Agenda Item # 7
Columbus Consolidated Government
Council Meeting

July 11, 2017

Agenda Report # 7

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) ASSESSMENT CENTER FOR PROMOTIONAL TESTING FOR THE POLICE DEPARTMENT

It is requested that Council approve an agreement with The University of Georgia to provide an assessment center for promotional testing services for the Police Department for a period of one year. In FY18, the Police Department is anticipating promotional testing for the rank of Sergeant, in the amount of $22,132.00. Approval is also requested to cover payments for any additional or makeup assessment centers per the agreement.

The University of Georgia has provided this service to the City since 1983. The Chief of Police at that time, Jim Wetherington, met with the Council, Mayor and City Attorney at a retreat in Callaway Gardens and a plan for an assessment center was developed. The Police Department has used the same Assessment Center plan and UGA has provided this service since that time, with the exception of one interruption. In 1999, the Police Department ran into a problem with adverse impact (4/5 Rule) and the University of Georgia was unable to provide this service based on possible discrimination. The Police Department then used the contracted services of Morris & McDaniel for an Assessment cycle. Morris & McDaniel had given notice that contract renewal would cost $65,000, which when compared to UGA's $40,000 cost, was not cost effective to renew the contract. The Police Chief, City Council and City Attorney met and modified the process, which enabled UGA to provide the services again. The Police Chief, Dozier, decided to bring UGA back to conduct promotional testing. The University of Georgia is the only state agency that is academically based and specializes in providing services to municipal and local governments in the state.

Funds are budgeted in the FY18 Budget as follows: Police – Promotional Exam Board; 0101-400-1000-POLC-6356, for the cost of promotional testing this fiscal year, as well as, any additional or make up assessment centers per the agreement.

* * * * * * * *

(B) MOTOROLA RADIOS AND ACCESSORIES (ANNUAL CONTRACT) - COOPERATIVE PURCHASE: GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of 800 MHZ radios and accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the estimated annual contract value of $176,804.29 (based on the City’s average annual usage). The purchases will be made via Georgia Statewide Contract, SWC980-2800008, through June 30, 2018, and any additional contract renewals awarded by the State.

The prices include discounts of 5% up to 28% on radios and accessories. Various City departments will purchase the radios and accessories on an “as needed basis”.

Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded the contract to provide the City’s 800 MHZ Radio Communication System. Therefore, to remain compliant with the system, the City has continued to purchase additional radios and accessories from Motorola.

Funds are budgeted each fiscal year for this ongoing expense: Various Departments, Communication Equipment.

* * * * * * * *

(C) CARBON DIOXIDE FOR COLUMBUS AQUATIC CENTER (ANNUAL CONTRACT) - RFB NO. 17-0040

It is requested that Council approve the annual contract for purchasing carbon dioxide in liquid bulk, to include the rental of tanks, from Airgas National Carbonation (Charlotte, NC) for the estimated annual contract value of $7,380.00. The carbon dioxide will be provided on an “as needed” basis for use at the Columbus Aquatic Center.

The initial contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Two (2) bids were received on May 31, 2017. This bid has been advertised, opened and reviewed. The bidders were:

Sidney Lee Welding Supply
(Hampton, GA)
Airgas National Carbonation
(Charlotte, NC)
Delivery within 5 Days (Y/N)
Y
Y
Available for Emergency Deliveries (Y/N)
Y
Y

Carbon Dioxide Liquid
(15,000 Pounds)
$ 0.40/ pound
$ 6,000.00
$ 0.34/ pound
$ 5,100.00
Annual Lease (Two Tanks)
$ 125.00 monthly
$ 1,500.00
$ 190.00 monthly
$ 2,280.00
Total Cost
$ 7,500.00
$ 7,380.00

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Parks & Recreation – Aquatics – AQUT – Operating Materials and General Fund – Parks & Recreation – Aquatics Center – NATA – Operating Materials; 0101-270-4413-AQUT-6728 &, 0101-270-4414-NATA-6728.
* * * * * * * *

(D) DODGE CHARGER POLICE PURSUIT VEHICLE – COOPERATIVE PURCHASE: GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase of one (1) Dodge Charger Police Pursuit Vehicle from Akins Ford Dodge Jeep Chrysler (Winder, GA), in the amount of $24,445.75, via Georgia Statewide Contract #99999-SPD-ES40199409-0001.

The vehicle will be assigned to the Major of the Administrative Bureau of the Muscogee County Sheriff’s Office. This is a new vehicle.

Funds are available in the FY18 Budget as follows: LOST – Public Safety Fund – Sheriff – Public Safety - LOST – Automobiles; 0102-550-9900-LOST-7721.

* * * * * *

(E) CELLULAR TELEPHONE SERVICES (ANNUAL CONTRACT)

It is requested that Council authorize the continuation of cellular telephone services with Verizon Wireless (Alpharetta, GA), through June 30, 2022, via Georgia State Contract, 9800-GTA794-V.

Verizon Wireless is one of the vendors to whom Georgia Technology Authority awarded a contract, on January 1, 2014 through June 30, 2017, for wireless communication services. On March 11, 2014, Columbus Council authorized the contract for cellular telephone services with Verizon Wireless, per Resolution No. 93-14. The Georgia Technology Authority recently extended the contract through June 30, 2022. Therefore, it is in the City’s best interest to continue with Verizon Wireless under the extended State Contract.

Funding will be budgeted each fiscal year for this on-going expense: Various Accounts – Mobile Phone – 6622.

* * * * * *

(F) ANNUAL SOFTWARE LICENSE MAINTENANCE RENEWAL FOR PERMITTING SYSTEM AND BUSINESS LICENSE SYSTEM

It is requested that Council approve payment to Tyler Technologies (Dallas, TX) in the amount of $69,396.38 for the annual software license maintenance renewal for the Energov Software Permitting System utilized by Inspections and Code; and the Energov Software Business License System utilized by the Finance Department’s Revenue Division. This payment will cover ongoing support for both systems from July 1, 2017 through June 30, 2018.

This maintenance provides Information Technology, Inspections and Codes, Engineering, Planning and the Revenue Division with software enhancements, documentation updates, Users Group support and hot line support for the Energov Building Inspection System and Business License System.

Both systems were originally purchased from Energov per Resolution #655-05 for the Business License System; and Resolution #234-08 for the Permitting System. Energov was already providing maintenance support for the Business License system, purchased in 2005. In 2008, during negotiations with Energov to provide the Permitting System, software maintenance for both systems was combined as a cost savings measure. In November 2012, Tyler Technologies acquired Energov.

Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * * *

(G) ANNUAL VMWARE SOFTWARE LICENSE RENEWAL

It is requested that Council approve payment to Carahsoft (Reston, Virginia) in the amount of $42,398.73 for the annual VMware software license renewal, per Federal GSA contract #GS-35F-0119Y. This payment will cover the period from August 1, 2017 through July 31, 2018.

This software license renewal provides Information Technology ongoing support for the virtual and thin client computer equipment utilized throughout the City.

Carahsoft developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * * *

(H) ANNUAL MAINTENANCE: DISASTER RECOVERY RECORDING FOR THE REAL ESTATE COMPUTER SYSTEM

It is requested that Council approve the annual maintenance payment to Tyler Technologies (Dallas, TX), in the amount of $11,669.90, for disaster recovery recording for the Real Estate Computer System utilized by the Clerk of Superior Court. This payment covers the disaster recovery recording for the period for the period July 1, 2017 – June 30, 2018.

Per Resolution #104-11, Council approved the purchase of the system from Tyler Technologies. This payment covers the disaster recovery recording for the period for the period July 1, 2017 – June 30, 2018.

Tyler Technologies developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.

* * * * * *

(I) ANNUAL SUPPORT: SHOPFAX SYSTEM FOR FLEET SHOP AND METRA

It is requested that Council approved the annual support payment to World Information Systems, LLC (Greensboro, NC), in the amount of $13,040.00 for the ShopFax software system utilized by the Fleet Shop ($10,640) and METRA ($2,400.00). The maintenance agreement covers the period from July 1, 2017 to June 30, 2018.

ShopFax is the Fleet Maintenance software used by the Fleet Maintenance Division and METRA to track repair orders and inventory.

World Information Systems, Inc. developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in the FY18 Budget: General Fund – Information Technology - Software Lease; 0101-210-1000-ISS-6541.
* * * * * *

(J) ANNUAL SUBSCRIPTION FEE: ONLINE TRAINING FOR SHERIFF’S DEPARTMENT

It is requested that Council approve the annual subscription fee payment to Relias Learning (Cary, NC), in the amount of $26,872.86, for online training services for the Sheriff’s Department. This payment covers the period from July 1, 2017 to June 30, 2018.

The online correctional training will enable the Officers in the Sheriff’s Department to participate in online, self-paced training. This training is uniquely positioned to: reduce the overall cost of required staff training, to increase safety and security, decrease liability, and meet regulatory training requirements across the broad spectrum of the correctional services. The software utilized for the training is approved by the ACA (American Correctional Association), American Jail Association (AJA) and the American Probation and Parole Association (APPA).

Funds are budgeted in the FY18 Budget: General Fund – Sheriff – Jail – Service Contracts; 0101 – 550 – 2600 – JAIL – 6513.
* * * * * *

(K) PAYMENT FOR INMATE PHARMACY SERVICES

It is requested that Council approve payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of $33,677.90, for pharmacy services utilized for inmates at the Muscogee County Jail. This payment will cover services provided during June/2017.

Funds are budgeted in the FY17 Budget: General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323.


* * * * * *

(L) ANNUAL MAINTENANCE FOR MUG SHOT SYSTEM

It is requested that Council authorize the payment to DataWorks Plus, LLC, (Greenville, SC)
in the amount of $33,158.93 for the annual maintenance agreement for the Jail’s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan devices. The maintenance period will be for one year, from August 1, 2017 through July 31, 2018.

The vendor will provide 24/7 maintenance and support (hardware and software) with remote dial-in analysis. The system supports multiple law enforcement agencies to include Agency website access to offender photographs and charges.

Resolution No. 233-96 authorized the purchase of the upgraded system from DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent maintenance agreements since the warranty for the equipment expired. The software and licenses are proprietary to DataWorks Plus. Therefore, the vendor is considered the only known source per the procurement ordinance.

Funds are budgeted in the FY18 Budget as follows: General Fund - Sheriff – Jail – Contractual Services, 0101-550-2600- JAIL-6319.


“ITEM A”

A RESOLUTION

NO._____________



A RESOLUTION AUTHORIZING AN AGREEMENT WITH THE UNIVERSITY OF GEORGIA TO PROVIDE AN ASSESSMENT CENTER FOR PROMOTIONAL TESTING SERVICES FOR THE POLICE DEPARTMENT FOR A PERIOD OF ONE YEAR. IN FY18, THE POLICE DEPARTMENT IS ANTICIPATING PROMOTIONAL TESTING FOR THE RANK OF SERGEANT, IN THE AMOUNT OF $22,132.00. APPROVAL IS ALSO REQUESTED TO COVER PAYMENTS FOR ANY ADDITIONAL OR MAKEUP ASSESSMENT CENTERS PER THE AGREEMENT.

WHEREAS, The University of Georgia has provided this service to the City since 1983. The Chief of Police at that time, Jim Wetherington, met with the Council, Mayor and City Attorney at a retreat in Callaway Gardens and a plan for an assessment center was developed; and,

WHEREAS, The University of Georgia is the only state agency that is academically based and specializes in providing services to municipal and local governments in the state.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an agreement with The University of Georgia to provide an assessment center for promotional testing services for the Police Department for a period of one year. In FY18, the Police Department is anticipating promotional testing for the rank of Sergeant, in the amount of $22,132.00, as well as, payments for any additional or makeup assessment centers per the agreement. Funds are budgeted in the FY18 Budget: Police – Promotional Exam Board; 0101-400-1000-POLC-6356, for the cost of promotional testing this fiscal year, as well as, any additional or makeup assessment centers per the agreement.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM B”
A RESOLUTION
NO._______


A RESOLUTION AUTHORIZING THE PURCHASE OF 800 MHZ RADIOS AND ACCESSORIES FROM MOTOROLA, SOLUTIONS, INC. (LAWRENCEVILLE, GA), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $176,804.29. THE PURCHASES WILL BE MADE VIA GEORGIA STATEWIDE CONTRACT SWC980-2800008, THROUGH JUNE 30, 2018, AND ANY ADDITIONAL CONTRACT RENEWALS AWARDED BY THE STATE.

WHEREAS, various City departments will purchase the radios and equipment on an “as needed basis”. The prices include discounts of 5% up to 28% on radios and accessories; and,

WHEREAS, Per Resolution #91-92 (RFP No. 149-91) Motorola was awarded the contract to provide the City’s 800 MHZ Radio Communication System. Therefore, to remain compliant with the system, the City has continued to purchase additional radios and accessories from Motorola.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase 800 MHZ radios and accessories from Motorola Solutions, Inc. (Lawrenceville, GA), for the estimated contract value of $176,804.29. The purchases will be made via Georgia Statewide Contract, SWC980-2800008, through June 30, 2018, and any additional contract renewals awarded by the State. Funds are budgeted each fiscal year for this on-going expense: Various Departments – Communication Equipment.
_______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM C”

A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR CARBON DIOXIDE FOR COLUMBUS AQUATIC CENTER FROM AIRGAS NATIONAL CARBONATION (CHARLOTTE, NC), FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $7,380.00.

WHEREAS, the carbon dioxide liquid will be provided on an “as needed” basis for repairs of various facilities and equipment owned by the City; and,

WHEREAS, the awarded vendor will also provide the rental of two (2) tanks for containment of the carbon dioxide liquid; and,

WHEREAS, the initial contract period will be for two (2) years, with the option to renew for three (3) additional twelve-month periods. The Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract for the purchase of carbon dioxide in liquid bulk with Airgas National Carbonation (Charlotte, NC), for the estimated annual contract value of $7,380.00. Funds are budgeted each fiscal year for this ongoing expense: General Fund – Parks & Recreation – Aquatics – AQUT – Operating Materials and General Fund – Parks & Recreation – Aquatics Center – NATA – Operating Materials; 0101-270-4413-AQUT-6728 &, 0101-270-4414-NATA-6728.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) DODGE CHARGER POLICE PURSUIT VEHICLE FROM AKINS FORD DODGE JEEP CHRYSLER (WINDER, GA), IN THE AMOUNT OF $24,445.75, VIA GEORGIA STATE CONTRACT #99999-SPDES40199409-0001.

WHEREAS, the vehicle will be assigned to the Major of the Administrative Bureau of the Muscogee County Sheriff’s Office. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Dodge Charger Police Pursuit Vehicle from Akins Ford Dodge Jeep Chrysler (Winder, GA), in the amount of $24,445.75, via Georgia Statewide Contract #99999-SPD-ES40199409-0001. Funds are budgeted in the FY18 Budget as follows: LOST – Public Safety Fund – Sheriff – Public Safety - LOST – Automobiles; 0102-550-9900-LOST-7721
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of___________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM E”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE CONTINUATION OF CELLULAR TELEPHONE SERVICES WITH VERIZON WIRELESS (ALPHARETTA, GA), THROUGH JUNE 30, 2022, VIA GEORGIA STATE CONTRACT 9800-GTA794-V.

WHEREAS, Verizon Wireless is one of the vendors to whom Georgia Technology Authority awarded a contract, on January 1, 2014 through June 30, 2017, for wireless communication services. On March 11, 2014, Columbus Council authorized the contract for cellular telephone services with Verizon Wireless, per Resolution No. 93-14; and,

WHEREAS, the Georgia Technology Authority recently extended the contract through June 30, 2022. Therefore, it is in the City’s best interest to continue with Verizon Wireless under the extended State Contract.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to continue the contract for cellular telephone services with Verizon Wireless (Alpharetta, GA), through June 30, 2022, via Georgia State Contract 9800-GTA794-V. Funding is budgeted each fiscal year for this on-going expense: Various Accounts – Mobile Phone – 6622.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) IN THE AMOUNT OF $69,396.38 FOR THE ANNUAL SOFTWARE LICENSE MAINTENANCE RENEWAL FOR THE ENERGOV SOFTWARE PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE; AND THE ENERGOV SOFTWARE BUSINESS LICENSE SYSTEM UTILIZED BY THE FINANCE DEPARTMENT’S REVENUE DIVISION. THIS PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH SYSTEMS FROM JULY 1, 2017 THROUGH JUNE 30, 2018.

WHEREAS, this maintenance provides Information Technology, Inspections and Codes, Engineering, Planning and the Revenue Division with software enhancements, documentation updates, Users Group support and hot line support for the Energov Building Inspection System and Business License System; and,

WHEREAS, both systems were originally purchased from Energov per Resolution #655-05 for the Business License System; and Resolution #234-08 for the Permitting System. Energov was already providing maintenance support for the Business License system, purchased in 2005. In 2008, during negotiations with Energov to provide the Permitting System, software maintenance for both systems was combined as a cost savings measure. In November 2012, Tyler Technologies acquired Energov.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to make payment to Tyler Technologies (Dallas, TX) in the amount of $69,396.38 for the annual software license maintenance renewal for the Energov Software Permitting System utilized by Inspections and Code; and the Energov Software Business License System utilized by the Finance Department’s Revenue Division. This payment will cover ongoing support for both systems from July 1, 2017 through June 30, 2018. Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

__________________________________________________________________________________________________________________________________
“ITEM G”
A RESOLUTION
NO. __________

A RESOLUTION AUTHORIZING PAYMENT TO CARAHSOFT (RESTON, VIRGINIA) IN THE AMOUNT OF $42,398.73 FOR THE ANNUAL VMWARE SOFTWARE LICENSE RENEWAL, PER FEDERAL GSA CONTRACT #GS-35F-0119Y. THIS PAYMENT WILL COVER THE PERIOD FROM AUGUST 1, 2017 THROUGH JULY 31, 2018.

WHEREAS, this software license renewal provides Information Technology ongoing support for the virtual and thin client computer equipment utilized throughout the City; and,

WHEREAS, Carahsoft developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Carahsoft (Reston, Virginia) in the amount of $42,398.73 for the annual VMware software license renewal, per Federal GSA contract #GS-35F-0119Y. This payment will cover the period from August 1, 2017 through July 31, 2018. Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS - 6541.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE ANNUAL MAINTENANCE PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX), IN THE AMOUNT OF $11,669.90, FOR DISASTER RECOVERY RECORDING FOR THE REAL ESTATE COMPUTER SYSTEM UTILIZED BY THE CLERK OF SUPERIOR COURT. THIS PAYMENT COVERS THE DISASTER RECOVERY RECORDING FOR THE PERIOD FOR THE PERIOD JULY 1, 2017 – JUNE 30, 2018.

WHEREAS, per Resolution #104-11, Council approved the purchase of the system from Tyler Technologies; and,

WHEREAS, Tyler Technologies developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make the annual maintenance payment to Tyler Technologies (Dallas, TX), in the amount of $11,669.90, for disaster recovery recording for the Real Estate Computer System utilized by the Clerk of Superior Court. This payment covers the disaster recovery recording for the period for the period July 1, 2017 – June 30, 2018. Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS - 6541.

___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”
A RESOLUTION
NO. __________

A RESOLUTION AUTHORIZING THE ANNUAL SUPPORT PAYMENT TO WORLD INFORMATION SYSTEMS, LLC (GREENSBORO, NC), IN THE AMOUNT OF $13,040.00 FOR THE SHOPFAX SOFTWARE SYSTEM UTILIZED BY THE FLEET SHOP ($10,640) AND METRA ($2,400.00). THE MAINTENANCE AGREEMENT COVERS THE PERIOD FROM JULY 1, 2017 TO JUNE 30, 2018.

WHEREAS, ShopFax is the Fleet Maintenance software used by the Fleet Maintenance Division and METRA to track repair orders and inventory; and,

WHEREAS, World Information Systems developed the software; they are the only company that can offer maintenance on the software. Therefore, the vendor is considered an Only Known Source, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make the annual support payment to World Information Systems, LLC (Greensboro, NC), in the amount of $13,040.00 for the ShopFax software system utilized by the Fleet Shop ($10,640) and METRA ($2,400.00). This payment covers the period for the period July 1, 2017 – June 30, 2018. Funds are budgeted in the FY18 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS - 6541.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM J”
A RESOLUTION
NO. ______

A RESOLUTION AUTHORIZING THE ANNUAL SUBSCRIPTION FEE PAYMENT TO RELIAS LEARNING (CARY, NC), IN THE AMOUNT OF $26,872.86, FOR ONLINE TRAINING SERVICES FOR THE SHERIFF’S DEPARTMENT. THIS PAYMENT COVERS THE PERIOD FROM JULY 1, 2017 TO JUNE 30, 2018.

WHEREAS, the online correctional training will enable the Officers in the Sheriff’s Department to participate in online, self-paced training. This training is uniquely positioned to: reduce the overall cost of required staff training, to increase safety and security, decrease liability, and meet regulatory training requirements across the broad spectrum of the correctional services. The software utilized for the training is approved by the ACA (American Correctional Association), American Jail Association (AJA) and the American Probation and Parole Association (APPA).

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make the annual subscription fee payment to Relias Learning (Cary, NC), in the amount of $26,872.86, for online training services for the Sheriff’s Department. This payment covers the period from July 1, 2017 to June 30, 2018. Funds are budgeted in the FY18 Budget: General Fund – Sheriff – Jail – Service Contracts; 0101 – 550 – 2600 – JAIL – 6513.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION
NO. ___


A RESOLUTION AUTHORIZING THE PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN THE AMOUNT OF $33,677.90, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE MUSCOGEE COUNTY JAIL. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING JUNE/2017.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of $33,677.90, for pharmacy services utilized for inmates at the Muscogee County Jail. This payment will cover services provided during through June/2017. Funds are budgeted in the FY17 Budget: General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323.


______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM L”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING PAYMENT TO DATAWORKS PLUS, LLC, (GREENVILLE, SC) IN THE AMOUNT OF $33,158.93 FOR THE ANNUAL MAINTENANCE AGREEMENT FOR THE JAIL’S PHOTO MANAGER (MUGSHOT) SYSTEM, LIVESCAN FINGERPRINT SYSTEM, AND RAPID ID SCAN DEVICES. THE MAINTENANCE PERIOD WILL BE FOR ONE YEAR, FROM AUGUST 1, 2017 THROUGH JULY 31, 2018.

WHEREAS, the vendor will provide 24/7 maintenance support for the mug shot system, which is utilized by the Sheriff’s Office; and,

WHEREAS, Resolution No. 233-96 authorized purchase of an upgraded system from DataWorks Plus (formerly TFP, Inc.). The City has paid for subsequent maintenance agreements since the warranty for the equipment expired. The software and licenses are proprietary to DataWorks Plus. Therefore, the vendor is the considered the only known source per the procurement ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to render payment to DataWorks Plus, LLC, (Greenville, SC)
in the amount of $33,158.93 for the annual maintenance agreement for Jail’s Photo Manager (Mugshot) system, Livescan fingerprint system, and Rapid ID scan devices. The maintenance period will be for one year, from August 1, 2017 through July 31, 2018. Funds are budgeted in the FY17 Budget as follows: General Fund - Sheriff – Jail – Contractual Services, 0101-550-2600- JAIL-6319.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor