Agenda Item #4

Columbus Consolidated Government
Council Meeting

04/25/2017

Agenda Report #120




TO: Mayor and Council

SUBJECT: FY2018 Grant Application for Capital and Planning Assistance

INITIATED BY: Department of Transportation/METRA


Recommendation: Approval is requested to authorize the Department of Transportation/METRA to apply to the Federal Transit Administration (FTA) and the Georgia Department of Transportation (GDOT) for capital, planning and operating grants in the amount of $1,909,926 or otherwise awarded. Approval is also requested to authorize the City Manager or Mayor to accept grant funds if approved and execute contracts with FTA and GDOT.

Background: The city has been applying for capital, planning and operating grants to the Federal Transit Administration and the Georgia Department of Transportation since 1972. The Federal Transit Administration Grants are funded in the following manner.

CAPITALPLANNINGOPERATING
Federal 530780%80%0%
State 5307 10%10%0%
Local 5307 10%10%100%
State 53030%90%0%
Local 53030%10%0%


The Georgia Department of Transportation provides capital and planning assistance in the amount of 10% of the total capital and planning grants to the Federal Transit Administration. The city government has provided the required match on grants to FTA and GDOT since 1972. Funding from GDOT may be curtailed based on State Budget issues.


Analysis:
Title 49 U.S.C. Section 5307
(Formerly Section 9)

GRANT 5307
CITY
GDOT
FTA
TOTAL
CAPITAL
$176,141
$176,141
$1,409,128
$1,761,410
OPERATING
$3,213,557
$0
$ 0
$3,213,557
PLANNING
$24,083
$24,083
$192,667
$240,833
TOTAL
$3,413,781
$200,224
$1,601,794
$5,215,800



Title 49 U.S.C. Section 5303
(Formerly Section 8)

GRANT 5303
CITY
GDOT
FTA
TOTAL
PLANNING
$11,990
$107,908
$0
$119,898
Financial Considerations: If the City does not apply for the grants, Columbus would be turning down $1,601,794 in federal and $308,132 in state funds to support public transportation in our local community.

Projected Annual Fiscal Impact Statement: The provision of over a million passenger transit trips annually and the purchase of capital equipment (e.g., transit buses) needed to support the safe transport of citizens within the urbanized area of Columbus.

Legal Considerations: The intent to apply for a Federal Transit Grant listing the program of projects must be advertised in the local paper. A resolution must be submitted with the application from the City Council authorizing application for a grant, authorizing the City Manager or Mayor to accept the grant and enter into a contract with the Federal Transit Administration and the Georgia Department of Transportation.

Recommendations/ Actions: Authorize a resolution to approve the City to submit an application for capital, planning and operating grants from the Federal Transit Administration and the Georgia Department of Transportation in the total amount of $1,909,926 and further authorizing the City Manager or Mayor to accept the grant, if approved, and enter into a contract with the Federal Transit Administration and the Georgia Department of Transportation.


A RESOLUTION
NO. ____

A RESOLUTION AUTHORIZING THE MAYOR OR CITY MANAGER OF COLUMBUS, GEORGIA TO SUBMIT AN APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF $1,601,794 OR OTHERWISE AWARDED, FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) AND GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) IN THE AMOUNT OF $200,224 FOR FY2018 CAPITAL AND PLANNING ASSISTANCE UNDER TITLE 49 U.S.C. SECTION 5307 AND TO CONTRACT WITH FTA AND GDOT ON BEHALF OF THE CITY SHOULD THE APPLICATION RECEIVE APPROVAL.

WHEREAS, under the Title 49 U.S.C., Section 5307, the Secretary of the Department of Transportation, United States of America (USDOT) is authorized to make grants for mass transit planning and capital improvement; and,

WHEREAS, the Columbus Department of Transportation/METRA is designated the recipient of these transit funds; and,

WHEREAS, the City owns and operates the Columbus Department of Transportation/METRA, the public transit operates in the Columbus, Georgia Urbanized Area; and,

WHEREAS, the City may apply to FTA for an assistance contract covering up to eighty percent (80%) of the eligible planning and capital improvement expenses for the City; and,

WHEREAS, the City may apply to the Georgia Department of Transportation (GDOT) for a contract for capital and planning assistance covering up to ten percent (10%) of eligible expenses of the non-FTA share; and,

WHEREAS, such contracts will impose certain obligations upon the City including the provision of the local share of project costs; and,

WHEREAS, FY2018 shares for these programs as currently projected are:


Title 49 U.S.C. Section 5307
(Formerly Section 9)

CITYGDOTFTATOTAL
CAPITAL$176,141$176,141$1,409,128$1,761,410
OPERATING$3,213,557$0$ 0$3,213,557
PLANNING$24,083$24,083$192,667 $240,833
TOTAL$3,413,781$200,224$1,601,794$5,215,800


WHEREAS, in connection with the filing of an application for assistance under the U.S.C., USDOT requires, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964, that the applicant gives an assurance that will comply with Title VI and all USDOT requirements thereunder; and,

WHEREAS, it is the goal of the City to utilize disadvantaged businesses enterprises (DBEs) to the greatest extent practical in City procurements under this project, and to establish and administer definitive procedures to ensure that DBEs shall have the maximum feasible opportunity to compete in City procurement for supplies, equipment, construction, and consultant or other services.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:
(1)

That the Mayor or City Manager is authorized to apply to FTA on behalf of the City for FY2018 capital and planning financial assistance;
(2)

That the Mayor or City Manager is authorized to apply to GDOT on behalf of the City for FY2018 capital and planning assistance to match FTA assistance;
(3)

That the Mayor or City Manager is authorized to execute contracts in accordance with FY2018 expenses on behalf of the City with FTA and GDOT for the purpose of receiving FTA and GDOT funds should the application be approved;
(4)

That the City gives assurance that, should such contract be executed, it is the intent of the Council to commit its local share of capital, planning, and operating costs under the FY2018 Program of Projects;
(5)

That the Mayor or City Manager is authorized to execute (or to delegate to the Department of Transportation/METRA) and file with such application any assurance or other documents required by USDOT or FTA in connection with the application, including any assurance concerning the purpose of the Title VI of the Civil Rights Act of 1964;
(6)

That the Department of Transportation/METRA is authorized to furnish such additional information as may be required in connection with the application, and to requisition federal or state funds to reimburse the City for eligible expenses under any resulting grant contract;

(7)

That the DBE Coordinator, as the DBE Affirmative Action Liaison Officer for the City, is authorized to establish and administer DBE policies in connection with projects procurement needs.
___________


Introduced at a regular meeting of the Council of Columbus, Georgia, held on the day of 2017, and adopted at said meeting by the affirmative vote of members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.




_____________________________ _______________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


CERTIFICATE



The undersigned duly qualified and acting (Title of Officer) of the Columbus Consolidated Government certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Columbus Council held on , 2017.


Official Seal


______________________________
(Signature of Recording Officer)


______________________________
(Title of Recording Officer)


______________________________
(Date)




A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO SUBMIT AN APPLICATION FOR, AND IF AWARDED, ACCEPT A GRANT IN THE AMOUNT OF $107,908 OR OTHERWISE AWARDED, FROM THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, AND GEORGIA DEPARTMENT OF TRANSPORTATION, UNDER TITLE 49 U.S.C., SECTION 5303.

WHEREAS, the Secretary of the US Department of Transportation and the Commissioner of the Georgia Department of Transportation are authorized to make grants for mass transportation projects; and,

WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision of the City share of the project costs, $11,990; and,

WHEREAS, the FY2018 UPWP indicates the amount of the Section 5303 funds and the state share by the Georgia Department of Transportation as $107,908; and,

WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under Title 49 U.S.C. the Applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the U.S. Department of Transportation requirements there under; and,

WHEREAS, it is the goal of the Applicant that Minority Business Enterprise (Disadvantaged Business Enterprise and Women’s Business Enterprise) be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority business shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies equipment contracts, or consultant and other services.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:
(1)

That the City Manager or his designee, herein referred to as the Official, are authorized to execute and file an application on behalf of the Consolidated Government of Columbus, Georgia with the Georgia Department of Transportation, to aid in the financing of a technical study grant to implement specific items of the FY2018 Unified Planning Work Program;
(2)

That the Official is authorized to execute and file with such application and assurance or any other document required by the U.S. Department of Transportation and the Georgia Department of Transportation effectuating the purposes of this grant;
(3)

That the Official is authorized to furnish such additional information as the U.S. Department of Transportation and the Georgia Department of Transportation may require in connection with the application or the project;
(4)

That the Official is authorized to set forth and execute Minority Business Enterprise, DBE (Disadvantaged Business Enterprise) and WBE (Women Business Enterprise) policies and procedures in connection with the project’s procurement needs; and,
(5)

That the Official is authorized to execute a grant agreement on behalf of the Consolidated Government of Columbus, Georgia with the Georgia Department of Transportation to aid in the financing of a technical study grant to implement specific items of the Columbus, Georgia Unified Planning Work Program.
___________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the day of ________________ 2017, and adopted at said meeting by the affirmative vote of ________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



CERTIFICATE


The undersigned duly qualified and acting (Title of Officer) of the Columbus Consolidated Government certifies that the foregoing is a true and correct copy of a resolution, adopted at a legally convened meeting of the Columbus Council held on _____________________________, 2017.


Official Seal



(Signature of Recording Officer)




(Title of Recording Officer)




(Date)