Agenda Item # 3
Columbus Consolidated Government
Council Meeting

March 13, 2018

Agenda Report # 89


TO: Mayor and Council

SUBJECT: Image Trend Hosting

INITIATED BY: Columbus Fire and EMS Department


Recommendation: Approval is requested to authorize the transition of the Department of Fire and Emergency Medical Services from city hosted to allowing Image Trend to host incident report data for a cost of $19,800 approved through FY18 OLOST.

Background: Funds have been allocated through the FY18 OLOST for the transition to Image Trend hosting data from fire reports and patient care reports generated by the Department of Fire and Emergency Medical Services (CFEMS). The transition will allow for timelier updates, ensure higher security for reports, and allow for a more seamless support experience. Image trend will be able to monitor errors received in real time; therefore, greatly reducing the amount of time taken to make necessary corrections and prevent data compromise or loss.

Analysis: Approval by council for use of OLOST monies to fund transition.

Financial Considerations: The monies will be used to purchase the initial migration. Future annual support funds will be added to the current annual support costs.

Legal Considerations: The Columbus Council is authorized to approve the use of funds for the transition to Image Trend hosting out of the FY18 OLOST.

Recommendation/Action: Authorize the migration to Image Trend hosting Fire and Emergency Medical Services incident report data, and authorize the City Manager to execute any necessary amendment to the contract between the City and Image Trend, Inc..



A RESOLUTION
NO. ___________



A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A TRANSITION FROM CITY HOSTING DATA TO IMAGE TREND, INC HOSTING DATA COLLECTED BY COLUMBUS FIRE AND EMERGENCY MEDICAL SERVICES FROM FIRE REPORTS AND PATIENT CARE REPORTS. THE COST OF THE TRANSITION WILL BE AND THE FIRST YEAR OF ANNUAL SUPPORT IN THE AMOUNT OF $19,800.


WHEREAS, the Columbus Fire and Emergency Medical Services recommends the migration of its generated data hosting from the City server to Image Trend Hosting Data; and,

WHEREAS, the migration will greatly improve the timeliness of updates, security of data, and annual support received as well as freeing up space on the City server; and,

WHEREAS, funding in the amount of $19,800 which is the migration and hosting fee for the first year has been approved through FY18 OLOST; and,

WHEREAS, Columbus Fire and Emergency Medical Services requests approval of the migration to Image Trend, Inc. hosting data.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:

That the migration of Columbus Fire and Emergency Medical Services hosting data to Image Trend, Inc. for a cost of $19,800 out of FY18 OLOST funds hereby approved, and the City Manager is hereby authorized to execute any necessary amendment to the current agreement between the City and Image Trend, Inc. to obtain such services for the next year.

________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2018 and adopted at said meeting by the affirmative vote of _____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor