Agenda Item # 3

Columbus Consolidated Government
Council Meeting

July 24, 2018
Agenda Report # 13


TO: Mayor and Councilors

SUBJECT: FY19 Public Defender Contract

INITIATED BY: Finance Department



Recommendation: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $2,121,625 from July 2018 to June 2019 and authorize payment to Georgia Public Defender Standards Council (GPDSC) for $1,522,421 and for $76,121, 5% administrative fee (GPDSC payment is included in the total amount of $2,121,594); authorize the Mayor and/or City Manager to have signature authority.

Background: The Circuit Public Defender will provide public defender personnel in Superior, Juvenile, and Recorder’s courts totaling $2,121,625 of which $1,522,421 and an administrative fee of $76,121 is paid in monthly installments to the GPDSC for a total of $1,598,542. These services include payroll, fringe benefits, training, travel, computer hardware, computer software and legal research software. Support staff and operational expenses are funded in the FY19 budget for a total of $523,084. Included in this FY19 contract is a continuation of funding for two Assistant Public Defenders funded from the General Fund for the Rapid Resolution Initiative that began in FY16. This contract also includes funding for three (3) Assistant Public Defenders of which 2 were added in FY17 and 1 was added in FY19 as well as supplements for the Chief Public Defender and Assistant Chief Public Defender due to providing representation in Recorder’s Court. In the contract, the prorated share of all costs are outlined as follows: Muscogee - $1,962,138; Chattahoochee - $5,125; Harris - $114,000; Marion - $12,193; Talbot - $12,220; Taylor - $15,949 for a total of $2,121,625. Muscogee County acts as the fiscal agent for the Circuit Public Defender.

Analysis: The Circuit Public Defender, City Attorney’s Office and the Finance Department have reviewed this contract.

Financial Considerations: The agreement is budgeted in the FY19 Adopted Budget.

Projected Annual Fiscal Impact Statement: This is an annual contract.

Legal Considerations: The Columbus Consolidated Government is eligible to enter into this contract.

Recommendations/Actions: Approval is requested to enter into an agreement for Indigent Defense Services between Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $2,121,625 from July 2018 to June 2019 and authorize payment to Georgia Public Defender Standards Council (GPDSC) for $1,522,421 and for $76,121, 5% administrative fee (GPDSC payment is included in the total amount of $2,121,594); authorize the Mayor and/or City Manager to have signature authority.



FY19 Public Defender Contract revised.pdfFY19 Public Defender Contract revised.pdf
A RESOLUTION
NO____

A RESOLUTION AUTHORIZING TO ENTER INTO AN AGREEMENT FOR INDIGENT DEFENSE SERVICES BETWEEN CIRCUIT PUBLIC DEFENDER OFFICE OF THE CHATTAHOOCHEE JUDICIAL CIRCUIT AND MUSCOGEE COUNTY IN THE AMOUNT OF $2,121,594 FROM JULY 2018 TO JUNE 2019 AND AUTHORIZE PAYMENT TO THE GEORGIA PUBLIC DEFENDER STANDARDS COUNCIL (GPDSC) IN THE AMOUNT OF $1,598,542 PAID IN MONTHLY INSTALLMENTS OF $133,211.83 OF WHICH IS INCLUDED IN THE TOTAL AMOUNT.

WHEREAS, the Circuit Public Defender Office of the Chattahoochee Judicial Circuit was created in January 2005 by the Georgia Indigent Defense Act of 2003 and provides that a consolidated government may contract with the circuit public defender for the provision of criminal defense for indigent persons in Superior and Juvenile courts; and,

WHEREAS, the contract specifies the amount of $1,598,542 for state paid personnel and administrative fee for the period of July 2018 to June 2019 and Columbus Consolidated Government personnel and operating expenses of $523,084 with Muscogee County’s prorated share of all expenses to be $1,962,138.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the Mayor and the City Manager are hereby authorized to enter into an agreement for Indigent Defense Services between Circuit Public Defender Office of the Chattahoochee Judicial Circuit and Muscogee County in the amount of $2,121,625 from July 2018 to June 2019 and authorize payment to the GPDSC in the amount of $1,522,421 plus the administrative fee of $76,121 to be paid in monthly installments of $133,211.83 which is included in the total amount; and authorize the Mayor and City Manager to have signature authority.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia held on the__________ day of _____________, 2018 and adopted at said meeting by the affirmative vote of _____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor