Agenda Item # 7
Columbus Consolidated Government
Council Meeting

November 8, 2016

Agenda Report # 59

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) SNACK MACHINE VENDING SERVICES FOR VARIOUS LOCATIONS (ANNUAL CONTRACT) – RFP NO. 17-0005

It is requested that Council authorize the execution of a contract with Five Star Food Service, Inc., (Chattanooga, TN) to provide snack vending machines and services for various City locations.

Five Star Food Services, Inc., will provide all labor and equipment to provide the following services, but not limited to:

The initial term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous five-year contract was awarded on October 26, 2010 (Resolution No. 379-10) to Five Star Food Services, Inc. (Chattanooga, TN).

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 9, 2016. This RFP has been advertised, opened and evaluated. One proposal was received on August 19, 2016.

The Purchasing Division received two (2) statements of “No Proposal Submission”. The Vending Center, Inc. (Birmingham, AL) does not offer this service as they are a distributor of vending equipment. Old Fashion Foods, Inc. (Austell, GA) states Columbus is beyond their service area.

In accordance with Section 3-108, Item H of the Procurement Ordinance, the Purchasing Division performed due diligence by conducting a survey of non-responsive firms to determine if it was necessary to revise the specifications to encourage more competition. The following (2) firms were surveyed:
Based on the responses to the survey and “no proposal submissions”, the Purchasing Division determined that revisions were not required to the specifications. The Purchasing Division opened the one (1) proposal received from the following firm:

Five Star Food Service, Inc. (Chattanooga, TN)

The following events took place after receipt of the proposal:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation/1st Evaluation Meeting
10/4/16
Due to only receiving one proposal, the Pre-Evaluation and First Evaluation committee meetings were combined. The Purchasing Manager advised evaluation committee members of the RFP rules and process. The proposal, which had been previously disbursed to each committee member to review, was discussed.

Committee members requested clarification of the proposal.
Clarification Request
10/4/16
Request for clarification was forwarded to the vendor.
Clarification Received
10/11/16
The vendor submitted the requested clarification information, which was forwarded to the Committee.
Evaluation Ballots Sent to Committee
10/14/2016
Evaluation ballots forwarded to voting committee members.
Recommendation Received
10/19/16
Via email, the committee members unanimously voted to award to the sole responsive firm.


Evaluation Committee:
The proposal was reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Department of Parks and Recreation, one (1) voting member from the Department of Public Works/Fleet Management, and one (1) voting member from the Department of Transportation/METRA. A representative from the City Manager’s Office served as a non-voting advisor.

Award Recommendation:
The evaluation committee unanimously recommends award of the contract to Five Star Food Service, Inc., the sole responding firm, as reflected by their comments provided below:
Vendor Experience/Qualifications: The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds will be deposited into the following Revenue Account: General Fund –Government Wide Revenue – Facilities Rental; 0101-0999-1999-REVN-4665.
* * * * * *
(B) ADVISORY AND CONSULTING SERVICES FOR THE COLUMBUS CONSOLIDATED GOVERNMENT 457 DEFERRED COMPENSATION PLAN AND ITS BOARD (ANNUAL CONTRACT) – RFP NO. 16-0016

It is requested that Council authorize the execution of a contract with The Bogdahn Group, (Orlando, FL) to provide professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan.

The Bogdahn Group will provide the following services:
The initial term of the contract shall be for two (2) years, with the option to renew for three (2) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous five-month contract was awarded on February 23, 2016 (Resolution No. 55-16) to Raymond James & Associates, Inc. (Columbus, GA).

The City completed a Request for Proposal to select a sole-provider going forward for its Deferred Compensation Plan to provide third party administration, recordkeeping, education and investment management services for the Plan. VALIC (Boca Raton, FL) was awarded the contract on October 27, 2015 (Resolution No. 305-15).

During the transition period, Raymond James & Associates reviewed fund line-up for all 457 Service Providers, assisted the City in evaluating the investment choices for the plan by assisting with the assessment of investment alternatives as applicable; established quarterly reports of plan performance, reviewed quarterly performance reports, ensured compliance with CCG Plan Document for all 457 vendors, and participated in vendor meetings as requested

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on April 6, 2016. This RFP has been advertised, opened and evaluated. Proposals were received on April 29, 2016 from the following vendors:

The Bogdahn Group (Orlando, FL)
Summit Strategies Group (St. Louis, MO)
Cafaro Greenleaf (Red Bank, NJ)
Raymond James & Associates, Inc. (Columbus, GA)
Pensionmark Financial Group (St. Simons Island, GA)

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
06/20/2016
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and provided an overview.

Proposals were disbursed to each committee member for review. Committee members provided availability for 1st Evaluation meeting.
First Evaluation Meeting
07/26/2016
Committee discussed proposals from all vendors. No additional clarifications were requested in regard to proposals. Voting members stated they were ready to complete evaluation forms.

Committee members tentatively scheduled 2nd Evaluation meeting.
Evaluation Forms Sent to Committee
07/26/2016
Evaluation forms forwarded to voting committee members
Evaluation Forms/Results
07/28/2016
Evaluation forms were completed and returned to Purchasing for compilation results. The results were sent to the Evaluation Committee members.
Second Evaluation Meeting
08/02/2016
Committee discussed scoring and short-listed the top 2 ranked vendors, Summit Strategies Group and The Bogdahn Group, for presentations.

Committee requested that letters be sent to Summit Strategies Group and The Bogdahn Group outlining information to be included within their presentation, and requesting additional information.
Presentations
08/29/2016
Presentations were scheduled for Summit Strategies Group and The Bogdahn Group; however, Summit Strategies Group withdrew their proposal from consideration.

Following the presentation by The Bogdahn Group, the Committee discussed the presentation, but were not prepared to vote until the references were checked for the vendor.
Telephonic Reference Checks
09/07/2016-09/14/2016
Telephonic reference checks were made to three of the references.
Recommendation received
09/28/2016
Via email, the committee members unanimously voted to award to the highest ranked vendor.
Request for Price Negotiation received
10/18/2016
An request was made via email to request a “best and final offer” from The Bogdahn Group, the recommended vendor.
Price Negotiation Completed
10/19/2016
The Bogdahn Group agreed to negotiate their price that was acceptable to both parties.


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (1) voting member from the Human Resources Department, (1) voting member from the IT Department, and (1) voting member from the Deferred Compensation Board. A representative from the Human Resources Department served as non-voting advisor, and (1) representative from the Finance Department served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposal from The Bogdahn Group most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to The Bogdahn Group based on evaluator comments below:

Vendor Experience/Qualifications:
The Bogdahn Group (TBG) has provided investment advisory services since the firm’s inception in 2000. It is an independent, employee owned investment consulting firm that advises over 500 institutional clients with $60 billion of assets nationwide.
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted in the FY17 Budget: General Fund -Human Resources – Employee Benefits – Consulting; 0101-220-2100-BENE-6315.
* * * * *

(C) GYM FLOOR REPAIRS, STRIPPING & SEALING (Annual Contract) – RFB No. 17-0012

It is requested that Council approve the annual contract for gym floor repairs, stripping and sealing from AllSport Court Maintenance (Gainesville, FL) for the estimated annual contract value of $46,136.00.

The contractor will perform necessary maintenance services to recondition the gym floors, including stripping/sealing and drum sanding the wood gym flooring for the Parks & Recreation Department. The maintenance services will be performed, on an “as needed basis,” at: Comer Gym, 29th Street Gym, North Columbus Recreation Center, Shirley Recreation Center, Frank D. Chester Recreation Center, Northside Recreation Center, Psalmond Road Recreation Center, Pop Austin Recreation Center, Carver Park Recreation Center. As well as, stripping and refinishing the stage area at Comer gym and the aerobic flooring at Psalmond Road Recreation Center, Shirley Recreation Center and Northside Recreation Center.

The contract period is for two years, with the option to renew for three additional twelve-month periods. Renewal is contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. Seven (7) bids were received on September 30, 2016. This bid has been advertised, opened and reviewed. The bidders were:


Vendors
Bid Amount
AllSport Court Maintenance (Gainesville, FL)
Flooring Installers Network (Lawrence, GA)
Stevens Gymnasiums, Inc. (Roswell, GA)
Gym Masters (Searcy, AZ)
Ram Enterprises, Inc. (Montgomery, AL)
Athletic Specialties & Construction, Inc.
(Murrayville, GA)
Bone Hardwood Flooring, LLC (Columbus, GA)
$46,136.0 0
$55,688.50
$61,420.00
$64,030.00
$67,200.00
$73,860.00

$100,838.00


Funds are budgeted each fiscal year for this ongoing expense: General Fund – Parks & Recreation – Recreation Services – Contractual Services, 0101-270-2400-RECR-6319.
* * * * * * * *

(D) PROFESSIONAL SERVICES FOR REMEDIATION OF ENVIRONMENTAL HAZARDOUS CHEMICALS/WASTE (ANNUAL CONTRACT) – RFP NO. 17-0001

It is requested that Council authorize the annual contract for professional services for remediation of environmental hazardous chemicals/waste with KAM, Inc. (Columbus, GA) as the Primary Contractor, and Global Solutions and Logistics, LLC d/b/a Alexanders Industrial Services (Phenix City, AL) as the Secondary Contractor. The contract requires the Contractor to provide professional consulting and construction services, on an “as needed basis”, for the remediation and disposal of environmental hazardous chemicals and waste, such as: acids/bases, cyanide wastes, dry cleaning wastes, formaldehyde, heavy metals, ignitable wastes, ink sludges, lead-acid batteries, pesticides, preserving agents, reactives, spent solvents, and plating wastes.

If the services of the contract are needed, the Primary Contractor will be contacted first. The services of the Secondary Contractor will be required in instances when the Primary Contractor is unavailable. If a person or party creates an incident that requires the remediation and/or disposal of environmentally hazardous chemicals or waste, and the responsible person or party does not reimburse the awarded contractor for the remediation/disposal services, then Columbus Consolidated Government will not be held responsible for payment.

The term of this contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The current five-year contract with KAM, Inc. was awarded on February 8, 2011 (Resolution No. 73-11). The contract was extended for the current contractor through September 30, 2016 to allow for the re-advertisement and award of a new contract.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 27, 2016. This RFP has been advertised, opened and evaluated. Proposals were received on July 29, 2016 from the following vendors:

KAM, Inc. (Columbus, GA)
The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date Held
Agenda/Action
Pre-Evaluation Meeting
08/26/2016
The Purchasing Manager advised evaluation committee members of the RFP rules and process. Project Manager provided overview and expectations of the contracted vendor(s).

Proposals were disbursed to each committee member for review. Committee members provided availability for 1st Evaluation meeting.
1st Evaluation Meeting
09/13/2016
Discussed each of the two (2) proposals received. Committee members directed Purchasing to contact both proposers regarding a change to the specifications allowing for the recommendation of a Primary and a Secondary Contractor, as well as, to get various clarifications from each vendor.
2nd Evaluation Meeting
10/04/2016
Discussed clarification responses and decided it would be in the best interest of the City to recommend award for a Primary and a Secondary Contractor. No additional clarifications were requested in regard to proposals. Voting members stated they were ready to complete evaluation forms.
Evaluation Forms Sent to Committee
10/04/2016
Evaluation forms forwarded to voting committee members.
Evaluation Forms/Results
10/18/2016
Evaluation forms were completed and returned to Purchasing for compilation results. The results were sent to the Evaluation Committee members.
Recommendation received
10/19/2016
Via email, the committee members voted to recommend award to the highest ranked vendor, KAM, Inc., as the Primary Contractor; and Alexanders Industrial Services as the Secondary Contractor.

Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of one representative from Engineering, one representative from Fire/EMS, and one representative from Public Works, who served as voting members. The committee also consisted of one representative from Engineering, one representative from the Columbus Office of Homeland Security, and one representative from Public Works, who served as non-voting advisory members.

Award Recommendation:
The contract is to be awarded to both a Primary and a Secondary Contractor. Two (2) proposals were received, and both proposers met the requirements of the RFP specifications.

The evaluation committee deemed the proposal from KAM, Inc. (Columbus, GA) to be most responsive to the RFP specifications, as the Primary Contractor, based on evaluator comments below:
Vendor(s) Experience and Qualifications:

KAM, Inc. (Primary Contractor)
KAM, Inc. was organized as a corporation in 1988 and is engaged full time as an environmental remediation contractor. Their experience ranges from the cleanup of overturned tankers, underground storage tank removal, petroleum in situ remediation systems, pond closures, landfill construction, closure and maintenance.

The evaluation committee deemed the proposal from Alexanders Industrial Services (Phenix City, AL) to be most responsive to the RFP specifications, as the Secondary Contractor, based on evaluator comments below:

Alexanders Industrial Services (Secondary Contractor)
Global Solutions and Logistics, d/b/a Alexanders Industrial Services was incorporated in the State of Alabama in 2010 and has been providing transportation and disposal of hazardous chemicals and waste, and full remediation services since its inception.
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing service: General Fund - Fire Department - Special Operations - Other Purchased Services; 0101-410-2600-SPCO-6699 and other funding sources as needed.

(E) IN-SERVICE TRAINING WORKSHOP SERVICES FOR COMMUNITY SCHOOLS PROGRAM (ANNUAL CONTRACT) – RFP NO. 17-0002

It is requested that Council authorize the annual contract with Kennesaw State University (Kennesaw, GA) to provide in-service training workshops for the personnel of the Community Schools Program, to include Child and Youth Development; Safety, Health and Nutrition of Children; and Mandatory Reporting and Identification of Indicators of suspected abuse and neglect, in compliance with the Council on Accreditation. The term of this contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The current five-year contract with Kennesaw State University was awarded on July 26, 2011 (Resolution No. 267-11), to provide in-service training workshops for the personnel of the Community Schools Program.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 27, 2016.

This RFP has been advertised, opened and evaluated. Proposals were received on July 29, 2016 from the following vendors:

Kennesaw State University (Kennesaw, GA)
Trinity Training & Facilitation (Stockbridge, GA)
Wilson’s Garden of Hope (Augusta, GA)

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date Held
Agenda/Action
Pre-Evaluation Meeting
8/26/2016
The Purchasing Manager advised evaluation committee members of the RFP rules and process. Project Heads provided overview and expectations of the contracted vendor(s).

Committee decided to meet again on September 15, 2016.
1st Evaluation Meeting
09/15/2016
Discussed each of the three proposals received. Committee members voiced questions, needing vendor clarification from each proposer.
Clarifications sent
09/21/2016
Clarification requests were sent to vendors.
Clarification responses forwarded
10/03/2016
Vendor responses to clarifications were forwarded to committee members via email. Voting members agreed they were ready to complete the evaluation forms.
Evaluation forms
10/04/2016
Evaluation forms forwarded to all voters.
Evaluation forms completed
10/14/2016
Evaluation forms were completed and returned to Purchasing for compilation results.
Evaluation Results
10/25/2016
Results were sent to Evaluation Committee members.
Recommendation received
10/25/2016
Evaluation committee voted to award to highest ranked vendor.

Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of two representatives from Parks and Recreation, and one representative from the City Manager’s Office, who served as voting members. The committee also consisted of one non-voting advisory member from Parks and Recreation.

Award Recommendation:
The evaluation committee deemed the proposal from Kennesaw State University, most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Kennesaw State University for the following reasons:

Vendor(s) Experience and Qualifications:
Kennesaw State University was founded in 1963, and is a unit of the University System of Georgia. The A.L. Burruss Institute of Public Service and Research at Kennesaw State University was created in 1988, and provides expert consulting and assistance across a broad range of policy areas to governmental entities at various levels, as well as, non-profit organizations.
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Multi-Govt Project Fund -Parks & Recreation -U.S. Army CYS Strong Program -Education/Training, 0216-270-3575-ASPY-6601.

* * * * * *
(F) DODGE CHARGER POLICE PURSUIT VEHICLES – RFB NO. 17-0022

It is requested that Council authorize the purchase of twenty (20) 2017 Dodge Charger police pursuit vehicles from Akins Ford, LLC (Winder, GA), at a unit cost of $24,130.00, for a total cost of $482,600.00.

The vehicles were approved in the 2017 Budget and will be used by patrol officers of the Columbus Police Department. These are replacement units.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry on September 21, 2016. Four (4) bids were received on October 19, 2016. This bid has been advertised, opened and reviewed. The bidders were:

VENDORS
YEAR
MANUFACTURER/MODEL
UNIT PRICE
TOTAL PRICE
(20 UNITS)
Akins Ford, LLC
(Winder, GA)
2017
Dodge Charger Police
$24,130.00
$482,600.00
Don Jackson Chrysler Dodge Jeep Ram
(Union City, GA)
2017
Chrysler Dodge Charger LDDE48
$24,768.00
$495,360.00
Ginn Chrysler Jeep Dodge LLC
(Covington, GA)
2017
FCA Dodge Chrysler Police LDDE48
$26,845.00
$536,900.00
AutoNation CDJR Pembroke Pines
(Pembroke Pines, FL)
2017
FCA Corp. Dodge Charger LDDE48
*
*
1AutoNation CDJR Pembroke Pines failed to provide pricing with their bid submittal.
Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.

* * * * * * *
(G) FLATBED DUMP TRUCKS – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of three (3) 10' Crew Cab Flatbed Dump Trucks in the amount of $39,688.00 per unit, for a total price of $119,064.00; from Wade Ford (Smyrna, GA), via Georgia State Contract #99999-SPD-SPD0000039-0003.

The vehicles will be used by crews of the Urban Forestry and Beautification Division to travel to and from work sites; and one (1) vehicle will be used by the Street Division manager to transport crew members and equipment to and from worksites while conducting City business. These are replacement vehicles.

Funds are budgeted in the FY17 Budget as follows: Paving Fund – Public Works – Right of Way Maintenance – Light Trucks; 0203-260-3120-ROWM-7722.
* * * * *

(H) CHEVROLET TAHOE POLICE PURSUIT VEHICLES – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of two (2) Chevrolet Tahoe police pursuit vehicles in the amount of $33,638.00 per unit, for a total price of $67,276.00, from Hardy Chevrolet (Dallas, GA), via Georgia State Contract #99999-SPD-ES40199409-0002.

The vehicles will be used by patrol officers of the Columbus Police Department. These are replacement vehicles.

Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
* * * * *


(I) MACON ROAD FIRE TRAINING CENTER – RFB No. 17-0020

It is requested that Council authorize the execution of a construction contract with Graddy Construction, Inc. (Columbus, GA) in the amount of $748,000.00 for construction of the Macon Road Fire Training Center.

The work consists of, but is not limited to the following major elements: 1) Site Work: To complement Fire Station 9 on Macon Road. Site work to include earth fill, excavations, grading, paving, drainage, utilities, soil erosion control, roadways, concrete pads, etc. 2) Fire Training Tower: Columbus Consolidated Government has purchased a prefabricated 5-story tower to be constructed by others, coordinated by the successful bidder, on the site. General Contractor’s work will include coordination, site prep, concrete on slab work, concrete footings and rebar, concrete work within the 5-story tower, and utility work and connections to Owner provided and installed gas props, etc. 3) Control Room: Concrete slab on grade, load bearing masonry walls with brick veneer, steel roof trusses, metal roofing, approximately 500 sf of new construction for a control room with toilets and shower. Work includes all civil, paving, landscaping, mechanical, electrical and plumbing.

Bid specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry on September 13, 2016. Three (3) bids were received on October 26, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Contractors
Total Unit Price Bid
DBE
Participation
Graddy Construction, Inc. (Columbus, GA)
$ 748,000.00
1.7%
Freeman & Associates, Inc. (Columbus, GA)
768,500.00
2.6%
River City Contracting (Columbus, GA)
¹782,143.00
12.2%
Funds are available in the FY17 Budget: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Project – General Construction – Burn Building; 0508-660-1000-CPGF-7661-22941-20150.

* * * * * *

(J) CHEROKEE AVENUE RETAINING WALL REPAIRS – RFB No. 17-0023

It is requested that Council authorize the execution of a construction contract with Cline Service Corp. (Columbus, GA) in the amount of $399,995.00 for retaining wall repairs at Cherokee Avenue.

The scope of work includes providing repairs to the eastern canal retaining wall at Cherokee Avenue. The roadway reconstruction shall be performed in accordance with GDOT Standard Specifications for Construction of Transportation Systems, 2013 Edition. Cline Service Corp. shall comply with the FEMA contract provisions.

Bid specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry on September 28, 2016. Four (4) bids were received on October 26, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Contractors
Total Unit Price Bid
DBE
Participation
Cline Service Corp. (Columbus, GA)
$ 399,955.00
0%
Southeastern Site Development, Inc. (Newnan, GA)
434,007.43
10%
Earth-Scapes, Inc. (Phenix City, AL)
446,463.00
9%
JHC Corporation (Peachtree City, GA)
504,880.00
10%
Funds are budgeted in the FY17 Budget: Special Projects-Capital Projects Fund – Capital Projects – Sewer Fund Supported Capital Projects – Drainage/Street Improvements – Cherokee Retaining Wall Repairs; 0508-660-2000-CPSF-7622 - 21129-20170.
* * * * * *

(K)(1) FIRE APPARATUS WITH LOOSE EQUIPMENT FOR FIRE/EMS (DELAYED)

It is requested that Council approve the purchase of the following fire apparatus from Fireline, Inc., (Winder, GA), for the total amount of $2,959,342.00:

Three (3) E-ONE 1500 GPM Side Mount Rescue Pumper with 1030 Gallon Booster Tank Mounted on a New 2017 Custom E-ONE Typhoon Cab & Chassis, ($403,000 each)
$1,209,960.00
One (1) E-ONE 2000 GPM 100’ Straight Aerial (Quint) with 300 Gallon Booster Tank Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis
869,721.00
One (1) E-ONE 20’ Non Walk In Rescue Truck Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis
642,804.00
Loose Equipment for five (5) vehicles to be determined for each vehicle. Examples of loose equipment include: Self Contained Breathing Apparatus (SCBA), Extra SCBA cylinders, Thermal Imaging Camera (TIC), Multiple ladders of different lengths, Fire Hose 1", 3", 5", Deck gun and accessories, nozzles, etc.
300,000.00
Grand Total before Pre-Payment Discount
$3,022,485.00
Minus Discount for 100% Pre-Payment
-81,278.00
Total Truck and Equipment Purchase Amount
2,941,207.00
100% Performance Bond
18,135.00
GRAND TOTAL PRE-PAY AMOUNT
$2,959,342.00

This is new equipment approved in the FY17 Budget. The department is in need of these vehicles due to the age, mileage and multiple repairs needed for the current fleet.

To accomplish this purchase, the Department of Fire & EMS is participating in Contract No. FS12-15 administered by the Houston-Galveston Area Council cooperative purchasing program (HGACBuy). The contract covers the period from December 1, 2015 – November 30, 2017. As a unit of local government, HGACBuy strives to make the governmental procurement process more efficient by establishing competitively priced contracts for goods and services, and providing the customer service necessary to help its members achieve their procurement goals. The cooperative bid was administered by the aforementioned organization to be extended and guaranteed to any and all units of local governments and public safety agencies. All contracts available to participating members of HGACBuy have been awarded by virtue of a public competitive procurement process compliant with state statutes. All units of local government, including non-profits providing governmental services, are eligible to become participating members of HGACBuy. The procurement process administered by HGACBuy meets the procurement requirements of Columbus Consolidated Government. The City’s Procurement Ordinance, Article 9-101, “Cooperative Purchasing Authorized,” allows for participation in this Bid. E-One is one of the awarded manufactures on the contract, for fire apparatus, as well as, the loose equipment, under the same contract. FireLine, Inc., is the authorized dealer in Georgia for E-One.

Funds are budgeted in the GMA Direct Lease Program.

(K)(2) GMA LEASE AGREEMENT FOR FIRE APPARATUS WITH LOOSE EQUIPMENT FOR FIRE/EMS (DELAYED)

It is requested that Council authorize the City Manager to execute a Supplement Lease, under the
GMA Direct Lease Program, for the purchase of Fire apparatus with loose equipment, for the total amount of $2,959,342.00, as cited in (K)(1) above.
* * * * * *

(L) REFRIGERATION EQUIPMENT AND INSTALLATION SERVICES FOR WALK-IN COOLERS AND FREEZERS AT MUSCOGEE COUNTY JAIL

It is requested that Council approve the purchase of refrigeration equipment and installation services from Terry Miller Service Company (Columbus, Georgia), in the amount of $35,600.00, for the kitchen at the Muscogee County Jail.

The vendor will install new refrigeration equipment for the walk-in coolers and freezers in the Jail Kitchen as follows:
-Install new evaporator coils in the left and right walk-in coolers
-Install new evaporator coils in the left and right walk-in freezers
-Install new refrigerant 404 in each unit
-Install new condensers on the roof for each walk-in cooler and each walk-in freezer.
-New refrigerant copper lines for each unit
-Roofing materials included
-Crane
-Labor
-Freight included
-One-year warranty on all parts

The coolers and freezers are 32 years old. These units have a refrigerant in them that is being phased out and will not be available soon.

Terry Miller Service Company was approved to perform emergency repairs, under $25,000, on the boxes and doors of the coolers and freezers. Since the vendor will already be on site, the Public Works/Facilities Maintenance Division saw the opportunity to make additional needed repairs to bring the units up to date. While repairs are made, the contractor will provide a refrigerant trailer to store the food.

Funds are available in the FY17 Budget: General Fund-Public Works-Other Maintenance & Repairs-Building Maintenance-Public Safety; 0101 – 260 – 3710 – REPA – 6528.


* * * * * *

(M) SOUND SYSTEM FOR COLUMBUS CIVIC CENTER

It is requested the Council approve the purchase of a sound system for the Columbus Civic Center from Columbus Tape and Video (Columbus, GA), in the amount of $13,819.49, to be funded from the Friends of Columbus Account for the Civic Center.

The current Bose sound system utilized in the Civic Center arena was in installed in November 2014 at the request of the Columbus Cottonmouths. The system was installed by Columbus Tape and Video, under the supervision of the Operations Division, and was to be installed for a temporary period.

The temporary system was needed to overcome the poor quality of the original sound system installed when the Civic Center was constructed in 1996. The original sound system had gone beyond its useful life and was inoperable without sinking a considerable amount of money into the problem. (From 2011 to 2014 the Civic Center spent more than $25,000 to fix issues - including blown amps, etc.). A new sound system would cost in excess of $250,000.

Upon completion of the temporary sound system install for the Cottonmouths, the Civic Center received numerous requests from the Columbus Lions, Rodeos, Harlem Globetrotters, MCSD Graduations, and others to utilize the 'new' sound package. To enhance the experience at these events, the Civic Center management allowed Columbus Tape and Video to work with the building users to utilize the system at a cost to the user.

Now that the system has become an integral part of these events, the Civic Center desires to purchase the “temporary” system to ensure quality and financial control going forward. Columbus Tape and Video has agreed to a depreciated purchase cost of $13,819.49.

Council approval is required because this purchase will be funded from the Friends of Columbus Account for the Civic Center.


“ITEM A”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH FIVE STAR FOOD SERVICES, INC. (CHATTANOOGA, TN), TO PROVIDE SNACK VENDING MACHINE SERVICES FOR VARIOUS CITY LOCATIONS.

WHEREAS, an RFP was administered (RFP No. 17-0005) and one (1) proposal was received; and,

WHEREAS, in accordance with Section 3-108, Item H of the Procurement Ordinance, the Purchasing Division performed due diligence by conducting a survey of non-responsive firms to determine if it was necessary to revise the specifications to encourage more competition. Based on the responses to the survey, the Purchasing Division determined that revisions were not required; and

WHEREAS, the proposal submitted by Five Star Food Service, Inc., met all proposal requirements; and,

WHEREAS, the term of this contract shall be for two (2) years, with the option to renew for three (3) consecutive twelve-month periods. Contract renewal will be based upon the vendor’s service during the previous contract term and will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a contract with Five Star Food Service, Inc., to provide snack vending machine services for various City locations. Revenue from the vending machine(s) will be deposited in the following Revenue Account: General Fund –Government Wide Revenue – Facilities Rental; 0101-0999-1999-REVN-4665.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH THE BOGDAHN GROUP (ORLANDO, FL), TO PROVIDE PROFESSIONAL ADVISORY AND INVESTMENT CONSULTING SERVICES FOR THE COLUMBUS CONSOLIDATED GOVERNMENT’S 457 DEFERRED COMPENSATION PLAN.

WHEREAS, an RFP was administered (RFP No. 16-0016) and five (5) proposals were received; and,

WHEREAS, the proposal submitted by The Bogdahn Group met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the term of this contract shall be for two (2) years, with the option to renew for three (3) consecutive twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract with The Bogdahn Group to provide professional advisory and investment consultant services. Funds are budgeted in the FY17 Budget: General Fund -Human Resources – Employee Benefits – Consulting; 0101-220-2100-BENE-6315.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM C”
A RESOLUTION

NO. ______



A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR Gym Floor REPAIRS, STRIPPING & SEALING ON AN “AS NEEDED” BASIS, FROM ALLSPORT COURT MAINTENANCE (GAINESVILLE, FL) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $46,136.00.

WHEREAS, the contractor will perform necessary maintenance services to recondition the gym floors, including stripping/sealing and drum sanding the wood gym flooring for the Parks & Recreation Department. The maintenance services will be performed, on an “as needed basis,” at: Comer Gym, 29th Street Gym, North Columbus Recreation Center, Shirley Recreation Center, Frank D. Chester Recreation Center, Northside Recreation Center, Psalmond Road Recreation Center, Pop Austin Recreation Center, Carver Park Recreation Center. As well as, stripping and refinishing the stage area at Comer Gym and the aerobic flooring at Psalmond Road Recreation Center, Shirley Recreation Center and Northside Recreation Center, and;

WHEREAS, the contract period will be for two years with the option to renew for three additional twelve month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract for gym floor repairs, stripping & sealing from AllSport Court Maintenance (Gainesville, FL) for the estimated annual contract value of $46,136.00. Funds are budgeted each fiscal year for this ongoing expense: General Fund - Parks & Recreation – Recreation Services – Contractual Services, 0101-270-2400-RECR-6319.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ___________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT, FOR PROFESSIONAL SERVICES FOR REMEDIATION AND DISPOSAL OF ENVIRONMENTAL HAZARDOUS CHEMICALS/WASTE WITH KAM, INC. (COLUMBUS, GA) AS THE PRIMARY CONTRACTOR, AND ALEXANDERS INDUSTRIAL SERVICES (PHENIX CITY, AL) AS THE SECONDARY CONTRACTOR.

WHEREAS, the City will utilize this contract for the provision of professional consulting and construction services, on an “as needed basis”, for the remediation and disposal of environmental hazardous chemicals and waste. The department will contact the Primary contractor first. If the Primary contractor is not available, then the Secondary contractor will be contacted; and,

WHEREAS, the initial term of the contract will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor(s).

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to provide professional services for remediation & disposal of environmental hazardous chemicals/waste, with KAM, Inc. (Columbus, GA) as the Primary Contractor, and Alexanders Industrial Services (Phenix City, AL) as the Secondary Contractor, on an “as needed” basis. Funds are budgeted each fiscal year for this ongoing service: General Fund - Fire Department - Special Operations - Other Purchased Services; 0101-410-2600-SPCO-6699 and other funding sources as needed.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM E”
A RESOLUTION
NO.__________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH KENNESAW STATE UNIVERSITY (KENNESAW, GA) TO PROVIDE IN-SERVICE TRAINING WORKSHOPS FOR THE PERSONNEL OF THE COMMUNITY SCHOOLS PROGRAM.

WHEREAS, an RFP was administered (RFP 17-0002) and three proposals were received from qualified offerors; and,

WHEREAS, the proposal submitted by Kennesaw State University met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the contract term shall be for two years, with an option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a contract with Kennesaw State University to provide in-service training workshops Parks and Recreation Community School Program Personnel. Funds are budgeted each fiscal year for this ongoing expense: Multi-Govt Project Fund -Parks & Recreation -U.S. Army CYS Strong Program -Education/Training, 0216-270-3575-ASPY-6601.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”

A RESOLUTION
NO. _________

A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY (20) 2017 DODGE CHARGER POLICE PURSUIT VEHICLES FROM AKINS FORD, LLC (WINDER, GA), AT A UNIT COST OF $24,130.00, AND A TOTAL COST OF $482,600.00.

WHEREAS, the vehicles were approved in the FY17 Budget and will be used by patrol officers of the Columbus Police Department. These are replacement units.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase twenty (20) 2017 Dodge Charger police pursuit vehicles from Akins Ford, LLC (Winder, GA), at a unit cost of $24,130.00, and a total cost of $482,600.00.
Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 10' CREW CAB FLATBED DUMP TRUCKS IN THE AMOUNT OF $39,688.00 PER UNIT, FOR A TOTAL COST OF $119,064.00, FROM WADE FORD (SMYRNA, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0003.

WHEREAS, these vehicles will be used by crews of the Urban Forestry and Beautification Division to transport crew members and equipment to and from work sites while conducting City business. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) 10' Crew Cab Flatbed Dump Trucks in the amount of $39,688.00 per unit, for a total cost of $119,064.00, from Wade Ford (Smyrna, GA). Funds are budgeted in the FY17 Budget as follows: Paving Fund – Public Works – Right of Way Maintenance – Light Trucks; 0203-260-3120-ROWM-7722.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CHEVROLET TAHOE POLICE PURSUIT VEHICLES IN THE AMOUNT OF $33,638.00 PER UNIT, FOR A TOTAL PRICE OF $67,276.00, FROM HARDY CHEVROLET (DALLAS, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0002.

WHEREAS, the vehicles will be used by patrol officers of the Columbus Police Department. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Chevrolet Tahoe police pursuit vehicles in the amount of $33,638.00 per unit, for a total price of $67,276.00, from Hardy Chevrolet (Dallas, GA). Funds are budgeted in the FY17 Budget as follows: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM I”

A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH GRADDY CONSTRUCTION, INC. (COLUMBUS, GA) IN THE AMOUNT OF $748,000.00 FOR CONSTRUCTION OF THE MACON ROAD FIRE TRAINING CENTER.

WHEREAS, the scope of work includes site work, the construction of a pre-fabricated 5-story fire training tower, construction of a control room, and all civil, paving, landscaping, mechanical, electrical and plumbing.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Graddy Construction, Inc. (Columbus, GA) in the amount of $748,000.00 for construction of the Macon Road Fire Training Center. Funds are budgeted in the FY17 Budget: Special Projects-Capital Projects Fund – Capital Projects – General Fund Supported Capital Project – General Construction – Burn Building; 0508-660-1000-CPGF-7661-22941-20150.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of_____________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM J”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CLINE SERVICE CORP. (COLUMBUS, GA) IN THE AMOUNT OF $399,995.00 FOR RETAINING WALL REPAIRS AT CHEROKEE AVENUE.

WHEREAS, the scope of work includes providing repairs to the eastern canal retaining wall at Cherokee Avenue. The roadway reconstruction shall be performed in accordance with GDOT Standard Specifications for Construction of Transportation Systems, 2013 Edition. Cline Service Corp. shall comply with the FEMA contract provisions.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Cline Service Corp. (Columbus, GA) in the amount of $399,995.00 for retaining wall repairs at Cherokee Avenue. Funds are budgeted in the FY17 Budget: Special Projects-Capital Projects Fund – Capital Projects – Sewer Fund Supported Capital Projects – Drainage/Street Improvements – Cherokee Retaining Wall Repairs; 0508-660-2000-CPSF-7622 - 21129-20170.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM K(1)”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF THE FOLLOWING FIRE APPARATUS FROM FIRELINE, INC., (WINDER, GA), FOR THE TOTAL AMOUNT OF $2,959,342.00:

Three (3) E-ONE 1500 GPM Side Mount Rescue Pumper with 1030 Gallon Booster Tank Mounted on a New 2017 Custom E-ONE Typhoon Cab & Chassis, ($403,000 each)
$1,209,960.00
One (1) E-ONE 2000 GPM 100’ Straight Aerial (Quint) with 300 Gallon Booster Tank Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis
869,721.00
One (1) E-ONE 20’ Non Walk In Rescue Truck Mounted on a New 2017 Custom E-ONE Cyclone II Cab & Chassis
642,804.00
Loose Equipment for five (5) vehicles to be determined for each vehicle. Examples of loose equipment include: Self Contained Breathing Apparatus (SCBA), Extra SCBA cylinders, Thermal Imaging Camera (TIC), Multiple ladders of different lengths, Fire Hose 1", 3", 5", Deck gun and accessories, nozzles, etc.
300,000.00
Grand Total before Pre-Payment Discount
$3,022,485.00
Minus Discount for 100% Pre-Payment
-81,278.00
Total Truck and Equipment Purchase Amount
2,941,207.00
100% Performance Bond
18,135.00
GRAND TOTAL PRE-PAY AMOUNT
$2,959,342.00

WHEREAS, this is new equipment approved in the FY17 Budget. The department is in need of these vehicles due to the age, mileage and multiple repairs needed for the current fleet; and,

WHEREAS, to accomplish this purchase, the Department of Fire & EMS is participating in Contract No. FS12-15 administered by the Houston-Galveston Area Council cooperative purchasing program (HGACBuy). The contract covers the period from December 1, 2015 – November 30, 2017. As a unit of local government, HGACBuy strives to make the governmental procurement process more efficient by establishing competitively priced contracts for goods and services, and providing the customer service necessary to help its members achieve their procurement goals. The cooperative bid was administered by the aforementioned organization to be extended and guaranteed to any and all units of local governments and public safety agencies. All contracts available to participating members of HGACBuy have been awarded by virtue of a public competitive procurement process compliant with state statutes. All units of local government, including non-profits providing governmental services, are eligible to become participating members of HGACBuy. The procurement process administered by HGACBuy meets the procurement requirements of Columbus Consolidated Government. The City’s Procurement Ordinance, Article 9-101, “Cooperative Purchasing Authorized,” allows for participation in this Bid. E-One is one of the awarded manufactures on the contract, for fire apparatus, as well as, the loose equipment, under the same contract. FireLine, Inc., is the authorized dealer in Georgia for E-One.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase fire apparatus from Fireline, Inc., (Winder, GA), for the total amount of $2,959,342.00. Funds are budgeted in the GMA Direct Lease Program.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM K(2)”
A RESOLUTION

NO.________

RESOLUTION FOR SUPPLEMENTAL LEASES

A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM; TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City has entered into a Master Lease (the “Master Lease”) dated as of ______________________, with Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other personal property pursuant to Supplemental Leases;

NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF THE CITY:

1. The City Manager of the City is hereby authorized and directed to execute and deliver a Lease Supplement pursuant to the Master Lease to put into effect one or more leases for Various Fire Apparatus with Loose Equipment (the “Leased Property”); said officer of the City is authorized and directed in the name and on behalf of the City to execute and deliver (i) one or more Lease Supplements for items of the Leased Property in substantially the form attached to the Master Lease, with such changes and additions as may be approved by said officer, and (ii) such other documents as may be deemed by such officer to be necessary or desirable to effect the purposes hereof or of the Master Lease, and such execution shall constitute conclusive evidence that the executed document has been authorized and approved hereby; the aforesaid officer is further authorized to do all things necessary or appropriate to effectuate the purposes hereof.

2. An appropriation in the City’s current operating budget has previously been made which shall be sufficient to pay the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements; or

(check box if applicable)

An appropriation from unappropriated and unreserved funds in the City’s current operating budget is hereby made for the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements, and the budget of the City is hereby amended to reflect such appropriation to the extent necessary.

3. The lease or leases contemplated by the said Lease Supplements are hereby designated “Qualified Tax-Exempt Obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended, and said officer shall be authorized to confirm such designation by execution of appropriate documents in connection therewith.

4. This authorization shall be effective immediately.

CLERK’S CERTIFICATE

The undersigned hereby certifies that he or she is the Clerk of the Columbus, Georgia (the “City”), and that the foregoing is a true copy of the Resolution or Ordinance [Check One] adopted by the governing body of the City at a meeting duly held on the_________, 20___, at which a quorum was present and acting throughout, and that the same has not been rescinded or modified and is now is in full force and effect. Given under the seal of the City, this_______, 20______.


(SEAL) __________________________________
Clerk of Council


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM L”
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF REFRIGERATION EQUIPMENT AND INSTALLATION SERVICES FROM TERRY MILLER SERVICE COMPANY (COLUMBUS, GEORGIA), IN THE AMOUNT OF $35,600.00, FOR THE KITCHEN AT THE MUSCOGEE COUNTY JAIL.

WHEREAS, the vendor will install new refrigeration equipment for the walk-in coolers and freezers in the Jail Kitchen; and,

WHEREAS, the coolers and freezers are 32 years old. These units have a refrigerant in them that is being phased out and will not be available soon; and,

WHEREAS, Terry Miller Service Company was approved to perform emergency repairs, under $25,000, on the boxes and doors of the coolers and freezers. Since the vendor will already be on site, the Public Works/Facilities Maintenance Division saw the opportunity to make additional needed repairs to bring the units up to date. While repairs are made, the contractor will provide a refrigerant trailer to store the food.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase refrigeration equipment and installation services from Terry Miller Service Company (Columbus, Georgia), in the amount of $35,600.00, for the kitchen at the Muscogee County Jail. Funds are available in the FY17 Budget: General Fund-Public Works-Other Maintenance & Repairs-Building Maintenance-Public Safety; 0101 – 260 – 3710 – REPA – 6528.


_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of___________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM M”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF A SOUND SYSTEM FOR THE COLUMBUS CIVIC CENTER FROM COLUMBUS TAPE AND VIDEO (COLUMBUS, GA), IN THE AMOUNT OF $13,819.49, TO BE FUNDED FROM THE FRIENDS OF COLUMBUS ACCOUNT FOR THE CIVIC CENTER.

WHEREAS, the current Bose sound system utilized in the Civic Center arena was in installed in November 2014 at the request of the Columbus Cottonmouths. The system was installed by Columbus Tape and Video, under the supervision of the Operations Division, and was to be installed for a temporary period. The temporary system was needed to overcome the poor quality of the original sound system installed when the Civic Center was constructed in 1996. The original sound system had gone beyond its useful life and was inoperable without sinking a considerable amount of money into the problem. (From 2011 to 2014 the Civic Center spent more than $25,000 to fix issues - including blown amps, etc.). A new sound system would cost in excess of $250,000; and,

WHEREAS, upon completion of the temporary sound system install for the Cottonmouths, the Civic Center received numerous requests from the Columbus Lions, Rodeos, Harlem Globetrotters, MCSD Graduations, and others to utilize the 'new' sound package. To enhance the experience at these events, the Civic Center management allowed Columbus Tape and Video to work with the building users to utilize the system at a cost to the user. Now that the system has become an integral part of these events, the Civic Center desires to purchase the “temporary” system to ensure quality and financial control going forward. Columbus Tape and Video has agreed to a depreciated purchase cost of $13,819.49; and,

WHEREAS, Council approval is required because this purchase will be funded from the Friends of Columbus Account for the Civic Center.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of a sound system for the Columbus Civic Center from Columbus Tape and Video (Columbus, GA), in the amount of $13,819.49, to be funded from the Friends of Columbus Account for the Civic Center.
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Introduced at a regular meeting of the Council of Columbus, Georgia, held the _______ day of___________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



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Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor