MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
APRIL 26, 2016

The regular monthly Worksession of the Council of Columbus, Georgia was called to order at 5:32 P.M., Tuesday, April 26, 2016, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors Gary R. Allen, Tom B. Buck III, Berry H. Henderson, Bruce Huff, Judy W. Thomas and Evelyn Woodson. City Manager Isaiah Hugley, City Attorney Clifton Fay and Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Glenn Davis took his seat at the Council table at 9:05 a.m. Mayor Pro Tem Evelyn Turner Pugh and Councilor Jerry Barnes took their seat at the Council table at 9:15 a.m.
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ABSENT: Councilors Mike Baker was absent, but was excused upon the adoption of Resolution Number 136-16.
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INVOCATION: Led by Reverend Adrian Chester – Pastor of Greater Beallwood Baptist Church.
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PLEDGE OF ALLEGIANCE: Led by Puddle Jumpers Daycare Center.
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MAYOR’S AGENDA

Mayor Tomlinson gave a power-point presentation, as outlined below highlighting her proposed FY-17 budget.

Required by the Charter

Provisions  Sec. 4-201  Submit to Council the recommended annual operating and capital budget  Sec. 7-401  Budget Message from Mayor  Explanation of General Fiscal Policies  Explanation of Major Fiscal Changes Recommended  General Summary of Budgets and Other Info

Sec. 7-401 (cont.)  Estimate of Unencumbered Fund Balance  Estimate of Cash Revenues  Proposed Expenditures by Dept, Office, Commission, Agency  Performance Data for Depts, Offices, etc.  Other Information for Council  Recommended Budget Must Be BALANCED

Recognized by Georgia Law

OCGA 36-81-4(c) – Elected chief executive of the local government may exercise an “initial budgetary policy-making” function in the form of an executive recommended budget.

Budget Assumptions

 First Time in 16 Years We Use NO Reserve Funds to Balance Budget  Replenish Our General Fund Reserve to 60-days  Provides for a 2% COLA  Maintains 70% Healthcare Subsidy  Adopts New Pension Longevity Chart  Reforms Police Pay to Increase Recruitment and Retention

Adjusts User Fees and Fines  Funds 33 New Garbage Trucks  Funds Aquatic Center at $1.2 million

Basic Budget Facts

$269,973,787 MILLION • 1.6% INCREASE OVER OUR FY16 ADOPTED BUDGET • TSPLOST/METRA • DEBT SERVICE ON FIRE CAPITAL LEASES • PROPOSED FEE REVENUE • 1.75% INCREASE IN DIGEST • $68.6 MILLION IN LOST AND OLOST • RESERVE DAY VALUE OF $418,632

Replenishing General Fund Reserve

 FY2015 – 56-days Reserve  Resolution No. 224-11 and Best Practices Requires 60-days  Due to Major Reforms:  FY2016 – 60.21 Days Reserve  FY2017 General Fund Budget is .14% Less This Year  FY2017 – 60.29 Days Reserve

Employee Cost of Living Adjustment

Fiscal Year CCG Pay Increases Employment Cost Index (ECI) Consumer Price Index CPI

2012 .5%

2013 2.05%

2013 .5%

2014

2014

2015

2016

Fiscal Year CCG Pay Increases

Employment Cost Index (ECI)

Consumer Price Index (CPI)

2012 .5% 1.1% 2.1% 2013 2.0% 2013 .5% 1.1% 1.6% 2014 2.0% 2014 .5% 1.6% 1.7% 2015 .5% 1.8% -0.2%

2016 .5%

No data available for 2016

0.7%

Total 6.5%* 5.6% 5.9%

*FY2013 and FY2014 include 2% pay adjustments to help fund Pension Reform.

Employee Healthcare Subsidy

Health and Wellness Center – reduced cost to employees  $5.5 million in reduced medical and pharmacy claims from FY2014-FY2015  $1.8 million saved in claims cost due to removal of Muscogee Manor claims  $1.1 million saved due to Spousal Surcharge  $1.6 million saved for 10 highest claimants  22% reduction in Emergency Room visits  23% reduction in Office visits  Maintained a 70% healthcare subsidy

Employee Healthcare Subsidy (cont.)

$20,857,523

$23,917,467

$18,384,708

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

$30,000,000

Annual Medical and Rx Claims Calendar Year (CY) 2013-2015

2013 2014 2015

Employee Healthcare Subsidy (cont.)

 FY2016 Underfunded by $2.19 million  Our Benefits Manager has proposed:  Streamlining our multi-faceted plans – Silver Plan and Gold Plan  Open HWC to all employees  Capitalize on our successes  Utilize better predictive tools  Maintain 70/30 subsidy split  23% increase in expected healthcare cost for FY2017  2% COLA will cover increases for single coverage at every pay grade

Maintenance of Employee Pension Plan

 Instituted Pension Reform in 2012 for FY2013  Has saved us $9.8 million so far  Estimated to save us $39.1 million over 10 years  General Government Employee Pension Plan is funded at 94.3% versus 72.9% in 2012  Public Safety Employee Pension Plan is funded at 83% versus 71.9% in 2012  Adopted new Longevity Table - $2.1 million extra in pension subsidy  But, $18.1 million contribution is $3.5 million less than our contribution in FY2016

Police Pay Reform

 FY2016 Retention and Longevity Reform  Re-appropriated Gap Time and Overtime - $531,050  Funded bonuses from $1,000 - $1,500; 3-30 years  FY2017 Recruitment and Retention Reform  Move all CPD officers from Steps A and B to Step C  Officers with degrees will be moved to Step D  Use salary savings from 16 funded but unfilled positions - $649,920  Use FY2016 salary savings to fund $1,200 bonus for all CPD officers by June 30, 2016 at a cost of $514,800  Institute $2,400 one-time bonus for POST trained hires - $30,000/yr  Institute $1,200 one-time bonus for Honorably Discharged military personnel - $15,000/yr

Funding New Garbage Trucks

 Extraordinary level of service  Delayed adjustment of fee for Integrated Waste Fund  No capital or landfill investment  $2 per month increase  $17 per month fee  Fund 33 new garbage trucks  Annual 7-year lease of $1.3 million  Reassess savings and needs next year

Funding the Aquatic Center

JAMES WORSLEY DEPARTMENT DIRECTOR

Asst. AC Manager Program Supervisor ($39,163)

Asst. AC Manager Facility Supervisor ($39,163)

Aquatic Center Manager ($64,174)

Columbus Aquatics Commission

Funding for Aquatic Center (cont.)

 $1.2 million to fund 89 hours  $416,000 differential  $100,000 increased revenue  $15,000 savings in organizational cost  $299,448 in enhanced revenues spread across P&R programs and services:  $200,000 increased after-school fees $4 per child/week not $6  $24,000 increased tennis fees at Cooper Creek – CORTA agrees  $50,000 increased user fees on all non-paying athletic groups ($10 per player/per season)  $5,448 increased marina fees  $20,000 increased outdoor pavilion rental fees

Funding for Aquatic Center (cont.)

 Why not cut Parks and Rec to get savings?  Parks and Rec has lost 166 positions in the last 10 years  Shortened hours of part-time employees  Programs and Centers are constantly re-tooled throughout the year  Recreation Centers have been closed  Outdoor Pool hours reduced  Britt David Art Studio hours reduced  Closed 8 After-school programs sites  Closed Tillis pool, etc.

Third-Party Affiliate Appropriations

Discretionary Third-Party Appropriations

FY11 FY12 FY13 FY14 FY15 FY16 FY17

Health Department Services 813,475 813,475 813,475 650,780 502,012 502,012 502,012

DFACS 90,000 90,000 80,000 62,400 48,135 41,500 41,500

Keep Columbus Beautiful 80,784 72,706 72,706 64,628 49,854 -

New Horizons 234,823 234,823 234,823 187,858 144,932 144,932 144,932

Uptown Columbus 81,000 72,900 72,900 58,320 44,988 44,988 25,000

Literary Alliance 16,200 14,580 18,822 - - -

Naval Museum Subsidy 300,000 250,000 200,000 175,000 135,000 -

TOTAL 1,616,282 1,548,484 1,492,726 1,198,986 924,921 733,432 713,444

Budget Deliberation Process

 Thank you to City Manager, Deputy City Managers, Finance Department, Department Heads, Elected Officials and Agencies who participated in putting together this FY2017 Recommended Budget  Now, Council’s hard work begins  Council adopts the actual budget  Six weeks of meetings and review will culminate in Council’s FY2017 Budget

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CITY MANAGER’S AGENDA:

At the request of City Manager Hugley, the following two resolutions were called up as the next order of business.

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: ________________________________________________________

A Resolution (115-16) – Approving the appointment of John Hudgison as Director of Inspections and Codes.

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A Resolution (116-16) – Approving the appointment of Angelica Alexander as Director of Finance.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING THREE ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING: _________________________________

An Ordinance (16-8) – Amending Chapter 4 of the Columbus Code by adding a new Article creating the Columbus Aquatics Commission; and for other purposes.

An Ordinance (16-9) – Amending the budgets for the Fiscal Year 2016 beginning July 1, 2015 and ending June 30, 2016, for certain funds of the Consolidated Government of Columbus, Georgia, appropriating amounts shown in each fund for various activities, and for other purposes. (Budget Review Committee)



An Ordinance (16-10) – amending Article 6 of Chapter 8 of the Columbus Code to allow liens to attach for costs of repairing and boarding of property; and for other purposes. (Mayor Pro-Tem Pugh)

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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND AMENDED BY THE COUNCIL AND THEN ADOPTED: __________________________________

An Ordinance (16-11) – An ordinance providing for the demolition of various structures located at:

(1) 510 3rd Ave (Bianca Tarver & Sheila Lebron, Owners)

(2) 2813 Colorado Street (Milton Cannon & Lawson O’Neal, Owners)

(3) 2801 Colorado Street (Ingrid & Vince Owens, Owners)

(4) 2805, 2807 & 2811 Colorado Street (Rozell Crawford, Owner)

(5) 5617 Lorenzo Road (Matthew A. Aldridge, Owner)

(6) 1202 Calvin Avenue (Jose Collazo Yamill & Alma Josephine Chapman, Owners)

(7) 1412 Rhodes Street (Charlie L. Davis (deceased), Owner)

(8) 413 Bernard Drive (Abdulloev Firus, Owner)

(9) 7 Cantrell Drive (Edith E. Bloodworth, Owner)

(10) 1813 Penn Avenue (Perry Tindall, Owner)

(11) 2445 Howe Avenue (SE40 W&L, LLC, Owner)

(12) 4201 Meritas Drive (Donald Walley, Owner)

(13) 1245 Dogwood Avenue (James L. Carter, Jr. & Josie A. & Anthony B. Carter, Owners)

(14) 2206 Marion Street (Thomas & Annie Strum, Estate of C/O James Strum, Owners)

in the total amount of $116,045.13 for demolition services.

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THE FOLLOWING THREE RESOLUTIONS WERE SUBMITTED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:___________

A Resolution (117-16) – Resolution of Intent to enter into an amendment to an intergovernmental contract to provide additional security for the payment of the Hospital Authority of Columbus’ proposed Revenue Anticipation Certificates, Series 2016; and for other purposes. (Mayor Pro-Tem Pugh)

A Resolution (118-16) – Commending and congratulating the Black Nurses that graduated from Columbus Medical Center Nursing School during National Nursing Month. (Councilor Barnes)

A Resolution (119-16) – A substitute Resolution related to the 457 Deferred Compensation Plan designating new Finance Director, Angelica Alexander, as a signatory. (Mayor Pro-Tem Pugh)
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PUBLIC AGENDA;

MS. DANA HENDRIX, REPRESENTING D. RAE ENTERPRISES, RE: BUILDING TAXES:________________________________________________

Ms. Dana Hendrix, representing D. Rae Enterprise, who requested to be listed on tonight’s agenda to address the Council regarding some building taxes, did not respond when given the opportunity to address the Council.

ATTORNEY RAYMOND TILLERY, REPRESENTING MARIAN HOOD, RE: DENIAL OF PROPERTY DAMAGE CLAIM AND REQUESTING THE REPAIR OF CITY PROPERTY: ___________________

Attorney Raymond Tillery, representing Marian Hood, who requested to be listed on tonight’s agenda to address the Council regarding the denial of property damage claim and requesting the repair of City property cancelled his scheduled appearance before the Council on tonight.

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MR. RANDY ROBERTSON, REPRESENTING FRATERNAL ORDER OF POLICE, RE: RECRUITMENT AND RETENTION OF PUBLIC SAFETY EMPLOYEES: ____________________________________________

Mr. Randy Robertson, representing Fraternal Order of Police, came forward and said recently some articles were read and a proposal was made to address the recruitment and retention of public safety officers at the Columbus Police Department. He said we have had several members to approach us about the plan
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CITY MANAGER'S AGENDA:

THE FOLLOWING RESOLUTIONS WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: ________________________________________________________

A Resolution (120-16) – Authorizing the approval to enter into a supplemental agreement with the Georgia Department of Transportation to adjust the budget for the Transportation Improvement Act Project that will provide necessary funding for engineering consulting services. There will not be any annual fiscal impact to the city for this action and the total amount of $20 million in TIA funds for this project has not changed.

A Resolution (121-16) Authorizing the approval to sign a new Child Care Provider Agreement with the Division of Family and Children Services that operates the Georgia Child Care and Parent Services Program (GACAPS Program) which is designed to provide eligible children with child care subsidies who attends camps and after school programs at least once a week.

A Resolution (122-16) Authorizing the approval to enter into an agreement with the Norfolk Southern Railway Company to conduct preliminary engineering for the construction of an overhead bridge at Buena Vista Road and Ace Way, at a cost not to exceed $23,032.

A Resolution (123-16) Authorizing the approval to allow Marathon Petroleum Company to transfer all of its rights, duties and obligations to MPLX Terminals LLC which are required in the lease agreement with the City of Columbus. The City assumed this lease in 1996 as part of the Rails to Trails program. The City is not responsible for any maintenance, expenses, or liabilities with this lease agreement and will receive $15 per year for this right of way lease agreement. The gasoline pipeline starts around 5030 Miller Road (Marathon Petroleum) and crosses the Fall Line Trace at Miller Road.

A Resolution (124-16) Authorizing the approval to proceed with executing and funding the pre-construction requirements for Road Improvement, Safety, and Alternative Transportation Projects totaling $6,650,000 funded through the Other Local Option Sales Tax (OLOST), Special Purpose Local Option Sales Tax (SPLOST), Transportation Special Purpose Local Option Sales Tax (TSPLOST) Discretionary Funds and State of Georgia, Department of Transportation Local Maintenance and Improvement Grants (LMIG) to include right of way acquisition, permanent and temporary construction easements, utility relocation, environmental mitigation and other necessary agreements to prepare projects for construction and to provide local match support to a grant submission led by The Community Foundation of the Chattahoochee Valley, Inc. (CFCV) with already funded projects in the amount of $3,000,000.
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THE FOLLOWING ELEVEN PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:______ ______________________

A Resolution (125-16) Authorizing the execution of Change Order 1 with Robinson Paving Company (Columbus, GA) in the amount of $540,202.63 for Phase II of the Moon Road Widening Project.

Per Resolution No. 289-13, Council authorized the widening of Moon Road from Whittlesey Boulevard to Wilbur Drive. The primary need for Change Order 1 is for additional work due to the installation of a new 12” water main service on Moon Road and sewer utility relocations due to installation of the new water service. The work includes sanitary manhole, grading complete, water mains, gate valves and tapping sleeves, fire hydrant and fire hydrant relocation, and hydra-stop.

A Resolution (126-16) – Authorize the purchase of two (2) Harley-Davidson “Road King” Police Motorcycles, from Chattahoochee Harley-Davidson, Inc., (Columbus, GA) in the amount of $23,650.00 per unit, for a total cost of $47,300.00.

Chattahoochee Harley-Davidson, Inc. was the awarded vendor, for RFB No. 16-0006, to provide four (4) motorcycles per Resolution No. 290-15. Per the bid, the unit price of $23,650.00 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016). The last date to place an order at this price is May 31, 2016. The vendor has agreed to provide the additional units at the stated price.

The motorcycles will be used by police officers and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

A Resolution (127-16) – Authorizing the purchase of five (5) 2016/Chevrolet Impala/Sedan Limited, from Hardy Chevrolet (Dallas, GA), at a unit price of $18,377.00, for the total cost of $91,885.00, via Georgia State Contract #99999-SPD-ES40199373-0005. These vehicles will be used by the Columbus Police Department as administrative vehicles and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.


A Resolution (128-16) – Authorizing the approval of a payment to the Georgia Department of Natural Resources for state mandated solid waste disposal fees in the amount of $52,103.06. The fee is based on the total amount of solid wasted disposed in a year. A total of 70,888.52 tons of solid waste was disposed, at Pine Grove Landfill, between January 1, 2015 and December 31, 2015.

A Resolution (129-16) – Authorizing the approval of Amendment Two of the contract for the Upgrade of the City’s 800 MHz Radio System and Maintenance Contract, with Motorola Solutions, in the amount of $939,381.30. The additional cost for Amendment Two will be paid annually over a 9-year period beginning in FY17, in the amount of $104,375.70. Amendment Two is required to add the maintenance of the City’s siren system to the contract which is also connected to the City’s 800 MHz system.

A Resolution (130-16) – Authorizing the approval to declare the vehicles and equipment shown on the attached lists as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally, approval is requested to declare any items as surplus, which may be added to the list prior to the auction(s). The equipment has either been replaced or placed out of service due to excess maintenance cost.

A Resolution (131-16) – Authorizing approval of the execution of an annual maintenance contract for security locking systems with AdaptToSolve, Inc. (LaGrange, GA). The Muscogee County Prison has budgeted $25,000.00 for security locking system maintenance service. The Muscogee County Prison will utilize this maintenance contract for inspection, repair, replacement, and update of locking devices, control mechanisms and security doors at the Prison. The term of the contract shall be for three years, with the option to renew for two additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

A Resolution (132-16) – Authorizing the approval to amend Resolution #107-12 (approved April 10, 2012) to change the name of the awarded vendor from Harris Computer (Statesboro, GA) to Tailored Business Systems, Inc. (Atlanta, GA), to continue providing Personal Property & Residential Mail/Processing for Tax Assessors Office. Effective April 6, 2016, Harris Computers had its name changed to Tailored Business Systems, Inc. The services provided will remain the same as contracted. The contract was awarded on April 16, 2012 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the final renewal period.
A Resolution (133-16) – Authorizing the approval to amend Resolution #205-13 (approved June 11, 2013) to change the name of the awarded vendor from John Deere Landscapes (Cleveland, OH) to SiteOne Landscape Supply (Cleveland, OH), to continue providing Agricultural Chemicals.

Effective October 19, 2015, John Deere Landscapes had its name changed to SiteOne Landscape Supply. The services provided will remain the same as contracted.

The contract was awarded on June 11, 2013 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the second renewal period.

A Resolution (134-16) – Authorizing the approval to purchase of one hundred (100) MAXSUR/Shield/IV Body Worn Camera, from MAXSUR, LLC, (Liberty Hill, TX) in the amount of $299.98 per unit, for a total cost of $29,998.00. MAXSUR, LLC was the awarded vendor, for RFB No. 15-0028, to provide fifty body worn cameras to the Police Department. Per the bid, the unit price of $299.98 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016). The vendor has agreed to provide the additional units at the stated bid price.

The body worn cameras will be used by police officers and will be purchased utilizing FY16 Fuel Savings. This is new equipment.

A Resolution (135-16) – Authorizing the approval to negotiate a contract with Care ATC to provide medical care services to employees, pre-65 retirees, and dependents at the City’s Health and Wellness Center.

The Contractor shall provide, but not be limited to, the following:


The contract term shall be for an initial two-year term, with the option to renew for three additional one-year renewal terms. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.


TRANSPORTATION UPDATE:

Local Transportation Projects

Deputy City Manager Hodge went into details in outlining the following local transportation projects that are currently underway as outlined, which includes

FY2016 PROJECTS

Future Projects Under Consideration

After the conclusion of her presentation, Deputy City Manager Hodge then responded to questions of members of the Council.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED AS INFORMATION TO THE MAYOR & COUNCIL BY CLERK OF COUNCIL WASHINGTON: ___________________________________________________

(1) Biographical sketch of Libby Smith, Councilor Thomas’ nominee for the Historical and Architectural Review Board. (2) Financial Statements of the Columbus Regional Healthcare System, Inc. for FY14 & FY15.

(3) Application of Rebecca Zajac to temporarily close the 1000 block of Broadway, on Wednesday, April 27, 2016, from 6:00 p.m. to 10:00 p.m., in connection with the Prince Tribute Concert.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND
EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED
BY THE COUNCIL: ________________________________________________

A Resolution (136-16) – Excusing Council Allen from the April 26, 2016 Council
Meeting.

Councilor Woodson moved the adoption of the resolution. Seconded by Councilor
Allen and carried unanimously by those eight members of Council present at the time, with
Councilor Allen absent from the meeting and Councilor Buck being absent for the vote.

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CIVIC CENTER ADVISORY BOARD:

Clerk of Council Washington submitted a letter from Mr. Richie Grantham, resigning
from his seat on the Civic Center Advisory Board. Councilor Thomas moved the letter be
received with regrets and thanks for this service. Seconded by Councilor Huff and carried
unanimously by those seven members of Council present at the time, with
Councilor Allen being absent from the meeting and Councilor Buck being absent for the
vote.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL: ____________________________ ___________

Columbus Board of Health, February 24, 2016.
Board of Historical and Architectural Review, March 14, 2016.
Board of Tax Assessors, 13-14 & 14-16.
Board of Water Commissioners, February 8 & March 14, 2016.
Columbus Iron Works Convention & Trade Center Authority, February 25, 2016.
Pension Fund, Employees’ Board of Trustees, October 14 & November 18, 2015.
Recreation Advisory Board, March 30, 2016.
Tree Board, December 9, 2015.

Councilor Henderson made a motion that the minutes be received. Seconded by
Councilor Woodson and carried unanimously by those seven members of Council present
at the time, with Councilor Allen being absent from the meeting and Councilor Buck being
absent for the vote.

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BOARD APPOINTMENTS:

BOARD OF FAMILY & CHILDREN SERVICES:

Clerk of Council Washington pointed out that the term of office of Dr. Deepali S. Agarwal on the Board of Family & Children Services will expire on June 30, 2016 and that she is eligible to succeed herself for another term of office and would like to serve again. Councilor Barnes then nominated her for another term of office. She further pointed out that Ms. Mattie K. Wright has resigned therefore, the Council will need to nominate someone else to fill this unexpired term of office.

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CIVIC CENTER ADVISORY BOARD:

Clerk of Council Washington pointed out that Mr. Walter Lewis, Sr., who represents Council District One is not eligible to succeed himself for another term of office and that Councilor Barnes is working on a nominee for someone to serve.

She also pointed out that Mr. Jim Irwin, who represents Council District 7 is not eligible to succeed himself for another term of office as well and that Councilor Woodson is working on a nominee for someone to serve.
Clerk of Council Washington pointed out that Mr. Richie Grantham, who represents Council District Nine has also resigned and Councilor Thomas is working on a replacement for this seat as well.

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COLUMBUS GOLF COURSE AUTHORITY:

Clerk of Council Washington pointed out that the terms of office of Mr. Sam Warren, Ms. Rhudine Nelson and Mr. Carl Williams will expire on June 30, 2016. She further pointed out that Mr. Warren is eligible to succeed himself for another term of office. Councilor Thomas then nominated him for another term office.

She further pointed out that Ms. Rhudine Nelson and Mr. Carl Williams are not eligible to succeed themselves. Councilor Davis nominated Mr. Ricky Wright for Rhudine Nelson’s seat and Councilor Huff then nominated Judge John Allen for Mr. Carl Williams seat.

Clerk of Council Washington also pointed out that Ms. Nelson was the only female serving on this board.

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COMMISSION ON INTERNATIONAL RELATIONS AND CULTURAL LIAISON ENCOUNTERS (C.I.R.C.L.E.):_____ ________

Clerk of Council Washington pointed out that the seat of Mr. Pedro Diaz-Agosto
has be declared vacant and that Councilor Barnes has nominated Mr. Paul Hernandez
and that he may now be confirmed. Councilor Woodson so moved. Seconded by
Councilor Barnes and carried unanimously by those seven members of Council present
at the time, with Councilor Allen being absent for the meeting and Councilor Buck being
absent for the vote.

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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington pointed out that Mr. Jack Hayes’s term of office on the Community Development Advisory Council has expired and that he is not eligible to succeed himself and that Councilor Davis is working on a replacement for this Council District 2 appointment.

She also pointed out that the term of office of Mr. Zaki Shahid, who represents Council District Eight and Mr. Colin Martin, who represents Council District 9 have expired and that they are both eligible to succeed themselves for another term of office; however, they do not wish to serve again.

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DEFERRED COMPENSATION BOARD:

Clerk of Council Washington pointed out that the Council will need to nominate someone for this new position on the newly created Deferred Compensation Board and that his individual must be a plan expert in this particular area.

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HISTORIC & ARCHITECTURAL REVIEW BOARD:

Clerk of Council Washington pointed out that Ms. Rebecca Antrobius has resigned her seat as the Historic District Resident appointee.

Councilor Thomas then nominated Ms. Libby Smith to succeed Ms. Antrobius. Clerk of Council Washington said she will bring this back at our next meeting for confirmation.

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RECREATION ADVISORY BOARD:

Clerk of Council Washington pointed out that Ms. Tracy Belt has resigned from her seat on the Recreation Advisory Board and that Councilor Woodson is working on a replacement for someone to succeed her.

She also pointed out that Mr. Hayden Barnes has been nominated to succeed Ms. Jennifer Collins and that he may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present at the time, with Councilor Allen being absent from the meeting and Councilor Buck being absent for the vote.
EXECUTIVE SESSION:

Regarding an earlier request of City Attorney Fay, Councilor Henderson made a motion to allow the Council to go into an executive session to discuss a litigation matter. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilors Buck and Huff being absent for this vote and Councilor Allen being absent for the meeting.

At 8:50 p.m. the Council adjourned its regular meeting to allow the Council to go into an executive session to discuss a litigation matter.

At 9:25 p.m. the meeting was called back to order, at which time Mayor Tomlinson pointed out that the Council had met in an executive session to discuss a litigation matter, but there were no votes taken.

The Mayor then entertained a motion for adjournment, which was made by Councilor Henderson and seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those eight members of Council present at the time, with Councilor Buck being absent for the vote and Councilor Allen being absent for the meeting.

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With there being no other business to come before Council, Mayor Tomlinson declared the meeting was adjourned at 9:26 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia