Agenda Item #________
Columbus Consolidated Government
Council Meeting
June 10, 2014

Agenda Report #___________

TO: Mayor and Councilors

SUBJECT: FY14 Budget Adjustment

INITIATED BY: Finance Department
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Recommendation: Approve an Ordinance amending the budgets for the Fiscal Year 2014 by appropriating amounts in each fund for various operational activities.

Background: The Council has adopted the City’s Annual Operating budget and in special actions has adopted various special purpose budgets. All of these budgets appropriate funding for planned operations. During the course of the year, adjustments become necessary to increase or redistribute funding based on actions of Council, changes in departmental activities and changes in funding sources.

Staff is requesting a budget amendment to appropriate monies needed for various operational activities. As provided in the charter and state law, only Council has the authority to change spending levels. Adjustments are included in this Ordinance to reflect changes needed to complete organizational objectives. These adjustments are necessary to modify budgets to change to the legal level of control at the department level as per O.C.G.A. Chapter 36. Staff is requesting adjustments for operational expenditures like administrative and operating costs for the following funds. In order to keep an accurate record of authorized spending levels and positions, this budget amendment is submitted for Council consideration.

Analysis: The recommended budget adjustments are outlined on the attached tables with the summary tables immediately following the memorandum identifying the amount to be appropriated in each accounting fund. These adjustments change the total spending authority of the designated departments. The appropriation will change the total approved budget of each fund as follows:
CDBG Program Fund: The adjustment will not adjust the total approved revenue budget of the fund of $1,461,583 and will adjust the total approved expenditure budget of the fund of $1,416,583 by $49,121 to $1,465,704. HOME Program Fund: The adjustment will not adjust the total approved revenue budget of the fund of $789,217 and will adjust the total approved expenditure budget of the fund of $789,217 by $14,771 to $803,988. METRO Drug Task Force Fund: The adjustment will not adjust the total approved revenue budget of the fund of $200,000 and will adjust the total approved expenditure budget of the fund of $200,000 by $11,915 to $211,915. Recommendation/Action: Approve an Ordinance amending the budgets for the Fiscal Year 2014 by appropriating amounts in each fund for various operational activities.