Agenda Item # ___

Columbus Consolidated Government

Council Meeting


Agenda Report # ____

TO: Mayor and Council

SUBJECT: Girls Inc.

INITIATED BY: Columbus Office of Crime Prevention

Recommendation: Approval is requested to enter into a one-year contract with Girls Inc. to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $40,000.00 to the Girls Inc. program to run a Career and College Prep program that will work with young women in grades 1-11.

Analysis: This program will help young women achieve their goals of academic success and college prep.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the Mayor and City Manager to enter a one year contract with Girls Inc. of Columbus to provide funding for the Career and College Prep program.


NO. _____


WHEREAS, the Girls Inc. of Columbus has the College and Career Prep program to impact the lives of young women and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $40,000.00 to the Girls Inc. of Columbus.


The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with the Girls Inc. of Columbus for $40,000.00 for funding the College and Career Prep program. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.

Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.

__________________________________ ______________________________________


Local Assistance Grant Agreement

Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Girls Inc.

Grant Amount: $40,000.00

Budget: Personnel – $19,500.00
Supplies - $15,500.00
Travel, printing
Marketing and mail - $5,000.00
Total - $40,000.00

Program Contact Information

Name: Dorothy Hyatt Title: CEO

Address: P.O. Box 3096 , Columbus, GA 31903

Phone #: 706-683-0809

Project Description:

The project will work with girls in grades 1-11 during the week 4-6:30pm and during the summer 10am to 4:30 pm. The project will consist of three components.

    1) LTS Stride academy – a rigorous online educational curriculum
    2) Readiness and Prep Program – this program will educate children and their parents the importance of grades, ACT and SAT as well as utilize the “My Life Plan” to encourage the participants to dream big as they plan their college career.
    3) Economic Literacy – This part of the program will educate participants on the importance of financial awareness and independence.

The target group will be at risk 250 females from schools on the failing list.

I, Dorothy Hyatt the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:
      1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Girls Inc. of Columbus the Grant Recipient.
      2. The subject matter of this Agreement is primarily the provision of services in the form of a tutoring and mentoring program.
      3. When reimbursement is sought, the name of the person providing the service shall be provided along with the type of service provided. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

      4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the names, telephone numbers and email addresses for the advisory committee members in each county and a copy of the minutes, signed by the chairman and the secretary, for each of their meetings; (b) the name of the chairman and the secretary of the advisory committee; (d) the times and dates that the Grant programs are available – essentially a schedule of services; (e) the number of participants in the program and schools they attend; (f) Description of the process used to identify individuals for which services will be provided; (h) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.

      5. All persons utilized by Grant Recipient who are to have contact with juvenile participants must undergo federal criminal background checks prior to the contact. Grant Recipient shall provide a list of the names of any persons, whether paid or unpaid, who are to have contact with any program participants and shall provide the results of the criminal background checks to the Agency prior to any contact with program participants.
      6. Grant Recipient shall provide to Agency a list of all Program participants. The parent or guardian of each participant as well as the participant shall sign an acknowledgement that any complaints about the Grant Recipient should be made to “Seth Brown, Director of Office of Crime Prevention, P.O. Box 1340, Columbus, Georgia 31902-1340. The signed acknowledgement shall be submitted to the Agency.
      7. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.
      8. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The monthly report shall provide statistical data that supports the projects goals of reducing school drop-outs, juvenile delinquency and crime rates among juveniles.
      9. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.
      10. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the Georgia Criminal Justice Coordinating Council determines the funds have been misused.
      11. Monthly report must be submitted to Seth Brown electronically by the 10th day of the month. Once the report is approved it will be submitted to the Office of Crime Prevention Board for evaluation.

      12. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
      13. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the Criminal Justice Coordinating Council, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
      14. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
      15. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

      16. All services must be provided by properly certified or licensed personal.
      17. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.

      Signature of City Manager, Isaiah Hugley Date

      Approved as to form by City Attorney Date

      Signature of Grant Recipient Representative, Date