Agenda Item # 8
Columbus Consolidated Government
Council Meeting

February 13, 2018

Agenda Report #78

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) REPLACEMENT NETWORK SWITCHES AND WIRELESS ACCESS POINTS FOR FACILITIES MAINTENANCE

It is requested that Council approve the purchase of replacement network switches and wireless access points from CPAK (Lagrange, GA) in the approximate amount of $13,406.74, for Facilities Maintenance. The purchase will be accomplished by cooperative purchase via Georgia Statewide Contract #99999-SPD-T20120501-0006.

The Facilities Maintenance Building located at 602 11th Avenue, Building A, was destroyed by a fire. The new location for the Division is 1511 Cusseta Road and requires network switches and wireless access points at this location. Fifty percent of the approximate cost to replace the equipment, which amounts to $6,703.37, will be covered by insurance proceeds. The remaining cost will be covered by the Information Technology Department.

Funds are available in the FY18 Budget as follows: Funds in the approximate amount of $6,703.37 are available in Special Projects/Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Capital Expenditures Over $5,000 – Public Works 602 11th Ave Building Repairs; 0508 – 660 – 1000 – CPGF – 7761 – 22952 – 20180. Funds in the approximate amount of $6,703.37 are budgeted in General Fund – Information Technology – Computer Equipment Maintenance, 0101-210-1000-ISS-6511.
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(B) EDUCTOR TRUCK – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) Eductor Truck (Combination Jet/Vacuum Sewer Cleaner with all standard equipment V312E/1000) from Atlantic Machinery, Inc. (Silver Spring, MD) in the amount of $348,516.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #022014-AMI.

The vehicle was approved for the Rainwater Division in the FY18 Budget, and will be used by staff to clean inlets and blow out (clean) pipes throughout Muscogee County. This is replacement equipment.

The purchase will be accomplished via Request for Proposal (RFP) Contract #022014-AMI, initiated by the National Joint Powers Alliance (NJPA), whereby Atlantic Machinery, Inc., was one of the successful vendors contracted to provide Sewer Vacuum, Hydro-Excavation, and/or Street Sweeper Equipment with Related Accessories and Supplies. The contract, which commenced April 1, 2014, is good through April 1, 2018, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Heavy Trucks; 0202-260-3210-SWRM-7723.

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(C) EXTENDED CAB PICKUP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Extended Cab Pickup Truck (2018 Ford F-150), from Allan Vigil Ford (Morrow, GA) in the amount of $21,855.00 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for the Rainwater Division in the FY18 Budget, and will be used by the assistant supervisor/fill-in supervisor to check on inmate details, as well as, transport inmates back to MCP when necessary. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Light Trucks; 0202-260-3210-SWRM-7722.

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(D) DODGE CHARGER PURSUIT VEHICLES FOR THE COLUMBUS POLICE DEPARTMENT – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of ten (10) Dodge Charger pursuit vehicles, for the Police Department, from Akins Ford LLC (Winder, GA), via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $24,054.75 per unit, for a total amount of $240,547.50.

The vehicles were approved for the Columbus Police Department in the FY18 Budget, and will be used by officers to patrol and protect the citizens of Columbus and Muscogee County. These are replacement vehicles.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.

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(E) CHEVROLET IMPALA SEDANS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of three (3) Chevrolet Impala Sedans from Hardy Chevrolet (Dallas, GA), via Georgia State Contract #99999-SPD-ES40199373-0005, at a cost of $21,696.00 per unit, for a total amount of $65,088.00.

The vehicles were approved for the Columbus Police Department in the FY18 Budget, and will be used by detectives to work assigned cases. These are replacement vehicles.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.

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(F) 18YD DUMP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 18YD Tandem Dump Truck with Swing Gate (2019 Freightliner 114SD 66,000GVW 16' Godwin Dump) from Peach State Freightliner (Norcross, GA) in the amount of $135,040.00 via Georgia State Contract #99999-SPD-SPD0000039-0002.

The vehicle was approved for the Street Division in the FY18 Budget, and will be used by staff to haul dirt, rock, and asphalt. It will also be used to haul storm debris and for supporting other departments and divisions. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Repairs and Maintenance –– Heavy Trucks; 0203-260-3110-REPR-7723.

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(G) BUCKET TRUCK – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) small bucket truck (Hi-Ranger LT40 Articulating/Telescoping Aerial Device) from Terex (Watertown, SD) in the amount of $105,955.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #042815-TER.

The vehicle was approved for the Urban Forestry & Beautification Division in the FY18 Budget, and will be used by staff to cut and trim trees along right-of-ways throughout Muscogee County. It is a new vehicle.

The purchase will be accomplished via Request for Proposal (RFP) Contract #042815-TER, initiated by the National Joint Powers Alliance (NJPA), whereby Terex was the successful vendor contracted to provide Construction and Agricultural Equipment, including Material and Personnel Aerial Lifts. The contract, which commenced May 19, 2015, is good through May 18, 2019, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

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(H) CHIPPER DUMP TRUCKS – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of three (3) Chipper Dump Trucks (Model AF1472L) from Altec Industries, Inc. (Birmingham, AL) at a unit cost of $89,115.00, for a total amount of $267,345.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #31014-ALT.

The vehicles were approved for the Urban Forestry & Beautification Division in the FY18 Budget, and will be used by staff to grind trees that will be cut down and trimmed along the right-of-ways throughout Muscogee County. Two (2) are replacement equipment, and one (1) is new equipment.

The purchase will be accomplished via Request for Proposal (RFP) Contract #31014-ALT, initiated by the National Joint Powers Alliance (NJPA), whereby Altec Industries, Inc., was one of the successful vendors contracted to provide Public Utility Equipment with Related Accessories and Supplies. The contract, which commenced May 1, 2014, is good through April 30, 2018, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

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(I) 7YD DUMP TRUCKS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of two (2) 7YD Dump Trucks with Swing Gate (2019 Freightliner M2 106 36,000GVW 10' Dump) from Peach State Freightliner (Norcross, GA) at the unit price of $92,641.00, for a total amount of $185,282.00 via Georgia State Contract #99999-SPD-SPD0000039-0002.

The vehicles were approved for the Street Division in the FY18 Budget, and will be used by staff to haul dirt, rock, and asphalt. They will also be used to haul storm debris and for supporting other departments and divisions. These are replacement vehicles.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Repairs and Maintenance –– Heavy Trucks; 0203-260-3110-REPR-7723.

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(J) DODGE CHARGER PURSUIT VEHICLES FOR MARSHAL’S OFFICE – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of two (2) Dodge Charger pursuit vehicles, for the Marshal’s Office, from Akins Ford LLC (Winder, GA), via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $23,630.75 per unit, for a total amount of $47,261.50.

The vehicles were approved for the Marshal’s Office in the FY18 Budget, and will be used by officers for general patrol, overall supervision/management functions of the office, and to complete any functions as directed by the Marshal for Public Safety. These are replacement vehicles.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Municipal Court – Public Safety-LOST – Automobiles; 0102-530-9900-LOST-7721.

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(K) FORD F250 PICKUP TRUCK – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Ford F250 Pickup Truck with Lift Gate and Spray-in Liner (2018 Ford F-250), from Allan Vigil Ford (Morrow, GA) in the amount of $24,870.97 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for the Engineering Department in the FY18 Budget, and will be used by staff to install Traffic Control Devices (i.e., Traffic Counters, Signs, Pavement Markings, Work Zone Devices). This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Paving Fund – Engineering – Highways and Roads –– Automobiles; 0203-250-2200-ROAD-7721.

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(L) MID-SIZE SUV 4x4 WITH TOW PACKAGE – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Mid-Size SUV 4x4 with tow package (2018 Ford Explorer), from Allan Vigil Ford (Morrow, GA) in the amount of $28,440.00 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for the Engineering Department in the FY18 Budget, and will be used by the Engineering Inspector to travel to job sites. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Paving Fund – Engineering – Highways and Roads –– Heavy Trucks; 0203-250-2200-ROAD-7723.

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(M) MID-SIZE SUV 4x4 – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Mid-Size SUV 4x4 (2018 Ford Explorer), from Allan Vigil Ford (Morrow, GA) in the amount of $27,890.00 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for the Inspections and Code Department in the FY18 Budget, and will be used by a Special Enforcement Officer to enforce City Ordinances, re-inspect properties and issue citations every day. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: General Fund – Community Development – Inspections & Code Enforcement – Automobiles; 0101-240-2200-INSP-7721.

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(N) 15-PASSENGER TRANSIT VAN – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 15-Passenger Transit Van (Ford Transit T-350 Passenger Wagon), from Allan Vigil Ford (Morrow, GA) in the amount of $31,887.00 via Georgia State Contract #99999-SPD-ES40199373-009S.

The vehicle was approved for Parks and Recreation in October 2017, and will be used by staff to transport children for the department’s after-school program. This is a new vehicle.

Funds are budgeted in the FY18 Budget: Multi-Gov’t Project Fund – Parks and Recreation – Parks and Recreation – Light Trucks; 0216-270-3575-PSRV-7722.
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(O) FULL-SIZE F150 CREW CAB 2WD – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Full-Size F150 Crew Cab 2WD (2018 Ford F150), from Allan Vigil Ford (Morrow, GA) in the amount of $30,769.00 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for Parks and Recreation at the end of FY17, but could not be ordered until State Contract prices were available. It will be used by the Division Manager to inspect job sites and to perform daily operations. This is a new vehicle.

Funds are budgeted in the FY18 Budget: General Fund – Parks and Recreation – Park Services – Light Trucks; 0101-270-2100-PSRV-7722.
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(P) LANDFILL LOADER – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) Landfill Loader (Caterpillar 950M-BR Wheel Loader with Brush Grapple) from Yancey Bros. (Fortson, GA) in the amount of $283,958.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT.

The equipment was approved for Pine Grove Landfill in the FY18 Budget, and will be used by staff to transport material around job sites and used to maintain the landfill. It is replacement equipment.

The purchase will be accomplished via Request for Proposal (RFP) Contract #032515-CAT, initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar, Inc., was one of the successful vendors contracted to provide Heavy Construction Equipment. Yancey Bros. is the licensed dealer of Caterpillar products for the City’s Metropolitan Statistical Area. The contract, which commenced May 19, 2015, is good through May 19, 2019, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Integrated Waste Fund – Public Works – Pine Grove Landfill – Off Road Equipment; 0207-260-3560-PGRO-7725.
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(Q) REFUSE COLLECTION TRUCK CHASSIS – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) refuse truck chassis from National Auto Fleet Group (Watsonville, CA) at a unit price of $163,955.00 by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #081716-NAF.

The refuse truck (chassis) was approved in the FY18 Budget, and will be used by staff to collect garbage throughout Muscogee County. It is a replacement vehicle.

The purchase will be accomplished via Request for Proposal (RFP) Contract #081716-NAF, initiated by the National Joint Powers Alliance (NJPA), whereby National Auto Fleet Group, was one of the successful vendors contracted to provide Heavy Duty Chassis. The contract, which commenced November 15, 2016, is good through November 15, 2020. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723.
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(R) REFUSE COLLECTION TRUCK BODY – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) refuse truck body from Carolina Environmental Systems, Inc. (Austell, GA) at a unit price of $90,540.00 by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #112014-THC.

The refuse truck (body) was approved in the FY18 Budget, and will be used by staff to collect garbage throughout Muscogee County. It is a replacement vehicle.

The purchase will be accomplished via Request for Proposal (RFP) Contract #081716-NAF, initiated by the National Joint Powers Alliance (NJPA), whereby National Auto Fleet Group, was one of the successful vendors contracted to provide Heavy Duty Chassis. The contract, which commenced November 15, 2016, is good through November 15, 2020. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723.
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(S) DODGE CHARGER PURSUIT VEHICLES FOR SHERIFF’S OFFICE – GEORGIA STATEWIDE CONTRACT


It is requested that Council authorize the purchase of three (3) Dodge Charger pursuit vehicles, for Sheriff’s Office, from Akins Ford LLC (Winder, GA), via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $23,969.75 per unit, for a total amount of $71,909.25.

The vehicles were approved for the Muscogee County Sheriff’s Office in the FY18 Budget, and will be used by officers as unmarked, covert vehicles. These are replacement vehicles.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.

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(T) LARGE BRUSH CHIPPERS WITH WINCHES – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of two (2) large brush chippers with winches (BC1500 - 15" Brush Chipper with Tier 4 Final Engine and Winch w/right side manual hydraulic directional controls) from Vermeer Corporation (Marietta, GA) at a unit cost of $62,066.00, for a total amount of $124,132.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #062117-VER.

The equipment was approved for the Urban Forestry & Beautification Division in the FY18 Budget, and will be used by staff to grind and chip limbs along the City’s right-of-ways. One (1) is a replacement and one (1) is new equipment.

The purchase will be accomplished via Request for Proposal (RFP) Contract #62117-VER, initiated by the National Joint Powers Alliance (NJPA), whereby Vermeer Corporation, was one of the successful vendors contracted to provide Landscape & Grounds Maintenance. The contract, which commenced August 18, 2017, is good through August 18, 2021, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

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(U) GRAB-ALL TRASH LOADER – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Grab-All Trash Loader (2019 Freightliner M2 106 Grab-All Trash Loader) from Peach State Freightliner (Norcross, GA) in the amount of $144,476.00 via Georgia State Contract #99999-SPD-SPD0000039-0002.

The vehicle was approved for the Sanitation Division in the FY18 Budget, and will be used by staff to help compact bulk waste. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723
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(V) BACKHOE LOADERS – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of two (2) Backhoe Loaders (Caterpillar Model 420F2 Backhoe Loaders) from Yancey Bros. (Fortson, GA) at a unit price of $80,997.00, for a total amount of $161,994.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT.

The vehicles will be used by staff at job sites for stormwater pipe and drainage structure repairs throughout Muscogee County. One unit is a replacement for Vehicle/Equipment No. 10941, and the other unit is new.

The purchase will be accomplished via Request for Proposal (RFP) Contract #032515-CAT, initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar, Inc., was one of the successful vendors contracted to provide Heavy Construction Equipment. Yancey Bros. is the licensed dealer of Caterpillar products for the City’s Metropolitan Statistical Area. The contract, which commenced May 19, 2015, is good through May 19, 2019, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Capital Expend-Over $5,000; 0202-260-3210-SWRM-7761.
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(W) FALL PROTECTION SYSTEM FOR COLUMBUS CIVIC CENTER – RFP NO. 18-0011

It is requested that Council authorize the execution of a contract with Evan Fall Protection (Sanford, NC) to design, furnish and install an engineered horizontal lifeline system at the Civic Center that will be funded from the Friends of Columbus Account for the Civic Center.

This system allows riggers to safely travel back and forth along the exposed steel beams of the roofing system in order to hang lighting and speakers for concerts, shows and other events. The absence of a Fall Protection System has become a liability issue with shows such as Disney, Circus de Soleil and several concert tours. Without addressing the issue we have a high probability of losing these types of shows which account for the majority of the Civic Center revenue.

The scope of work includes:
RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on October 31, 2017. Two (2) Site Visits were held on November 15, 2017 and November 30, 2017; a combined total of six (6) vendors were represented at the Site Visits. This RFP has been advertised, opened and evaluated. Four (4) proposals were received on December 15, 2017 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
01/12/18
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
01/29/18
Committee members discussed the proposals and determined clarifications were needed from (3) vendors.
Clarification Requested
01/30/18
Requests for clarification were forwarded to the contractors.
Clarification Received
02/01/18
Clarification responses received.
Evaluation Forms Sent
02/01/18
Evaluation forms were forwarded to voting committee members.
Evaluation Results
02/06/18
Evaluation forms were completed and returned to Purchasing for compilation results; the tabulation of evaluations were then forwarded to the Evaluation Committee members for review and recommendation.
Recommendation
02/06/18
The Evaluation Committee unanimously recommended award to Evan Fall Protection, the highest ranking vendor.

Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted of a voting member from the Civic Center, a voting member from the Facilities Maintenance Division, and a voting member from the Engineering Department. An additional representative from the Civic Center served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposal from Evan Fall Protection most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Evan Fall Protection for the following reasons:

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are available in the FY18 Budget: Civic Center Fund – Civic Center Operations – Capital Expenditures over $5000; 0757-160-1000-CIVC-7761.
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(X) CONTRACT EXTENSION FOR LONG DISTANCE TELEPHONE SERVICES (ANNUAL CONTRACT) – RFP NO. 12-0001

It is requested that Council authorize the extension of the Long Distance Telephone Services contract with AT&T (Atlanta, GA) for an additional six-month period.

Per Resolution No. 50-12, dated February 28, 2012, Council authorized a five-year contract with AT&T. The contract was due to expire on February 27, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance and at the request of the Information Technology Department, the contract was extended for one year, through February 27, 2018; Council approval is required for extensions beyond the one year period.

Per Resolution No. 283-17, dated August 8, 2017, Council authorized an agreement with AT&T to upgrade the City’s current CCG PRI VoIP telephone system to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow phone services to be delivered via the internet instead of PRI lines. However, it will take approximately six (6) months until the system is fully implemented. Therefore, the contract extension is required to prevent the long distance services from going to a higher month-to-month rate before the SIP trunking is completed.

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Information Technology – Long Distance; 0101-210-1000-ISS-6628.
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(Y) BACKHOE LOADER – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) Backhoe Loader (Caterpillar Model 416F2 Backhoe Loader) from Yancey Bros. (Fortson, GA) in the amount of $69,626.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT.

The vehicle will be used by staff to excavate for new sidewalk, sidewalk repair, loading dump trucks with various types of materials, and supporting other departments and divisions. This unit is a replacement for Vehicle/Equipment No. 5728.

The purchase will be accomplished via Request for Proposal (RFP) Contract #032515-CAT, initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar, Inc., was one of the successful vendors contracted to provide Heavy Construction Equipment. Yancey Bros. is the licensed dealer of Caterpillar products for the City’s Metropolitan Statistical Area. The contract, which commenced May 19, 2015, is good through May 19, 2019, with an option to renew for a fifth year at the discretion of NJPA. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right-of-Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
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(Z) FULL-SIZE 4x4 -TON CREW CAB 4-D00R – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) Full-Size 4x4 -Ton Crew Cab 4-Door (2018 Ford F150), from Allan Vigil Ford (Morrow, GA) in the amount of $30,296.00 via Georgia State Contract #99999-SPD-ES40199373-002.

The vehicle was approved for the Sanitation Division in the FY18 Budget. It will be used by the Route Supervisor to check on trucks that are on-route, and it will be used to respond to citizens’ complaints. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Light Trucks; 0207-260-3510-PSRV-7722.
* * * * * *

(AA) CLUB CARS – U.S. COMMUNITIES CONTRACT

It is requested that Council approve the purchase of two (2) Club Cars with canopy and accessories, at a unit price of $9,221.20, for a total price of $18,442.40, from Jerry Pate Turf & Irrigation, Inc. (Pensacola, FL), by cooperative purchasing through U.S. Communities Governmental Purchasing Alliance (GPA), via contract number EV2024-02. The vehicles were approved by Council in 2017, but they were never purchased.

The vehicles will be used by Parks and Recreation staff on sites to complete their work, such as picking up trash on sites during tournaments. These are replacement vehicles.

U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing. RFP No. EV2024-02, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative RFP available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing. Consequently, the City is a member of U.S. Communities. The contract will remain in effect through December 31, 2018. Any additional extensions shall coincide with contract extensions granted by U.S. Communities.

Funds are budgeted in the FY18 Budget: General Fund – Parks and Recreation – Parks Services – Capital Expend-Over $5,000; 0101-270-2100-PSRV-7761.
* * * * * *

(BB) BALLISTIC VESTS WITH ACCESSORIES FOR SHERIFF OFFICE

It is requested that Council approve payment to Ed’s Public Safety, Inc., (Stockbridge, GA) in the amount of $23,996.56 for the purchase of eleven (11) ballistic vests with accessories. The purchase will be accomplished by cooperative purchase via Federal General Administrative Services, Schedule 84, Contract # GS-07F-0249T.

The vest provides life-saving protection against armor piercing projectiles, multiple mild steel-core projectiles and standard ball rounds. It is a certified Level III vest and defeats multiple rounds of steel-core rifle rounds. The vest is used by the Sheriff’s Special Response Team during high risk situations, such as an active shooter.

The Sheriff’s Office purchased the replacement ballistic vests due to the expiration, condition and liability of the old tactical ballistic vest system and the safety of the Special Response Team.

Funds are budgeted in the FY18 Budget: LOST/Public Safety – Sheriff – Public Safety/LOST – Capital Expenditure Over $5,000; 0102 – 550 – 9900 – LOST – 7761.
* * * * * * * *

(CC) FIRE SUPPPRESSION SYSTEM FOR NEW TUB GRINDER

It is requested that Council approve the payment to FQS/Bear Equipment Co., (Charlotte, NC) in the amount of $10,995.00 for the purchase of a fire suppression system for the new tub grinder utilized by Public Works.

The Vermeer Tub Grinder, V#11578, was approved last year and purchased for Granite Bluff. However, the unit was purchased without a fire suppression system. It is recommended, due to the cost of the tub grinder, $643,397, and to ensure the safety of the operator, that a fire suppression system of this nature be placed on the equipment. This fire suppression system will extinguish any fire that sparks within its boundaries.

Vermeer, the manufacturer of the tub grinder, recommended FQS/Bear Equipment Co to the former Fleet Manager, since the vendor has provided fire suppression systems for Vermeer equipment in the past.

Funds are budgeted in FY18 Budget: Integrated Waste Management Fund – Public Works – Granite Bluff Inert Landfill – Auto Parts and Supplies; 0207 – 260 – 3540 – BLUF – 6721.


* * * * * * * *
(DD) SURPLUS MOTORCYCLE

It is requested that Council declare a 2015 Harley Davidson Motorcycle, V#17926, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government.

The motorcycle, purchased with LOST funds, was involved and totaled in a vehicle accident in 2015. The MCSD was at fault and has settled with the City on the value of this motorcycle at $13,000.

Once declared surplus, the motorcycle will be disposed of by auction, conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, if deemed more feasible the item may be sold online through GovDeals, whichever method is most appropriate for the asset.

Revenue from the sale of the asset will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.


* * * * * * * *

(EE) GEORGIA DEPARTMENT OF LABOR QUARTERLY CONTRIBUTION TAX ADMINISTRATION ASSESSMENT FOR UNEMPLOYMENT COMPENSATION AND UNEMPLOYEMENT COMPENSATION FEES

It is requested that Council approve the quarterly payment to the Georgia Department of Labor for the contribution tax administration assessment for unemployment compensation and unemployment compensation fees and in the amount of $23,529.47.

The quarterly payments are required by the State for unemployment compensation.

Funds are budgeted each fiscal year for this ongoing expense as follows: General Fund – Human Resources – Employee Benefits – Unemployment Compensation; 0101 – 220 – 2100 – BENE – 6250.





Emergency Purchase – Information Only

Emergency Purchase – Automated External Defibrillators (AEDs):

On February 7, 2018, the Human Resources - Risk Management Division, notified the City Manager that all the current AEDs installed around the City had to be pulled due to their possibly dangerous condition as a matter of public health and safety and to mitigate any potential liability.

The 119 current units were old, outdated and well pass their warranty periods. Additionally, there has been no monitoring system in place to make sure the AEDs were functioning properly. The AEDs were housed throughout the City in the following locations:

Government Center – 14 units
City Service Center – 1 unit
Trade Center – 1 unit
Metra – 1 unit
Civic Center – 2 units
Annex – 1 unit
Police Department – 80 units (78 in vehicles)
Public Works – 7 units
Parks and Recreation – 9 units
Bull Creek Golf Course – 1 unit
Oxbow Meadows Golf Course – 1 unit
MCP – 1 unit

Quotes were obtained from the following vendors:

VendorUnit Price Unit OfferedTotal Cost for 119 Units
AED Brands$1,350.00Zoll AED Plus$160.650 + $1,800 shipping cost = $162,450
Grainger$1,515.99Zoll AED Plus$180.402.81
The Instrument House$1,609.00Zoll AED Plus$191,471.00

AED Brands: This is the company from which Risk Management has purchased replacement AEDs, one-at-a-time. They have provided a quote for one of the best AEDs on the market, a model that is by far the best one for civilians to use in an emergency situation. This model also has the longest warranty (seven years), and it comes with a tracking and monitoring system, plus training by the manufacturer’s representative. A monitoring system means that Risk Management will be alerted in the case of a problem with any of the units. In spite of the quality of the product, the AED quote is the lowest: $162,450 for 119 AEDs.

Grainger: Grainger has a contract with the City for the provision various equipment. Their quote is for the same brand, but there is no monitoring system. The total cost would be $180,402.81.

The Instrument House: This firm is on the State Contract. They can provide the same brand of AED, but without the monitoring system or training. The total cost would be $191,471.

The City Manager approved the emergency purchase on February 8, 2018.


Funding is available in the FY18 Budget: Risk Management Fund – Human Resources – Unfunded Claims – Medical Supplies; 0860 – 220 – 3830 – 6795.



“ITEM A”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT NETWORK SWITCHES AND WIRELESS ACCESS POINTS FROM CPAK (LAGRANGE, GA) IN THE APPROXIMATE AMOUNT OF $13,406.74, FOR FACILITIES MAINTENANCE. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-T20120501-0006.

WHEREAS, the Facilities Maintenance Building located at 602 11th Avenue, Building A, was destroyed by a fire; and,

WHEREAS, the new location for the Division is 1511 Cusseta Road and requires network switches and wireless access points at this location; and,

WHEREAS, fifty percent of the approximate cost to replace the equipment, which amounts to $6,703.37, will be covered by insurance proceeds. The remaining cost will be covered by the Information Technology Department.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to purchase replacement network switches and wireless access points from Cpak (Lagrange, Ga) in the approximate amount of $13,406.74, for Facilities Maintenance. The purchase will be accomplished by cooperative purchase via Georgia Statewide Contract #99999-spd-t20120501-0006. Funds are budgeted in the FY18 Budget as follows: Funds in the approximate amount of $6,703.37 are available in Special Projects/Capital Projects Fund – Capital Projects – General Fund Supported Capital Projects – Capital Expenditures Over $5,000 – Public Works 602 11th Ave Building Repairs; 0508 – 660 – 1000 – CPGF – 7761 – 22952 – 20180. Funds in the approximate amount of $6,703.37 are available in General Fund – Information Technology – Computer Equipment Maintenance, 0101-210-1000-ISS-6511.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM B”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) EDUCTOR TRUCK (COMBINATION JET/VACUUM SEWER CLEANER WITH ALL STANDARD EQUIPMENT V312E/1000), FROM ATLANTIC MACHINERY, INC. (SILVER SPRING, MD), IN THE AMOUNT OF $348,516.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #022014-AMI.

WHEREAS, the vehicle will be used by the staff of the Rainwater Division to clean inlets and pipes throughout Muscogee County. This is replacement equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Eductor Truck from Atlantic Machinery, Inc. (Silver Spring, MD) in the amount of $348,516.00. Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Heavy Trucks; 0202-260-3210-SWRM-7723.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) EXTENDED CAB PICKUP TRUCK (2018 FORD F-150) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $21,855.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle will be used by the Rainwater Division assistant supervisor/fill-in supervisor to check on inmate details, as well as, transport inmates back to MCP when necessary. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Extended Cab Pickup Truck (2018 Ford F-150), from Allan Vigil Ford (Morrow, GA) in the amount of $21,855.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Light Trucks; 0202-260-3210-SWRM-7722.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TEN (10) DODGE CHARGER PURSUIT VEHICLES FOR THE COLUMBUS POLICE DEPARTMENT FROM AKINS FORD LLC (WINDER, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0001, AT A COST OF $24,054.75 PER UNIT, FOR A TOTAL AMOUNT OF $240,547.50.

WHEREAS, the vehicles will be used by officers of the Columbus Police Department to patrol and protect the citizens of Columbus and Muscogee County. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase ten (10) Dodge Charger pursuit vehicles, for the Police Department, from Akins Ford LLC (Winder, GA) via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $24,054.75 per unit, for a total amount of $240,547.50. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CHEVROLET IMPALA SEDANS FROM HARDY CHEVROLET (DALLAS, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0005, AT A COST OF $21,696.00 PER UNIT, FOR A TOTAL AMOUNT OF $65,088.00.

WHEREAS, the vehicles were approved for the Columbus Police Department in the FY18 Budget, and will be used by detectives to work assigned cases. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) Chevrolet Impala Sedans from Hardy Chevrolet (Dallas, GA), via Georgia State Contract #99999-SPD-ES40199373-0005, at a cost of $21,696.00 per unit, for a total amount of $65,088.00. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Police – Public Safety-LOST – Automobiles; 0102-400-9900-LOST-7721.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 18YD TANDEM DUMP TRUCK (2019 FREIGHTLINER 114SD 66,000GVW 16' GODWIN DUMP) FROM PEACH STATE FREIGHTLINER (NORCROSS, GA) IN THE AMOUNT OF $135,040.00 VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0002.

WHEREAS, the vehicle was approved for the Street Division in the FY18 Budget, and will be used by staff to haul dirt, rock, and asphalt. It will also be used to haul storm debris and for supporting other departments and divisions. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 18YD Tandem Dump Truck with Swing Gate (2019 Freightliner 114SD 66,000GVW 16’ Godwin Dump) from Peach State Freightliner (Norcross, GA) in the amount of $135,040.00 via Georgia State Contract #99999-SPD-SPD0000039-0002. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Repairs and Maintenance –– Heavy Trucks; 0203-260-3110-REPR-7723.
______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SMALL BUCKET TRUCK (HI-RANGER LT40 ARTICULATING/TELESCOPING AERIAL DEVICE), FROM TEREX (WATERTOWN, SD), IN THE AMOUNT OF $105,955.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #042815-TER.

WHEREAS, the bucket truck was approved for the Urban Forestry & Beautification Division in the FY18 Budget, and will be used by staff to cut and trim trees along right-of-ways throughout Muscogee County. It is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) small bucket truck (Hi-Ranger LT40 Articulating/Telescoping Aerial Device) from Terex (Watertown, SD) in the amount of $105,955.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #042815-TER. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION
NO._____________

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) CHIPPER DUMP TRUCKS (MODEL AF1472L), FROM ALTEC INDUSTRIES, INC. (BIRMINGHAM, AL), AT A UNIT COST OF $89,115.00, FOR A TOTAL AMOUNT OF $267,345.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #031014-ALT.

WHEREAS, the equipment will be used by the staff of the Urban Forestry & Beautification Division to grind trees that will be cut down and trimmed along the right-of-ways throughout Muscogee County. Two (2) are replacement equipment, and one (1) is new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) Chipper Dump Trucks (Model AF1472L) from Altec Industries, Inc. (Birmingham, AL) at a unit cost of $89,115.00, for a total amount of $267,345.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #31014-ALT. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) 7YD DUMP TRUCKS (2019 FREIGHTLINER M2 106 36,000GVW 10' DUMP) FROM PEACH STATE FREIGHTLINER (NORCROSS, GA) AT A UNIT PRICE OF $92,641.00, AND A TOTAL AMOUNT OF $185,282.00 VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0002.

WHEREAS, the vehicles were approved for the Street Division in the FY18 Budget, and will be used by staff to haul dirt, rock, and asphalt. They will also be used to haul storm debris and for supporting other departments and divisions. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) 7YD Dump Trucks with Swing Gate (2019 Freightliner M2 106 36,000GVW 10’ Dump) from Peach State Freightliner (Norcross, GA) at a unit cost of $92,641.00, and a total amount of $185,282.00 via Georgia State Contract #99999-SPD-SPD0000039-0002. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Repairs and Maintenance –– Heavy Trucks; 0203-260-3110-REPR-7723.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) DODGE CHARGER PURSUIT VEHICLES FOR THE MARSHAL’S OFFICE FROM AKINS FORD LLC (WINDER, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0001, AT A UNIT COST OF $23,630.75, FOR A TOTAL AMOUNT OF $47,261.50.

WHEREAS, the vehicles will be used by officers of the Marshal’s Office for general patrol, overall supervision/management functions of the office, and to complete any functions as directed by the Marshal for Public Safety. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Dodge Charger pursuit vehicles, for the Marshal’s Office, from Akins Ford LLC (Winder, GA) via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $23,630.75 per unit, for a total amount of $47,261.50. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Municipal Court – Public Safety-LOST – Automobiles; 0102-530-9900-LOST-7721.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.



Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F250 PICKUP TRUCK WITH LIFT GATE AND SPRAY-IN LINER (2018 FORD F-250) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $24,870.97 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle will be used by staff to install Traffic Control Devices (i.e., Traffic Counters, Signs, Pavement Markings, Work Zone Devices). This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Ford F250 Pickup Truck with Lift Gate and Spray-in Liner (2018 Ford F-250), from Allan Vigil Ford (Morrow, GA) in the amount of $24,870.97 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: Paving Fund – Engineering – Highways and Roads –– Automobiles; 0203-250-2200-ROAD-7721.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM L”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE SUV 4X4 WITH TOW PACKAGE (2018 FORD EXPLORER) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $28,440.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle will be used by the Engineering Inspector to travel to job sites. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Mid-Size SUV 4x4 with Tow Package (2018 Ford Explorer), from Allan Vigil Ford (Morrow, GA) in the amount of $28,440.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: Paving Fund – Engineering – Highways and Roads –– Heavy Trucks; 0203-250-2200-ROAD-7723.
____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM M”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) MID-SIZE SUV 4X4 (2018 FORD EXPLORER) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $27,890.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle will be used by a Special Enforcement Officer to enforce City Ordinances, re-inspect properties and issue citations every day. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Mid-Size SUV 4x4 (2018 Ford Explorer), from Allan Vigil Ford (Morrow, GA) in the amount of $27,890.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: General Fund – Community Development – Inspections & Code Enforcement – Automobiles; 0101-240-2200-INSP-7721.
______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM N”
A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 15-PASSENGER TRANSIT VAN (FORD TRANSIT T-350 PASSENGER WAGON) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $31,887.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-009S.

WHEREAS, the vehicle will be used by staff to transport children for the department’s after-school program. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 15-Passenger Transit Van (Ford Transit T-350 Passenger Wagon), from Allan Vigil Ford (Morrow, GA) in the amount of $31,887.00 via Georgia State Contract #99999-SPD-ES40199373-009S. Funds are budgeted in the FY18 Budget: Multi-Gov’t Project Fund – Parks and Recreation – Parks and Recreation – Light Trucks; 0216-270-3575-PSRV-7722.
______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM O”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FULL-SIZE F150 CREW CAB 2WD (2018 FORD F150) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $30,769.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle was approved for Parks and Recreation at the end of FY17, but could not be ordered until State Contract prices were available; and,

WHEREAS, the vehicle will be used by the Division Manager to inspect job sites and to perform daily operations. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Full-Size F150 Crew Cab 2WD (2018 Ford F150), from Allan Vigil Ford (Morrow, GA) in the amount of $30,769.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: General Fund – Parks and Recreation – Park Services – Light Trucks; 0101-270-2100-PSRV-7722.
___________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM P”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) LANDFILL LOADER (CATERPILLAR 950M-BR WHEEL LOADER WITH BRUSH GRAPPLE), FROM YANCEY BROS. (FORTSON, GA), IN THE AMOUNT OF $283,958.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #032515-CAT.

WHEREAS, the landfill loader was approved for Pine Grove Landfill in the FY18 Budget, and will be used by staff to transport material around job sites and used to maintain the landfill. It is replacement equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Landfill Loader (Caterpillar 950M-BR Wheel Loader with Brush Grapple) from Yancey Bros. (Fortson, GA) in the amount of $283,958.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT. Funds are budgeted in the FY18 Budget: Integrated Waste Fund – Public Works – Pine Grove Landfill – Capital Expend-Over $5,000; 0207-260-3560-PGRO-7725.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM Q”
A RESOLUTION
NO._______


A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REFUSE TRUCK CHASSIS FROM NATIONAL AUTO FLEET GROUP (WATSONVILLE, CA), IN THE AMOUNT OF $163,955.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #081716-NAF.

WHEREAS, the refuse truck (chassis) was approved for the Sanitation Division in the FY18 Budget, and will be used by staff to collect garbage throughout Muscogee County. It is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) refuse truck chassis from National Auto Fleet Group (Watsonville, CA) at a unit price of $163,955.00 by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #081716-NAF. Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM R”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) REFUSE TRUCK BODY FROM CAROLINA ENVIRONMENTAL SYSTEMS, INC. (AUSTELL, GA), IN THE AMOUNT OF $90,540.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #112014-THC.

WHEREAS, the refuse truck (body) was approved for the Sanitation Division in the FY18 Budget, and will be used by staff to collect garbage throughout Muscogee County. It is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) refuse truck body from Carolina Environmental Systems, Inc. (Austell, GA) at a unit price of $90,540.00 by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #112014-THC. Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM S”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) DODGE CHARGER PURSUIT VEHICLES FOR THE SHERIFF’S OFFICE FROM AKINS FORD LLC (WINDER, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0001, AT A UNIT COST OF $23,969.75, FOR A TOTAL AMOUNT OF $71,909.25.

WHEREAS, the vehicles will be used by officers of the Muscogee County Sheriff’s Office as unmarked, covert vehicles. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) Dodge Charger pursuit vehicles, for the Sheriff’s Office, from Akins Ford LLC (Winder, GA) via Georgia State Contract #99999-SPD-ES40199409-0001, at a cost of $23,969.75 per unit, for a total amount of $71,909.25. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM T”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) LARGE BRUSH CHIPPERS (BC1500 - 15" BRUSH CHIPPER WITH TIER 4 FINAL ENGINE AND WINCH W/RIGHT SIDE MANUAL HYDRAULIC DIRECTIONAL CONTROLS), FROM VERMEER CORPORAION (MARIETTA, GA), AT A UNIT COST OF $62,066.00, FOR A TOTAL AMOUNT OF $124,132.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #062117-VER.

WHEREAS, the equipment will be used by the staff of the Urban Forestry & Beautification Division to grind and chip limbs along the City’s right-of-ways. One (1) is a replacement and one (1) is new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) large brush chippers with winches (BC1500 - 15" Brush Chipper with Tier 4 Final Engine and Winch w/right side manual hydraulic directional controls) from Vermeer Corporation (Marietta, GA) at a unit cost of $62,066.00, for a total amount of $124,132.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #062117-VER. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM U”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) GRAB-ALL TRASH LOADER (2019 FREIGHTLINER M2 106 GRAB-ALL TRASH LOADER) FROM PEACH STATE FREIGHTLINER (NORCROSS, GA) IN THE AMOUNT OF $144,476.00 VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0002.

WHEREAS, the vehicle was approved for the Sanitation Division in the FY18 Budget, and will be used by staff to help compact bulk waste. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Grab-All Trash Loader (2019 Freightliner M2 106 Grab-All Trash Loader) from Peach State Freightliner (Norcross, GA) in the amount of $144,476.00 via Georgia State Contract #99999-SPD-SPD0000039-0002. Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Heavy Trucks; 0207-260-3510-GARB-7723.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM V”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) BACKHOE LOADERS (CATERPILLAR MODEL 420F2 BAKCHOE LOADERS), FROM YANCEY BROS. (FORTSON, GA), AT A UNIT PRICE OF $80,997.00, AND A TOTAL AMOUNT OF $161,994.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #032515-CAT.

WHEREAS, the vehicles will be used by staff at job sites for stormwater pipe and drainage structure repairs throughout Muscogee County. One unit is a replacement for Vehicle/Equipment No. 10941, and the other unit is new.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Backhoe Loaders (Caterpillar Model 420F2 Backhoe Loaders) from Yancey Bros. (Fortson, GA) at a unit price of $80,997.00, for a total amount of $161,994.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT. Funds are budgeted in the FY18 Budget: Sewer (Stormwater) Fund – Public Works – Sewer Maintenance – Capital Expend-Over $5,000; 0202-260-3210-SWRM-7761.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM W”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH EVAN FALL PROTECTION (SANFORD, NC) TO DESIGN, FURNISH AND INSTALL AN ENGINEERED HORIZONTAL LIFELINE SYSTEM AT THE CIVIC CENTER TO BE FUNDED FROM THE FRIENDS OF COLUMBUS ACCOUNT FOR THE CIVIC CENTER.

WHEREAS, an RFP was administered (RFP No. 18-0011) and four proposals were received; and,

WHEREAS, the proposal submitted by Evan Fall Protection met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, Council approval is also required because this purchase will be funded from the Friends of Columbus Account for the Civic Center.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract with Evan Fall Protection (Sanford, NC) to design, furnish and install an engineered horizontal lifeline system at the Civic Center that will be funded from the Friends of Columbus Account for the Civic Center. Funds are available in the FY18 Budget: Civic Center Fund – Civic Center Operations – Capital Expenditures over $5000; 0757-160-1000-CIVIC-7761.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM X”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXTENSION OF THE LONG DISTANCE TELEPHONE SERVICES CONTRACT WITH AT&T (ATLANTA, GA) FOR AN ADDITIONAL SIX-MONTH PERIOD.

WHEREAS, per Resolution No. 50-12, dated February 28, 2012, Council authorized a five-year contract with AT&T. The contract was due to expire on February 27, 2017; however, in accordance with Article 3-109 (Annual Contracts: Price Agreement and Service Contracts) of the Procurement Ordinance and at the request of the Information Technology Department, the contract was extended for one year, through February 27, 2018; Council approval is required for extensions beyond the one year period; and,

WHEREAS, Per Resolution No. 283-17, dated August 8, 2017, Council authorized an agreement with AT&T to upgrade the City’s current CCG PRI VoIP telephone system to a more modern SIP IPFLEX VoIP telephone system. The SIP system will allow phone services to be delivered via the internet instead of PRI lines. However, it will take approximately six (6) months until the system is fully implemented. Therefore, the contract extension is required to prevent the long distance services from going to a higher month-to-month rate before the SIP trunking is completed.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to extend the Long Distance Telephone Services contract with AT&T (Atlanta, GA) for an additional six-month period. Funds are budgeted each fiscal year for this ongoing expense: General Fund – Information Technology – Long Distance; 0101-210-1000-ISS-6628.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM Y”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) BACKHOE LOADER (CATERPILLAR MODEL 416F2 BAKCHOE LOADER), FROM YANCEY BROS. (FORTSON, GA), IN THE AMOUNT OF $69,626.00, BY COOPERATIVE PURCHASE VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #032515-CAT.

WHEREAS, the vehicle will be used by staff to excavate for new sidewalk, sidewalk repair, loading dump trucks with various types of materials, and supporting other departments and divisions. This unit is a replacement for Vehicle/Equipment No. 5748.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Backhoe Loader (Caterpillar Model 416F2 Backhoe Loader) from Yancey Bros. (Fortson, GA) in the amount of $69,626.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #032515-CAT. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Right-of-Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM Z”
A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FULL-SIZE 4x4 -TON CREW CAB 4-D00R (2018 FORD F150) FROM ALLAN VIGIL FORD (MORROW, GA) IN THE AMOUNT OF $30,296.00 VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, the vehicle was approved for the Sanitation Division in the FY18 Budget; and,

WHEREAS, the vehicle will be used by the Route Supervisor to check on trucks that are on-route, and it will be used to respond to citizens’ complaints. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Full-Size 4x4 -Ton Crew Cab 4-Door (2018 Ford F150), from Allan Vigil Ford (Morrow, GA) in the amount of $30,296.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: Integrated Waste Management Fund – Public Works – Solid Waste Collection – Light Trucks; 0207-260-3510-PSRV-7722.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2018 and adopted at said meeting by the affirmative vote of ______members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM AA”

A RESOLUTION

NO.


A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) CLUB CARS WITH CANOPY AND ACCESSORIES, AT A UNIT PRICE OF $9,221.20, FOR A TOTAL PRICE OF $18,442.40, FROM JERRY PATE TURF & IRRIGATION, INC. (PENSACOLA, FL), BY COOPERATIVE PURCHASING THROUGH U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE (GPA), PER CONTRACT NUMBER EV2024-02.

WHEREAS, the vehicles were approved by Council in 2017, but they were never purchased; and,

WHEREAS, the vehicles will be used by Parks and Recreation staff on sites to complete their work, such as picking up trash on sites during tournaments. These are replacement vehicles; and,

WHEREAS, U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing; and,

WHEREAS, RFP No. 12-JLH-011, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative RFP available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing; and,

WHEREAS, the contract will remain in effect through December 31, 2018. Any additional extensions shall coincide with contract extensions granted by U.S. Communities.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Club Cars with canopy and accessories, at a unit price of $9,221.20, for a total price of $18,442.40, from Jerry Pate Turf & Irrigation, Inc. (Pensacola, FL), by cooperative purchasing through U.S. Communities Governmental Purchasing Alliance (GPA), per contract number EV2024-02. Funds are budgeted in the FY18 Budget: General Fund – Parks and Recreation – Parks Services – Capital Expend-Over $5,000; 0101-270-2100-PSRV-7761.
_______________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM BB”
A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING THE PAYMENT TO ED’S PUBLIC SAFETY, INC., (STOCKBRIDGE, GA) IN THE AMOUNT OF $23,996.56 FOR THE PURCHASE OF ELEVEN (11) BALLISTIC VESTS WITH ACCESSORIES. THE PURCHASE WAS ACCOMPLISHED BY COOPERATIVE PURCHASE VIA FEDERAL GENERAL ADMINISTRATIVE SERVICES, SCHEDULE 84, CONTRACT # GS-07F-0249T.

WHEREAS, the vest provides life-saving protection against armor piercing projectiles, multiple mild steel-core projectiles and standard ball rounds. It is a certified Level III vest and defeats multiple rounds of steel-core rifle rounds. The vest is used by the Sheriff’s Special Response Team during high risk situations such as an active shooter; and,

WHEREAS, The Sheriff’s Office purchased the replacement ballistic vests due to the expiration, condition and liability of the old tactical ballistic vest system and the safety of the Special Response Team.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to make payment to Ed’s Public Safety, Inc., (Stockbridge, GA) in the amount of $23,996.56 for the purchase of eleven (11) ballistic vests with accessories. Funds are budgeted in the FY18 Budget: LOST/Public Safety – Sheriff – Public Safety/LOST – Capital Expenditure Over $5,000; 0102 – 550 – Sheriff - 9900 – LOST – 7761.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM CC”
A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING THE PAYMENT TO FQS/BEAR EQUIPMENT CO., (CHARLOTTE, NC) IN THE AMOUNT OF $10,995.00 FOR THE PURCHASE OF A FIRE SUPPRESSION SYSTEM FOR THE NEW TUB GRINDER UTILIZED BY PUBLIC WORKS.

WHEREAS, The Vermeer Tub Grinder, V#11578, was approved last year and purchased for Granite Bluff. However, the unit was purchased without a fire suppression system. It is recommended, due to the cost of the tub grinder, $643,397, and to ensure the safety of the operator that a fire suppression system of this nature be placed on the equipment. This fire suppression system will extinguish any fire that sparks within its boundaries; and,

WHEREAS, Vermeer, the manufacturer of the tub grinder recommended FQS/Bear Equipment Co to the Fleet Manager, since the vendor has provided fire suppression systems for Vermeer equipment in the past.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to payment to FQS/Bear Equipment Co., (Charlotte, NC) in the amount of $10,995.00 for the purchase of a fire suppression system for the new tub grinder utilized by Public Works. Funds are budgeted in FY18 Budget: Integrated Waste Management Fund – Public Works – Granite Bluff Inert Landfill – Auto Parts and Supplies; 0207 – 260 – 3540 – BLUF – 6721.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM DD”
A RESOLUTION

NO. ______

A RESOLUTION AUTHORIZING THE DECLARATION OF A 2015 HARLEY DAVIDSON MOTORCYCLE, V#17926, AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.

WHEREAS, the motorcycle, purchased with LOST funds, was involved and totaled in a vehicle accident in 2015. The MCSD was at fault and has settled with the City on the value of this motorcycle at $13,000; and,

WHEREAS, once declared surplus, the motorcycle will be disposed of by auction, conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, if deemed more feasible the item may be sold online through GovDeals, whichever method is most appropriate for the asset.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare a 2015 Harley Davidson Motorcycle, V#17926, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government. Revenue from the sale of the asset will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM EE”
A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING THE QUARTERLY PAYMENT TO THE GEORGIA DEPARTMENT OF LABOR FOR THE CONTRIBUTION TAX ADMINISTRATION ASSESSMENT FOR UNEMPLOYMENT COMPENSATION AND UNEMPLOYMENT COMPENSATION FEES AND IN THE AMOUNT OF $23,529.47.

WHEREAS, the quarterly payments are required by the State for unemployment compensation.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to make the quarterly payment to the Georgia Department of Labor for the contribution tax administration assessment for unemployment compensation and unemployment compensation fees and in the amount of $23,529.47. Funds are budgeted each fiscal year for this ongoing expense as follows: General Fund – Human Resources – Employee Benefits – Unemployment Compensation; 0101 – 220 – 2100 – BENE – 6250.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



February 14, 2018
February 28, 2018