Created on 02/15/2018

CITY MANAGER'S AGENDA
February 27, 2018

I. PUBLIC HEARING - METRA TIA PROPOSED ROUTE CHANGES:

Database 'e-CAP ', View 'Pending', Document 'Public Hearing - Metra TIA Proposed Route Changes'

Approval will be requested on March 13, 2018 to adopt the resolution authorizing METRA to make proposed changes to various routes. The route changes would reduce the number of service hours on low performing routes, which would result in some cost savings for the City and would help to extend the life of the TIA funding beyond year 2022. There was extensive public outreach to inform the public of the proposed service changes to include two Public Hearings that were held at METRA Transit System Administration Building, January 30, 2018 and February 1, 2018. On February 27, 2018, a third Public Hearing will be held at City Council meeting.

II. QUIT CLAIM VACANT CITY OWNED PROPERTIES LOCATED IN THE LIBERTY DISTRICT TO DEVELOPMENT AUTHORITY OF COLUMBUS, GEORGIA FOR FUTURE REDEVELOPMENT:

Database 'e-CAP ', View 'Pending', Document 'Quit Claim Vacant City Owned Properties located in the Liberty District to Development Authority of Columbus, Georgia for Futu'

Approval is requested to quit claim city owned vacant properties located within the Liberty District to the Development Authority of Columbus, Georgia for the purpose of issuing a Request for Proposals (RFP) for future redevelopment.

III. QUIT CLAIM VACANT CITY OWNED PROPERTIES LOCATED IN CITY VILLAGE TO DEVELOPMENT AUTHORITY OF COLUMBUS, GEORGIA FOR FUTURE REDEVELOPMENT:

Database 'e-CAP ', View 'Pending', Document 'Quit Claim Vacant City Owned Properties located in City Village to Development Authority of Columbus, Georgia for Future Redev'

Approval is requested to quit claim city owned vacant properties located within the City Village to the Development Authority of Columbus, Georgia for the purpose of issuing a Request for Proposals (RFP) for future redevelopment.

IV. GDOT/NORFOLK SOUTHERN RAILROAD AGREEMENT:

Database 'e-CAP ', View 'Pending', Document 'GDOT/Norfolk Southern Railroad Agreement'

Approval is requested to enter into Memorandum of Understanding with Georgia Department of Transportation (GDOT) for Railroad Crossing Warning Devices Upgrades at Crossing Number 718983U located on 3rd Avenue

between 16th Street and 17th Street

GDOT is asking for the City to pay for removal of existing driveways that are too close to the crossing and will be in conflict with the warning devices. New curbing will be required along with stabilization of disturbed areas. This work will be done under existing contracts and is expected to cost less than $10,000.

CITY MANAGER'S AGENDA
February 27, 2018
Page 2

V. STREET ACCEPTANCE - THAT PORTION OF POND VIEW DRIVE LOCATION IN SECTION TWO, SEARS POND:

Database 'e-CAP ', View 'Pending', Document 'Street Acceptance - that portion of Pond View Drive located in Section Two, Sears Pond'

Approval is requested for the acceptance of that portion of Pond View Drive located in Section Two, Sears Pond. The Engineering Department has inspected said streets and recommends the acceptance. No city funds are involved until maintenance is assumed after the two year warranty.

VI. STREET ACCEPTANCE - KENDALL CREEK COURT LOCATION IN SECTION TWO, KENDALL CREEK:

Database 'e-CAP ', View 'Pending', Document 'Street Acceptance - Kendall Creek Court located in Section Two, Kendall Creek'

Approval is requested for the acceptance of Kendall Creek Court located in Section Two, Kendall Creek. The Engineering Department has inspected said streets and recommends the acceptance. No city funds are involved until maintenance is assumed after the two year warranty.

VII. TEMPORARY USE OR SPECIAL EVENT PERMIT FOR FARM STYLE MARKET:

Approval

is requested to approve the request of Woodruff Brokerage Company to have a Farm Style Market once a month over the course of six months at Old Town.

Woodruff Brokerage Company would like to hold several farm style market days at Old Town on 4/19/18, 5/17/18, 6/21/18, 7/19/18, 8/16/18, and 9/20/18 from 5:00pm - 8:00pm. The Inspections & Code Department has reviewed the paperwork to ensure that everything meets the code standards.

VIII. PURCHASES:

Database 'e-CAP ', View 'Pending', Document 'Purchase Authorizations'

Approval is requested of items "A" thru "I":

A. Community Development Software
B. Workers' Compensation Excess Coverage and Loss Control Services
C. Amendment 1 for Architectural and Engineering Services for Mott's Green Plaza Enhancement
D. Professional Sign Making and Erecting Services for Alcohol Beverage License Applications (Annual Contract)
E. Bradley Circle Slope Failure Repairs
F. Lot Clearing Services (Annual Contract)
G. Ticket Vending Machine & Support Equipment for Metra
H. Service/Repair of Caterpillar D7R Bull Dozer
I. Change Order 1 for Alternate #2 (Public Defender's Office Expansion) of the Muscogee County Jail Kitchen Floor Refurbishment

IX. PRESENTATIONS AND UPDATES:

- - General Government & Public Safety Pay Reform, Reather Hollowell, Human Resources Director

- - Transportation/Infrastructure Update, Pam Hodge, Deputy City Manager

- - Finance Monthly Update, Angelica Alexander, Finance Director

- - Recorder's Court Dispositions, Lisa Goodwin, Deputy City Manager (Delayed)

- - Cemetery Audit Follow Up Responses, Pat Biegler, Public Works Director

- - Parks and Recreation Swimming Pool Update, Holli Browder, Parks and Recreation Director

Bid Advertisements
(Schedule opening bid dates)

February 28, 2018

Furniture for New Facilities Maintenance Office – RFB No. 18-0030

Scope of Bid

The Columbus Consolidated Government (the City) is seeking bids from qualified vendors to provide furniture, to include assembly and installation, for the Facilities Maintenance Department’s new office located at 1511 Cusseta Road, Columbus, Georgia 31903.

Overhead Door Installation & Maintenance Services (Annual Contract) – RFB No. 18-0024

Scope of Bid

Provide all supervision, labor, tools, equipment, materials and services required for the installation and maintenance of commercial overhead roll-up doors at various City locations. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

March 6, 2018

Repair and Refinishing of Countertop Workstations at Muscogee County Jail – RFB No. 18-0034

Mandatory

Site Visit is scheduled at 11:00 AM (Eastern) on Tuesday, March 6, 2018. Vendors shall convene in the administration office (lobby) of the Muscogee County Jail, which is located at 700 10

^th

Street, Columbus, GA 31901. For security purposes, all attendees will be required to submit a valid picture I.D. Each vendor present at the mandatory site visit must sign an attendance sheet, complete with the name of the company, name of attendee, complete address, and contact information. Questions/concerns resulting from the Site Visit must be submitted in writing to the Purchasing Division.

March 14, 2018

Repair and Refinishing of Countertop Workstations at Muscogee County Jail – RFB No. 18-0034

Scope of Bid

There are three (3) floors on the South Tower of the Muscogee County Jail with a large countertop workstation on each floor. The successful contractor shall provide all labor, equipment and materials to repair and refinish the three (3) countertop workstations.

March 16, 2018

Emergency Notification System – RFP No. 18-0018

Scope of RFP

The Columbus Consolidated Government of Columbus, Georgia (the City) is seeking proposals from qualified vendors to provide and support an emergency notification system.

March 21, 2018

Fire Sprinkler Service & Inspections (Annual Contract) – RFB No. 18-0025

Scope of RFB

Provide fire sprinkler service and inspections for various facilities owned by the City of Columbus. The contract term will be for two (2) years, with the option to renew for three (3) additional twelve-month periods.