MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
NOVEMBER 18, 2014

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:00 A.M., Tuesday, November 18, 2014, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor, presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors R. Gary Allen, Mike Baker, Jerry Barnes, Berry H. Henderson, Bruce Huff, Judy W. Thomas, City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Administrative Secretary Lindsey Glisson were also present. Councilor Evelyn Woodson took her seat at 9:12 a.m. and Councilor Glenn Davis took his seat at 9:15 a.m.
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ABSENT: No one was absent.
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INVOCATION: Led by Reverend Dr. L. K. Pendleton – Pastor of St. Mary’s Road United Methodist Church

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PLEDGE OF ALLEGIANCE: Led by students from Imagination Station

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PRESENTATION:

COMPLIANCE AUDIT OF POOL MANAGEMENT CONTRACT WITH USA POOLS, INC.:

Ms. Joan Perin, Forensic Auditor outlined the USA Pools LLC Compliance Audit in a power-point presentation. Provided below is a summarization of the presentation and is listed as follows:

Columbus Aquatic Center
Activities
Funding
Contract signed March 2013
$54,650 per month

Stated Contract Goals

Stated Contract Goals

Audit Process
Areas of Audit Review

General Area – Purpose & Focus
General Area – Findings

American Red Cross (ARC)
Staffing Area – Purpose & Focus
Staffing Area – Findings
Staffing Area – Complaints
Facilities Area – Purpose & Focus
Facilities Area – Findings
Water Quality Testing Issues
Facilities Area – Complaints
Program Area – Purpose & Focus
Program Area – Findings
ProShop/Concessions Area – Purpose & Focus
ProShop/Concessions Area – Findings
USA Pools Overall Compliance
Audit Summary

Many of the documents submitted and other matters discussed in this report raised questions about USA Pools’ ability to manage the Aquatic Center in a manner necessary:
City Manager Hugley advised that upon his request, Dr. James Worsely, Director of Parks and Recreation devised a plan of action to address the issues of concern that were identified during the audit process. He indicated during the RFP Process USA Pools was identified as the most responsive organization to the RFP, and they submitted numbers that were more attractive and more reasonable than those submitted by the department. He requested that Dr. Worsely come forward and share the plan of action with the members of Council. He then suggested preceding the direction of bringing the Aquatic Center in-house to be managed by Parks and Recreation.

At this time Dr. Worsely outlined the plan of action in a power point presentation, which is listed as follows:
Columbus Parks & Recreation
Aquatic Center Operational Plan

Staffing Needs

Title Number Needed
Aquatics Division Manager 1
Aquatics Facility Manager 1
Aquatics Facility Supervisor 1
Aquatics Services Technician 1 Assistant Facility Supervisor – PT 1
Park Maintenance Worker I – PT 2
Administrative Clerks – PT 3
Lifeguards – PT 20

USA Pools Projected
USA Pools Actual
Parks & Recreation Projected
Parks & Recreation New Estimate
Expenditures $655,800
$170,000
$825,800
$655,800
$170,000
$825,800
$1,226,664
$434,112
$1,660,776
$1,038,519
Revenue $468,090
$194,000
$746,874
$194,000
Difference $357,710
$631,800
$913,902
$844,519


Old Hours of Operation (89 hours)
New Hours of Operation (80 hours)
Mon – Fri 6am to 8pm Mon – Fri 6am to 8pm
Saturday 6am to 8pm Saturday 8am to 6pm
Sunday 1pm to 6pm Sunday Closed



Plan of Action


Benefits


Councilor Davis requested to receive a hard copy of the power point presentation presented by Dr. Worsely. He also requested to receive a copy of the presentations that were submitted during the process of choosing to manage the Aquatic Center in-house or hiring a management company. He advised that he has been under the impression that Parks and Recreation assisted in communicating what the standards are from a management perspective. He suggested a probationary period in an effort to give the existing organization an opportunity to get things corrected. As it relates to managing in-house, he expressed some concerns in regards to labor costs and the lack of increased revenue.

In response to some of the concerns conveyed by Councilor Davis, City Manager Hugley advised that the Parks and Recreation Department has been going out to the Aquatic Center several times a week to conduct chemical testing. He indicated that there has been a combination of issues to occur with USA Pools to include, numerous turnovers in management and employees not being paid in a timely manner.
He recommended providing USA Pools with a 90day written notice and making preparation to take over the facility and operate it internally. Dr. Worsley indicated before the audit process began, Parks and Recreation’s management staff had been in communication with USA Pools in regards to the items addressed in the audit report.

Councilor Allen said it seems that we are not giving USA Pools a chance to respond to the audit. He said operating the facility with a million dollar deficit is not the right thing to do for this community. He then asked the City Manager to provide another plan of action. He also suggested putting the contract back out for bid.

City Manager Hugley said he would be happy to go back out with an RFP and have Parks and Recreation submit their RFP. He said his desire is to have an efficient effective operation that provides the citizens the service that they can appreciate, but most of all the facility should be operated safely.

Councilor Woodson expressed some concerns in regards to budgetary issues and hours of operation of the facility. She said she would like to see the facility open on Saturday and Sunday.

Dr. Worsely explained that decisions are made based on what the numbers look like. He said the numbers do not support Sunday operations; therefore the facility is closed on Sundays.

At this time Internal Auditor John Redmond came forward and said, we have looked into some of the other operations of USA Pools and we have also monitored some of the press clippings. He said they have had a number of contracts cancelled over the past year for similar issues that we are seeing here. He advised that the plan of action brought forth by Dr. Worsley is consistent with the bids that were made by other private companies two years ago. He went on to explain that the imbalance of chemicals in the pool water causes damage to the equivalent, which would be a hidden cost that the City is going to bear. He said any repair over $1000 is the City’s responsibility.

Councilor Baker said the issue of USA Pools treating their employees as private contractors needs to be resolved today.

Mr. Redmond said this is a risk management issue and also a reputational issue. He further explained unless they are truly working in an independent capacity, they do not qualify to be independent contractors.

Mayor Tomlinson assured that this issue would be referred to the City Attorney to look at these matters. She pointed out that this was some of the litigation related to USA Pools in other jurisdictions.
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MINUTES: Minutes of the October 28, 2014 meeting of the Council of the Consolidated Government of Columbus, Georgia was submitted and approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh. Seconded by Councilor Allen and carried unanimously by those nine members of Council present for this meeting.
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CITY ATTORNEY’S AGENDA:

DISCUSSION OF COUNCIL VACANCY:

City Attorney Clifton Fay advised that a replacement is needed for the District 8 Council seat formerly held by the late Councilor Charles. E. McDaniel, Jr. He stated under Section 6-201 in the Charter, the Council of Columbus, GA has the authority to appoint an interim Columbus Councilor to serve until the next special election for Councilor McDaniel’s seat.

At this time Councilor Thomas nominated Mr. Thomas B. Buck III for the District 8 Council seat, formerly held by Councilor Charles E. McDaniel, Jr. She then proceeded to give a short recap of Mr. Buck’s service to the City of Columbus: He is a lifelong resident of District 8 and a Columbus Civic Leader who served for 38 years in the Georgia House of Representatives. After he graduated from Columbus High School, he received a bachelor’s degree and law degree from Emory University in Atlanta, GA. He is married to Susan Upchurch. He was first elected to the Georgia House of Representatives in 1966 and was eventually elected to 19 terms. He was a highly effective advocate for Columbus and West Georgia because of his position in the legislative leadership. He became a Committee Chairman in his third year in the House and steadily worked his way up the House leadership ladder serving in term as Chairman of the Retirement Committee, the University of System Committee, the Ways and Means Committee and the Appropriations Committee. She stated she believes that with all of Mr. Buck’s experience and commitment to the community, he would make an invaluable member of the Council of Columbus, Georgia. She said he has indicated that he is willing to serve until a permanent successor to Councilor McDaniel is selected by the voters in District 8.

Councilor Allen seconded the nomination of Mr. Thomas B. Buck III to fill the District 8 Council seat, formerly held by Councilor Charles E. McDaniel, Jr.

After several minutes of discussion regarding this matter and there being no additional nominees submitted, Mayor Tomlinson called the question on the motion previously made by Councilor Thomas to appoint Thomas B. Buck III to the District 8 Council seat formerly held by Councilor Charles E. McDaniel, Jr., which was seconded by Councilor Allen and carried unanimously by those nine members of Council present for this meeting.
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EXECUTIVE SESSION:

City Attorney Fay requested a brief executive session to discuss a pending litigation matter.
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CITY MANAGER’S AGENDA

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS DELAYED BY THE COUNCIL:

A Resolution – Authorizing the Mayor to execute a Memorandum of Understanding (MOU) with the Muscogee County School District for the exchange of property for future educational and redevelopment purposes.

City Manager Hugley advised that the (MOU) would allow both organizations to conduct due diligence on the proposed exchange. He said the School District is looking for property to move some projects forward, and the City of Columbus is looking for property to move some projects forward. He said we both own property that the other party can use. He then advised that in the exchange of property, the School District would acquire the 33 acres at Ft. Benning Rd/Cusseta Rd. in the old Plymart area, and the City would acquire 8 acres more or less behind Brewer Elementary School, the Tillinghurst Educational Center, which is 5.3 acres and the Marshall Middle School property, which is 21.44 acres more or less. He advised that all properties would be appraised and if one or the other property is valued at more or less, the difference would be made up in cash.

Councilor Allen moved adoption of the resolution. Seconded by Councilor Barnes.

Mayor Tomlinson said Councilor Davis has requested that this item be brought into executive session. She said Councilor Woodson would not be able to stay for the executive session on today.

Councilor Davis made a motion for this item to be brought back to the Council in an executive session. Seconded by Councilor Allen.

Councilor Woodson then made a substitute motion to postpone the discussion on this item until the next Council Meeting. Seconded by Councilor Davis and carried unanimously by those nine members of Council present for this meeting.
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PUBLIC AGENDA:

MS. BRITTANY DIONNE, MS. NAOMI KEITT, AND MS. JANELL LEWIS, REPRESENTING THE COLUMBUS METRO ASSOCIATION OF BLACK JOURNALISTS, RE: INTRODUCTION:

Ms. Brittany Dionee, Ms. Naomi Keitt and Ms. Janell Lewis who requested to be listed on today’s Public Agenda, did not respond when given the opportunity to address the Council.. *** *** ***


MR. JEREMY S. HOBBS, REPRESENTING KEEP COLUMBUS WORKING, RE: INTRODUCTION:_____

Mr. Jeremy Hobbs came forward to share information in regards to Keep Columbus Working, which is a Facebook page for individuals seeking employment. He explained that job listings are constantly being posted to ensure that citizens have access to all of the latest jobs that are available.

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MR. JEREMY S. HOBBS, REPRESENTING CVBWF, INC., RISE ABOVE HIV, RE: WORLD AIDS DAY:__

Mr. Jeremy Hobbs announced that the World Aids Day event would be held on December 1, 2014 at 6:00 p.m. in Columbus, Georgia. He thanked the City of Columbus for allowing the event to take place on the plaza level of the Columbus Government Center.

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MR. FRED CATCHINGS, REPRESENTING BOB BARR COMMUNITY BAND, RE: THANKSGIVING CONCERT:__ ________

Mr. Fred Catchings came forward expressing his distinct honor of being the Director of the Bob Barr Community Band for the past four years. He advised that his goal is to make the group into a professional group that the City of Columbus could be proud of. He then extended an invitation to the Mayor, Council and Citizens of Columbus to the Thanksgiving Concert to be held on Sunday, November 23, 2014 at 5:00 p.m. at the Lakewood Baptist Church in Phenix City, Alabama.

Councilor Thomas advised that she has attended several concerts performed by the Bob Barr Community Band. She said this is a tremendous asset to our community.

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MR. TRAVIS BARRETT, RE: UNRESOLVED COMPLAINT:_ _
Mayor Tomlinson expressed that all citizens’ complaints are important. She referred Mr. Barrett’s complaint to the City Manager in an effort to bring this matter to a conclusion.

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MR. PAUL S. OLSON, RE: SHERIFF DARR’S LAWSUIT, OLOST, SPRING HARBOUR DELINQUENT TAXES, TAD, AND THE MEDICAL CENTER HOSPITAL AUTHORITY:_ _____________

Mr. Paul Olson who requested to be listed on today’s Public Agenda, did not respond when given the opportunity to address the Council.

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MR. JEFFREY L. JOHNSTON, RE: TAXICAB SALES TAX:_

Mr. Jeff Johnson came forward and presented a power point presentation expressing his concerns on drug testing for Taxicab Drivers and taxicab sales tax.

After Mr. Johnson concluded his presentation, he responded to questions of the Mayor and members of the Council.

Mayor Tomlinson said it would be good to have our staff come back at a work session and talk specifically about where they are and also talk about issues of drug testing and sales tax.

Councilor Barnes asked the City Attorney if he could elaborate on the sales tax issue.

City Attorney Fay said the City does not enforce collection of sales tax. He said State Officials would have to address any issues of nonpayment of sales tax.

Mayor Tomlinson requested that Finance Director Pam Hodge call the Department of Revenue and request an audit.

City Manager Hugley said he received an email stating that Mr. Johnson met with the State Department of Revenue in regards to this matter.

Councilor Davis requested that information be provided in the work session on how Ft. Benning and other states and jurisdictions administer drug testing to their taxicab drivers.
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CITY MANAGER’S AGENDA CONTINUED:

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (353-14) – Authorizing the submission of an application and, if approved, accept up to $140,000 in grant funds from the Georgia Department of Early Childcare and Learning Program. Bright From the Start for the USDA Child and Adult Care Food Program, which will be a part of our After-School Program throughout the year and also authorizing the Muscogee County School District's Nutrition Department to act as the sole vendor for the program for fiscal year 2015/2016.

Councilor Allen moved adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (354-14) - Authorizing payment to the employees of the
Consolidated Government; for unused sick leave in accordance with (16b-15-6(2) of the Columbus Code of Ordinances.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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THE FOLLOWING EIGHT RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:

A Resolution (355-14) – Requesting that the Local Legislative Delegation introduce/support legislation to amend O.C.G.A. for hotel/motel tax revenue to not be diverted to non-tourism related purposes.

Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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A Resolution (356-14) - Requesting that the Local Legislative Delegation introduce legislation that would allow an exemption similar to that in Alabama from state income tax for Military Retirees.

Councilor Barnes moved the adoption of the resolution. Seconded by Councilor Allen and carried by a vote of seven to one with Mayor Pro Tem Turner Pugh and Councilors Allen, Barnes, Davis, Henderson, Huff, and Thomas voting yes and Councilor Baker voting no, with Councilor Woodson being absent for the vote.
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A Resolution (357-14) - Requesting that the Local Legislative Delegation introduce/support legislation to ensure the full collection and timely remittance of all sales and use taxes due to the State and Local Governments, whether such steps include additional funding for the Department of Revenue for audits and compliance purposes, privatizing sales tax collections or allowing local governments to collect and audit local sales tax locally.

Councilor Baker moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (358-14) - Requesting that the Local Legislative Delegation introduce legislation that would allow all Coroners to charge certain set fees for specific reports and Documents in excess of the standard $.10 per page permitted by the open records acts.

Councilor Allen moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (359-14) - Requesting that the Local Legislative Delegation introduce/support legislation to fund an Adolescent Residential Treatment Facility in Muscogee County.

Councilor Allen moved the adoption of the resolution. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (360-14) - Requesting that the Local Legislative Delegation support changes in local 911 call charges.
Councilor Henderson moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

A Resolution (361-14) - Requesting that the Local Legislative Delegation introduce legislation to take necessary action to oppose any legislation that would decriminalize the law that regulates the use of blue lights. Councilor Thomas moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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A Resolution (362-14) – Requesting that the Local Legislative Delegation introduce general legislation at the 2015 Session of the Georgia General Assembly to form a Joint Study Committee on Specialty Tier Drugs, to research and implement measures to make Specialty Tier Drugs more affordable and more available for all Georgians and to consider a 24-month moratorium on current out-of-pocket expenses for all health insurance plans in Georgia

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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THE FOLLOWING THREE ADDITIONAL RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND WAS ADOPTED BY THE COUNCIL:

A Resolution (363-14) – Authorizing the Solicitor General to accept a Voca Grant award of $21,149 and approve funding of $5,287 from the five percent crime victim assistance surcharge fund, totaling $26,436 to operate the Solicitor-General's Victim/Witness Assistance Program for October 1, 2014 through September 30, 2015. Amend the Multi Governmental fund (216) to reflect these revenue and expenses.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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A Resolution (364-14) – Declaring that there is a need and necessity to immediately acquire fee simple title to lands under the provision of the official Code of Georgia annotated, authorizing the Mayor to order the acquisition of said lands for County Road and/or Municipal Street purposes, and authorizing the filing of a Declaration of Taking by the City Attorney or his representatives for the acquisition of said lands under the authority of the official Code of Georgia annotated, section 32-3-1, et. Seq.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Henderson and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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A Resolution (365-14) – Authorizing the City Manager to execute a Memorandum of Understanding with the Fort Benning Garrison and Fort Benning Family Communities LLC (Clark Realty Capital) for residential and other recycling services on the Fort Benning Military Installation.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Huff and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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THE FOLLOWING THREE PURCHASING RESOLUTIONS, HAVING BEEN INCLUDED WITH THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCILOR ALLEN AND SECONDED BY COUNCILOR HENDERSON, WHICH CARRIED UNANIMOUSLY BY THOSE EIGHT MEMBERS OF COUNCIL PRESENT AT THE TIME, WITH COUNCILOR WOODSON BEING ABSENT FOR THE VOTE:

A Resolution (366-14) – Authorizing refurbishment services from Altec Industries, Inc., (Forest Park, Ga), in the amount of $31,528.41, for the refurbishment of one (1) aerial device bucket truck.

A Resolution (367-14) – Authorizing the execution of Change Order 2 with McMath-Turner Construction Company (Columbus, Ga) in the amount of $11,723.00 for the Schatulga Road/Corporate Ridge Parkway roundabout project. A Resolution (368-14) – Authorizing payment to Motorola, in the amount of $198,870.72, for the annual maintenance agreement (October 1, 2014 through September 30, 2015) for the E911 Center’s 800 mhz Radio System Console Equipment, the Central Electronics Bay, the Plant Visa 911 Phone System, the fiber optic interface equipment installed in the 911 Center and the Government Center, the Nice Digital Logging System, and the Astro O25 Master Site.

Councilor Baker requested that the City Manager’s Office contact the State and Federal Delegation in regards to presenting a business model to capture sales tax for online purchases.

Mayor Pro Tem Turner Pugh advised Councilor Baker that GMA and the National League of Cities have been working on this issue ever since internet sales went into effect.
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UPDATES:

HEALTH INSURANCE UPDATE:

Human Resources Director Reather Hollowell came forward to provide a Healthcare update. She provided a handout to the Mayor and Council, which offers a synopsis of the healthcare issues that are being analyzed. (A copy of the document was provided to the Clerk of Council for the records.) She gave explanation of the following items to include an update analysis of the Health & Wellness Center and Health and Wellness Center Plan; prescription drugs cost audit analysis for potential savings, current healthcare plans analysis (HMO, POS/PPO and HWC/POS); issue RFP for Health Insurance Carrier, issue of RFP for Health Insurance Broker and discontinuation of Health Insurance Coverage for Muscogee Manor Employees.

She said after meeting with Muscogee Manor on several occasions, they agreed to look at some other options in efforts to provide healthcare insurance to their employees. She said one of the options was to present a proposal to stay on the City’s healthcare plan; another option was to look at stop loss and they also agreed to look at going out on their own to purchase health insurance for their employees. She said to date; they have not presented a proposal that would allow them to stay on the City’s health insurance plan. She said they have worked with the Benefits Consultants who have assisted them in an attempt to purchase health insurance.

City Manager Hugley pointed out that he had sent a letter to Muscogee Manor a couple of weeks ago advising them that the City intends to move forward with the health insurance plan without them. He said he had requested that they submit a proposal no later than Wednesday, November 12, 2014, and they committed to have it in by the expected deadline, but on Friday, November 14, 2014 he received a two-sentence email from the Assistant Director requesting to stay on the City’s insurance plan. He said he does not have the proposal as of yet.

Councilor Allen asked, how does this, affect the City’s coverage and cost.

Director Hollowell explained that Muscogee Manor pays their full premium rate but it does not account for the liability. She said it is the liability that the City is on the hook for, as opposed to the direct premiums. She said the liability is often difficult to quantify because it varies. She advised that December 31, 2014 would be the last day that Muscogee Manor would be on the City’s healthcare plan.
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EXECUTIVE SESSION:

Regarding an earlier request of City Attorney, to go into an executive session, Mayor Tomlinson entertained a motion to go into executive session to discuss a litigation matter. Councilor Allen so moved. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for this vote.
At 12:26 p.m., the Council adjourned its regular session to go into executive session. At 1:08 p.m., the regular meeting was reconvened and Mayor Tomlinson announced that the Council did meet in executive session to discuss a litigation matter, but no votes were taken.
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FINANCE UPDATE:

Finance Director Pam Hodge came forward with a continuation of the Finance Update from the November 4, 2014 Council Meeting. She said at the request of Council, the FY15 budget requests that were presented at the last meeting have been brought back for additional discussion.

At this time she outlined the FY15 Budget Requests in a power point presentation. Provided below is a summarization of the presentation and is listed as follows:
FY2015 FUND BALANCE Projection

FY2015 BUDGET REQUESTS – Carryover from Add/Delete List
Fund Department
Purpose
Amount
Days
General Fund Marshal Operating Budget
$19,324
0.05
General Fund Marshal Uniforms
$12,000
0.03
General Fund Marshal Auto Supplies
$10,000
0.02
General Fund State Court Judges Operating Budget
$9,093
0.02
General Fund Municipal Court Judge Operating Budget
$1,946
0.00
General Fund District Attorney Operating Budget
$17,698
0.04
General Fund Tax Commissioner Operating Budget
$24,396
0.06
General Fund Superior Court Judges Operating Budget
$9,688
0.02
General Fund Municipal Court Clerk Operating Budget
$5,665
0.01
FY2015 BUDGET REQUESTS
Fund Department
Purpose
Amount
Days
General Fund Sheriff Operating Budget
$2,000,000
4.90
General Fund District Attorney (3) State paid attorney supplements
$15,000
0.04
General Fund Various Officials State mandated salary increase due to change in population and re-election
$41,742
0.10

FY2015 BUDGET REQUESTS – Elected Officials
Fund Elected Official Change due to
Amount
(includes FICA)
General Fund Probate Court Judge Population increase
$8,116.22
General Fund Sheriff Population increase
$3,469.52
General Fund Tax Commissioner Population increase
$9,934.26
General Fund Clerk of Superior Court Population increase
$10,551.09
General Fund Marshal Population increase
$2,671.53
General Fund Clerk of Municipal Court Population increase
$3,035.84
General Fund Councilors (5) Re-election
$1,921.82
General Fund Mayor Re-election
$2,041.24

Councilor Allen asked how often the increase occurs for elected officials.

Director Hodge said the State looks at this every year, but the last time the State had a cost of living or pay adjustment was in 2008.

City Attorney Fay pointed out that some of these increases are due to the census which occurs every ten years. He said some of them involve longevity increases depending on how many four-year terms the Official has been in office.

Councilor Allen asked if the State mandates a percentage increase and does the current amount include longevity.

Director Hodge said the amount includes longevity and in some cases the base pay may be different for some of the Elected Officials.

Councilor Allen requested to add to the Legislative Agenda a resolution that would reduce the mandated population salary increase percentage.
FY2015 BUDGET REQUESTS
Fund Department
Purpose
Amount
OLOST Police Overtime
$200,000
OLOST Police Vehicle Replacement
$479,885
OLOST Police Other Equipment
$20,030
OLOST Police Other Requests-FUTURE
$383,900
OLOST Fire Drill Tower
$876,591
OLOST Fire Vehicle Replacement
$3,590,000

FY2015 BUDGET REQUESTS – Carryover from Add/Delete List
Fund Department
Purpose
Amount
Stormwater Public Works Reorganization
$82
Integrated Waste Public Works GPS System for compaction
$135,000
Integrated Waste Public Works Correctional Officer (2) *
$90,328
Integrated Waste Public Works Keep Columbus Beautiful
$44,989
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OTHER REQUEST & CONCERNS OF COUNCIL:

BENNING HILLS:

Councilor Huff advised the City Manager that a road in the Benning Hills area needs immediate attention. He said the neighbors are having a hard time navigating in and out. He advised that he would forward an address and photographs of the damaged area to the Mayor and City Manager.

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GARBAGE PICKUP:

Councilor Thomas said she has had several calls about garbage pickup and the lack there of on a Wednesday after a holiday. She said when the holiday falls on Monday typically the garbage is picked up on Tuesday. She said because the holiday fell on Tuesday the garbage was not picked up on Wednesday.

City Manager Hugley apologized to the Mayor, Council and the Citizens of Columbus for the confusion. He said during the budget process, the Public Works Director included the garbage schedule for the fiscal year.

He said part of what was included indicated that there would be no pickup that Wednesday. He said this was included in the budget process and was not highlighted to where we could all capture it. He said he required that staff make up those days; those that did not receive garbage pickup on Tuesday received it on Friday and recycling was picked up on Saturday. City Manager Hugley reassure that this would not happen again.
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CLERK OF COUNCIL’S AGENDA:

CLERK OF COUNCIL WASHINGTON SUBMITTED THE FOLLOWING ITEM AS INFORMATION FOR THE MAYOR & COUNCIL: _________________________ _______________________

(1) Memo from Clerk of Council Washington, Re: Board of Elections & Registration.

(2) Memo from Clerk of Council Washington, Re: Cooperative Extension Advisory Board.

(3) Memo from Clerk of Council Washington, Re: Recreation Advisory Board.

(4) Biographical sketch for Ms. LaRae Moore, Mayor Tomlinson’s nominee for the Crime Prevention Board.

(5) Letter from Chairman Michael Gorum, selecting Ms. Meredith Jarrell, Dr. Susan McWhirter, Ms. Rebecca Rumer, and Mr. Mike Burns to serve on the Medical Center Hospital Authority.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL: __ _ ____________ __

A Resolution (369-14) - Changing the December 2, 2014 Proclamation Meeting to a Proclamation/Regular Council Meeting, at 5:30 p.m.

Councilor Huff made a motion to adopt the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for this vote.

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CRIME PREVENTION BOARD:

Clerk of Council Washington submitted the letter of resignation of Mr. Robert Wright, resigning from his seat on the Crime Prevention Board. Mayor Pro Tem Turner Pugh made a motion that this letter be received with regrets and thanks for his service. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for this vote.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:__________ _________
Region 6 Planning Board, September 10, 2014.

Mayor Pro Tem Tuner Pugh made a motion that these minutes are received. Seconded by Councilor Allen and carried unanimously by those nine members of Council present at the time, with Councilor Woodson being absent for the meeting.

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BOARD APPOINTMENTS:

ANIMAL CONTROL ADVISORY BOARD:

Clerk of Council Washington advised the Mayor and Council that the term of office of Mr. David Mackie has expired and he is not eligible to succeed himself. She said we are still waiting to hear from the Veterinarian Association in reference to the seat of Dr. Carol Houston.
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BOARD OF HONOR:

Clerk of Council Washington advised the Mayor and Council that the term of office of Mr. Bob Hydrick and Mr. John Wells on the Board of Honor has expired and they are eligible to succeed themselves for another term of office. Councilor Allen nominated Mr. Bob Hydrick and Mr. John Wells for another term of office. Clerk of Council Washington said she would bring this back at the next regular meeting for confirmation.

She further advised that the term of office of for Mr. John Rodgers has expired and he does not wish to serve another term; therefore Council will need to nominate someone to fill his seat.
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BOARD OF TAX ASSESSORS:

Clerk of Council Washington advised the Mayor and Council that the term of office of Ms. Patricia B. Hunter on the Board of Tax Assessors will expire at the end of December and she is eligible to succeed herself. Councilor Barnes nominated Ms. Patricia Hunter for another term of office.
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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington advised the Mayor and Council that Councilor Baker is working on a replacement for the seat of Mr. Chuck McDaniel, III.

She further advised that Ms. Clementine Cochran, who serves as Council District 10 representative is also not eligible to serve another term of office on the board and that Councilor Henderson will need to nominate someone else to fill this seat.
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CRIME PREVENTION BOARD:

Clerk of Council Washington advised the Council that the Mayor has nominated Ms. LaRae Moore to serve on the Crime Prevention Board and she may be confirmed. Councilor Allen moved confirmation. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for this vote.
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HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington advised the Mayor and Council that the terms of Office of Ms. Sarah Banks-Lang, Mr. Jim Laycock and Mr. James Webster will expire at the end of November and they are all eligible to succeed themselves. She said the Council must nominate three individuals for each of these seats from which the Hospital Authority would select a replacement.

Councilor Thomas said she believes that Mr. Laycock is no longer a resident of Columbus, Georgia. Clerk of Council Washington said she would look into that.

Councilor Huff nominated Ms. Sarah Banks-Lang to serve another term of office on the Hospital Authority of Columbus.

Mayor Pro Tem Turner Pugh then nominated Mr. James Webster for another term of office, as well as nominated Sarah Banks-Lang for the other two seats and then pointed out that we will need one additional nominee to send to the authority, for them to select someone.
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HOUSING AUTHORITY OF COLUMBUS:

Clerk of Council Washington advised the Council that the Mayor has re-nominated Ms. Ruhnell Bankston to serve another term of office on the Housing Authority of Columbus and she may be confirmed.

Mayor Pro Tem Turner Pugh moved confirmation. Seconded by Councilor Baker and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.
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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington advised that the term of office of
Ms. Vanessa Lewis, who serves on the Keep Columbus Beautiful Commission has expired and she is not eligible to succeed herself. Councilor Barnes said he is working on a nominee for this position.

She also advised that Dr. Billy Kendall who serves in an at-large position terms has also expired and the Council will need someone to fill this seat, as he is not eligible to succeed himself for another term of office.

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PERSONNEL REVIEW BOARD

Clerk of Council Washington advised the Mayor and Council that Ms. Gladys Williams-Tillmon and Ms. Jennifer Melvin have been re-nominated to serve another term of office on the Personnel Review Board.

Councilor Davis then nominated Ms. Jamie Deloach for Ms. Gladys Williams-Tillmon’s seat and Ms. Darlene Porter Small for Ms. Jennifer Melvin’s seat to serve on the Personnel Review Board.

Councilor Huff re-nominated Mr. John Boddie to serve another term of office on the Personnel Review Board.

Clerk of Council Washington said she would bring this back at the next regular Council meeting for a vote.
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PUBLIC SAFETY ADVISORY COUNCIL:

Clerk of Council Washington advised the Mayor and Council that Ms. Toni Fogle has resigned from her seat on the Public Safety Advisory Council and this is Councilor Davis’ nominee. There was no nomination.

She also advised Mayor Pro Tem Turner Pugh that the term of office of Ms. Valerie A. Thompson has expired; therefore a nominee is needed to fill her seat.
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THE MEDICAL CENTER HOSPITAL AUTHORITY:

Clerk of Council Washington advised that the Medical Center Hospital Authority has recommended Ms. Meredith Jarrell to succeed Mr. Robert George, Dr. Susan McWhirter to succeed Dr. Ronald Hudson, Ms. Rebecca Rumer to succeed Mr. T. Fredrick McKnight and Mr. Mike Burns to succeed Ms. Rebecca Yarbrough.

Councilor Thomas moved confirmation of the nominees. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Council Woodson being absent for the vote.
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UPTOWN FAÇADE BOARD:

Clerk of Council Washington advised that the Uptown Business Association has re-nominated Mr. Reggie Luther and Mr. Roger M. Stinson to serve another term of office on the Uptown Façade Board.

Councilor Allen moved confirmation of the nominees. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Council Woodson being absent for the vote.
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COUNCIL MEETING:

Mayor Pro Tem Tuner Pugh made a motion to cancel the November 25 and December 23, 2014 Council Meeting. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

Mayor Pro Tem Tuner Pugh also made a motion to cancel the December 30, 2014 Council Meeting. Seconded by Councilor Allen and carried unanimously by those eight members of Council present at the time, with Councilor Woodson being absent for the vote.

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VETERANS DAY PARADE:

Councilor Barnes said he would like to thank those who participated in the Veterans Day Parade. He thank the Mayor, Councilors Baker, Woodson and Mayor Pro Tem Turner Pugh for making comments during this event. He said he would like to give a special thank you to General White for his powerful speech to the Veterans in our community.

He said he would like to have a resolution thanking those military organizations over the past six years, who have support the Veterans Day Parade.
With there being no other business to come before the Council, Councilor Huff made a motion for adjournment. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Councilor Woodson being absent for this vote, with the time being 1:38 p.m.

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Tiny B. Washington, MMC
Clerk of Council

The Council of Columbus, Georgia