Agenda Item # ___




Columbus Consolidated Government

Council Meeting

6/23/2015

Agenda Report # ____


TO: Mayor and Council

SUBJECT: Big Brothers Big Sisters

INITIATED BY: Columbus Office of Crime Prevention


Recommendation: Approval is requested to enter into a one-year contract with Big Brothers Big Sisters to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $20,000.00 to Big Brothers Big Sisters effort to mentor juveniles from ages 6-14 in elementary schools and middle schools to reduce the truancy rate, drug usage, pregnancy and delinquency among juveniles within Muscogee County.

Analysis: Funds will be used to pay for quality programming as well as mentoring for juveniles.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to enter into a one-year contract with Big Brothers Big Sisters to provide funding for mentoring and quality programming for elementary and middle school children.









A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH BIG BROTHERS BIG SISTERS FOR $20,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF BIG BROTHERS BIG SISTERS.

WHEREAS, Big Brothers Big Sisters has the Big Brothers Big Sisters Program to impact the lives of juveniles to reduce the rate of truancy, drug usage, pregnancy and delinquency and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $20,000.00 to the Big Brother Big Sisters Program.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with Big Brothers Big Sisters for $20,000.00 for funding the Big Brothers Big Sisters Program. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.



Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.



__________________________________ ______________________________________
TINY B. WASHINGTON TERESA PIKE TOMLINSON
CLERK MAYOR

4
Local Assistance Grant Agreement



Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Big Brothers – Big Sisters

Amount: $20,000.00

Budget: Personnel – $20,000.00
Total - $20,000.00

Program Contact Information

Name: Beatrice Blue Title: Director

Address: 1661 13th Street Suite B

Phone #: 706-327-3760

Project Description

The Big Brother – Big Sisters program is there to provide youth facing adversity with strong enduring, professionally supported one-to-one relationships that change their lives for the better, forever. They do this through positive mentoring that improves self confidence, academics and improved family relations. Children involved in BBBS consistently demonstrate 92.6% abstinence from juvenile crime, 72% improvement in school attitude and a 70% improvement in academics.

Long term goals are as follows:

    1) Create high quality, lasting mentoring relationships for youth facing adversity.
    2) Reduce juvenile delinquency and youth engagement in risky behaviors.
    3) Promote higher educational aspirations.
    4) Improve scholastic competency in matched youth.




I, Beatrice Blue the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:
      1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Big Brothers Big Sister as the Grant Recipient.
      2. The subject matter of this Agreement is primarily the provision of services in the form of individualized after school programming through mentoring.
      3. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

      4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the name of the chairman and the secretary of the advisory committee; (b) the times and dates that the Grant programs are available – essentially a schedule of services; (c) the number of participants in the program; (d) Description of the process used to identify individuals for which services will be provided; (e) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.
      5. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.

      6. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The report shall provide statistical data that supports the projects goals of reducing the recidivism rates of the participants within the program.

      7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.

        8. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the CCG determines the funds have been misused.
        9. Monthly report must be submitted to Seth Brown electronically by the 10th day of the month. Once the report is approved it will be submitted to the Office of Crime Prevention Board for evaluation.

        10. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
        11. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the CCG, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
        12. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
        13. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

        14. All services must be provided by properly certified or licensed personal.
        15. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.








        ________________________________________________________________________
        Signature of City Manager, Isaiah Hugley Date


        ________________________________________________________________________
        Approved as to form by City Attorney Date

        ________________________________________________________________________
        Signature of Director of Finance, Pam Hodge Date

        ________________________________________________________________________
        Signature of Grant Recipient Representative, Marquitta Williams Date