Agenda Item # ___

Columbus Consolidated Government

Council Meeting


Agenda Report # ____

TO: Mayor and Council

SUBJECT: LeadsOnline

INITIATED BY: Columbus Office of Crime Prevention

Recommendation: Approval is requested to enter into a one-year contract with Columbus Police Department to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $18,158.00 to Columbus Police Department in effort to utilize the LeadsOnline system to aid in apprehending burglary suspects.

Analysis: Funds will be used to pay for the LeadsOnline system.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to enter into a one-year contract with Columbus Police Department to provide funding for the LeadsOnline system.


NO. _____


WHEREAS, Columbus Police Department has the LeadsOnline system to aid in the apprehension of criminal suspects and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $18,158.00 to the LeadsOnline System.


The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with Columbus Police Department for $18,158.00 for funding the LeadsOnline system. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.

Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.

__________________________________ ______________________________________

Local Assistance Grant Agreement

Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Columbus Police Department/ LeadsOnline

Amount: $18,158.00

Budget: Equipment – $18,158.00
Total - $18,158.00

Program Contact Information

Name: Chief Ricky Boren Title: Chief of Police

Address: 2305 15th St. #3, Columbus, Georgia 31906

Phone #: 706-575-1483

Project Description

The LeadsOnline system addresses each of the following objectives for this proposal:

    A) The search boundaries are extended from Muscogee County to the entire country
    B) Photographs of digitally recorded items can be attached to aid in investigations
    C) LeadsOnline can be implemented to conduct automatic searches daily using a date application
    D) Stolen items will be entered into the system at the point of sale and will compliment the upcoming RMS digital paperless system of reporting being brought online in 2015 (The combination of the RMS and LeadsOnline would provide extremely quick tracking of stolen items for which ALL officers in the department could be provided access to track through this system while on-scene)

I, Ricky Boren the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:
      1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Columbus Police Department as the Grant Recipient.
      2. The subject matter of this Agreement is primarily the provision of services in the form of equipment to help law enforcement apprehend thieves.
      3. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

      4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the name of the chairman and the secretary of the advisory committee; (b) the times and dates that the Grant programs are available – essentially a schedule of services; (c) the number of participants in the program; (d) Description of the process used to identify individuals for which services will be provided; (e) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.
      5. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.

      6. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The monthly report shall provide statistical data that supports the projects goals of reducing the recidivism rates of the participants within the program.

      7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.

        8. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the CCG determines the funds have been misused.
        9. Monthly report must be submitted to Seth Brown electronically by the 10th day of the month. Once the report is approved it will be submitted to the Office of Crime Prevention Board for evaluation.

        10. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
        11. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the CCG, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
        12. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
        13. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

        14. All services must be provided by properly certified or licensed personal.
        15. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.

        Signature of City Manager, Isaiah Hugley Date

        Approved as to form by City Attorney Date

        Signature of Director of Finance, Pam Hodge Date

        Signature of Grant Recipient Representative, Chief Ricky Boren Date

    Organization: Columbus Police Department – 510 10th Street, Columbus GA

    The Columbus Police Department is the PRIMARY law enforcement for Muscogee County and consists of 525 Law Enforcement Officers. CPD is responsible for receiving, dispatching, responding, and handling all 911 calls where the officers of this department enforce all laws (State & City Ordinance) and document each situation as necessary. Follow-Up investigators (Bureau of Investigative Services) conduct the follow-up investigations of cases that are not able to be handled by the initial responders (Patrol) and investigate said cases to their completion.

    CPD also is responsible for targeted approaches to deterrence / apprehension of criminals involved in specific types of crimes (I.E. Burglaries & Thefts). Special Units are assigned to these varying tasks as they arise and are identified.

    Project Description:

    The Burglary & Theft Unit of the Columbus Police Department currently investigates ALL residential and business burglaries throughout Muscogee County and also conducts follow-up investigations of Entering Auto and large felony theft crimes with substantial leads. Each year property crimes escalate leading to a larger quantity of the Columbus population being victimized with larger quantities of their hard-earned property being taken. While the Burglary & Theft unit conducts tracking of second-hand items that are sold through pawn shops locally, however, our current system does not extend beyond the Muscogee County area. The current software utilized by the Columbus Police Department in tracking stolen items is also antiquated in many ways regarding the lack of search engine features necessary to successfully locate stolen items, identify suspects selling the items, and recovering the stolen items for return to the victims. Due to the criminals of this community successfully liquidating stolen items, property crime continues to increase annually. As a means of increasing the identification and prosecution of suspects by utilizing a more efficient / nationwide software, the ability of liquidating stolen items will be reduced and therefore property crime will decrease and become less profitable for a criminal.

    After conducting research pertaining to potential stolen property tracking systems throughout the country, the most efficient and largest, in regards to coverage area, is LeadsOnline. This system is Internet based and provides a host of options with an extensive and user-friendly search engine for law enforcement to utilize.

    The LeadsOnline system addresses each of the following objectives for this proposal:

    This system will aid in the investigation and tracking / recovery of stolen jewelry that currently gets sold to scrap gold dealers also. Based on investigations conducted where jewelry has been stolen and later tracked to scrap gold dealers and pawn shops, a recurring problem has been the destruction or sell of these items without photographic evidence to verify ownership. With the utilization of LeadsOnline, photographs from the 2nd hand gold / silver / precious metal dealers of purchased jewelry will be uploaded for review by the Burglary & Theft Unit if necessary. This will aid in verifying jewelry that was stolen and linking said stolen jewelry to a suspect even after its sell or destruction.

    The Burglary & Theft Unit also currently handles any investigations regarding scrap metal and dealers of scrap metal. The current system requires us to contact these dealers individually when we have a report of stolen metal and rely on their cooperation. By obtaining this system, ALL scrap metal items sold in the state of Georgia will be accessible immediately through LeadsOnline (I.E. Photographs of suspect vehicles, items purchased prior to destruction, Seller Photographs, Seller Information, etc.) With the utilization of this system to obtain photographic evidence of the suspects and stolen scrap metal items, more suspects will be apprehended and scrap metal theft will also decrease as information is spread that we are tracking the scrap metal dealers more efficiently.

    While using a 30 day free trial of LeadsOnline, the Burglary & Theft unit was able to successfully track and locate numerous stolen items dating back to 2014 that were sold or pawned in Phenix City, Alabama that our current system would not have located. The LeadsOnline system also located several reported stolen items within 24 hours of the reported theft and the current pawnshop software has yet to report, track, and identify the stolen items.

    Once LeadsOnline is obtained for use by the Columbus Police Department, ALL officers will have access to the system for the search of stolen items, while the current system is only accessed by the Pawn Shop Detail Detective. Upon the implementation of the software, all pawnshops within Columbus, Georgia will also be advised to use this system for 2nd hand item purchases at that time. LeadsOnline provides free point-of-sale software linking with the pawnshops current software, therefore, there are no issues with any pawnshops ability to utilize this point-of-sale tracking system.

    LeadsOnline is currently used by over 3000 police agencies across the country with great success. The software price is based on the size of each department for which the cost for the Columbus Police Department would be $18,158.00 annually.

    It is critical that Columbus, Georgia obtain a technological edge on criminals during this time frame of increased property crime. With the edge gained by obtaining this significantly improved, largely expanded and user-friendly software to track stolen property, the ability to liquidate stolen items will decrease and property crime will as well.