Annual Fiscal Impact Statement: This is a supplemental contract with GDOT which will require a 20% match from the Multi-Governmental Funds (Account 216).

Legal Considerations: The Columbus-Phenix City Transportation Study is in compliance with all applicable planning requirements and certifications necessary in order to receive the additional
federal funds.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to sign contract to receive the additional Federal Funding for the FY 2014 Transportation Planning Activities.

A RESOLUTION

NO. _____

A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A SUPPLEMENTAL AGREEMENT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2014 TRANSPORTATION PLANNING WORK ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY (C-PCTS).

WHEREAS, the City entered into an agreement with the Georgia Department of Transportation (GDOT) on August 13, 2013 for financial assistance; and,

WHEREAS, GDOT has increased the funding for the Columbus-Phenix City Transportation Study with Carry Over Funds from 2013. This will increase the amount of Federal Funding (80%) from $251,141.93 to $352, 834.51. The Local Funding (20%) has increased from $62,785.49 to $88,208.62; and,

WHEREAS, authorization is needed for the City Manager to enter into a contractual agreement with GDOT to receive the additional funding.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

(1) That the City Manager is hereby authorized to execute said contract on behalf of the Consolidated Government of Columbus, Georgia and accept the carry over funds in the amount of $101,692.58; and,

(2) That the City gives assurance that, should contract be executed, it is the intent of the Council to commit $6,083.06 for the local match from the; and,

(3) That the City Manager is authorized to execute (or to delegate to the Metropolitan Planning Organization) the execution of and file with such application and assurance, or, other documents required by GDOT in connection with the application, and to requisition state funds to reimburse the City for eligible expenses under any resulting grant contracts.

___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________ 2014, and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting ___________.
Councilor Baker voting ___________.
Councilor Barnes voting ___________.
Councilor Davis voting ___________.
Councilor Henderson voting ___________.
Councilor Huff voting ___________.
Councilor McDaniel voting ___________.
Councilor Turner Pugh voting ___________.
Councilor Thomas voting ___________.
Councilor Woodson voting ___________.

_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor