Agenda Item # 8
Columbus Consolidated Government
Council Meeting
April 26, 2016
Agenda Report # 118

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) CHANGE ORDER 1 FOR MOON ROAD WIDENING PHASE II; WILBUR DRIVE TO WHITTLESEY BOULEVARD – RFB NO. 14-0005

It is requested that Council authorize the execution of Change Order 1 with Robinson Paving Company (Columbus, GA) in the amount of $540,202.63 for Phase II of the Moon Road Widening Project.

Per Resolution No. 289-13, Council authorized the widening of Moon Road from Whittlesey Boulevard to Wilbur Drive. The primary need for Change Order 1 is for additional work due to the installation of a new 12” water main service on Moon Road and sewer utility relocations due to installation of the new water service. The work includes sanitary manhole, grading complete, water mains, gate valves and tapping sleeves, fire hydrant and fire hydrant relocation, and hydra-stop.

Document
Description
Amount
Original ContractWidening of Moon Road from two lanes to three lanes, with turning lanes at street intersections, from Whittlesey Boulevard to Wilbur Drive.
$ 4,925,800.90
Change Order 1Additional work due to the installation of a new 12” water service on Moon Road and sewer utility relocations due to installation of the new water service.
540,202.63
New Contract Amount
$5,466,003.53


Funds are available in the FY16 Budget: CBA Bonds – Road/Street Resurfacing/Construction – Road Improvements – Moon Road Phase II: Wilbur/Whittlesey; 0559-800-2160-BARS-7643-82051-20100.

* * * * * *

(B) HARLEY-DAVIDSON “ROAD KING” POLICE MOTORCYCLES - RFB NO. 16-0006


It is requested that Council authorize the purchase of two (2) Harley-Davidson “Road King” Police Motorcycles, from Chattahoochee Harley-Davidson, Inc., (Columbus, GA) in the amount of $23,650.00 per unit, for a total cost of $47,300.00.

Chattahoochee Harley-Davidson, Inc. was the awarded vendor, for RFB No. 16-0006, to provide four (4) motorcycles per Resolution No. 290-15. Per the bid, the unit price of $23,650.00 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016). The last date to place an order at this price is May 31, 2016. The vendor has agreed to provide the additional units at the stated price.

The motorcycles will be used by police officers and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.

* * * * *

(C) CHEVROLET IMPALAS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of five (5) 2016/Chevrolet Impala/Sedan Limited, from Hardy Chevrolet (Dallas, GA), at a unit price of $18,377.00, for the total cost of $91,885.00, via Georgia State Contract #99999-SPD-ES40199373-0005.

These vehicles will be used by the Columbus Police Department as administrative vehicles and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.
* * * * *

(D) STATE MANDATED SOLID WASTE DISPOSAL FEES

It is requested that Council authorize payment to the Georgia Department of Natural Resources for state mandated solid waste disposal fees in the amount of $52,103.06. The fee is based on the total amount of solid wasted disposed in a year. A total of 70,888.52 tons of solid waste was disposed, at Pine Grove Landfill, between January 1, 2015 and December 31, 2015.

Funds are budgeted in the FY16 Budget: Integrated Waste Management Fund - Public Services - Pine Grove Landfill – State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.


* * * * *

(E) UPGRADE OF CITY’S 800 MHz RADIO SYSTEM AND MAINTENANCE - AMENDMENT TWO

It is requested that Council approve Amendment Two of the contract for the Upgrade of the City’s 800 MHz Radio System and Maintenance Contract, with Motorola Solutions, in the amount of $939,381.30. The additional cost for Amendment Two will be paid annually over a 9-year period beginning in FY17, in the amount of $104,375.70.

Amendment Two is required to add the maintenance of the City’s siren system to the contract which is also connected to the City’s 800 MHz system.

Contract Pricing, to be paid over a 10-year period is amended as follows:

Original ContractPer Resolution 56-15, Council approved the upgrade of the City’s 800 MHz radio system and maintenance via a Ten Year Migration Assurance Program (MAP), a lease/purchase program offered by Motorola Solutions, Inc. The upgrade will provide timely replacement of all critical components of the 800 MHz system, RF upgrade of the emergency warning sirens system, E911 CAD system and maintenance of all equipment at a fixed rate for 10 years
$20,350,000.00
Amendment One Per Resolution #349-15, Council approved Amendment One which was required to add the maintenance of the City’s mobile and portable radios, the maintenance of the uninterruptible power systems (UPS) at each of the three tower sites, and the services of a part-time radio system manager.
2,800,042.13
Amendment TwoAmendment Two is required to add the maintenance of the City’s siren system to the contract which is also connected to the City’s 800 MHz system. The additional cost for Amendment Two will be paid over a 9-year period, in the amount of $104,375.70, annually.
939,381.30
New Contract Price:
$24,089,423.43

Funds will be budgeted in the appropriate fiscal years during the 10-year term of the contract with the first payment being due in FY17: OLOST Fund – Non-Departmental – Contractual Services; 0102-590-3000-LOST-6319.


* * * * *

(F) SURPLUS VEHICLES AND EQUIPMENT

It is requested that Council declare the vehicles and equipment shown on the attached lists as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government; additionally, approval is requested to declare any items as surplus, which may be added to the list prior to the auction(s). The equipment has either been replaced or placed out of service due to excess maintenance cost.

Surplus Vehicles & Equipment.xlsxSurplus Vehicles & Equipment.xlsx

The surplus items will be disposed of by online auction through GovDeals.com. GovDeals.com provides an online service to government agencies to facilitate the sale of surplus and confiscated items via the Internet. If necessary, the items may be disposed of by Live Auction.

Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907

* * * * *

(G) SECURITY LOCKING SYSTEM MAINTENANCE SERVICE FOR MUSCOGEE COUNTY PRISON (ANNUAL CONTRACT) – RFB NO. 16-0030

It is requested that Council approve the execution of an annual maintenance contract for security locking systems with AdaptToSolve, Inc. (LaGrange, GA). The Muscogee County Prison has budgeted $25,000.00 for security locking system maintenance service. The Muscogee County Prison will utilize this maintenance contract for inspection, repair, replacement, and update of locking devices, control mechanisms and security doors at the Prison.

The term of the contract shall be for three years, with the option to renew for two additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Two bids were received on April 6, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Vendor/Description
AdaptToSolve, Inc.
(LaGrange, GA)
Cornerstone Detention Products, Inc.
(Madison, AL)
1. Warranty on Parts & Labor
1 year
1 year
Preventive Maintenance
2. Journeyman cost per hour
$65.00
$77.00
3. Apprentice cost per hour
$65.00
$68.00
Travel Time
(distance/time & cost per mile (if applicable)
4. Miles to site
0
98
5. Time to site
0
1 hr & 20 min.
6. Cost per mile
0
0.62
Purchase Parts
7. Cost plus (+)
10%
12.5%
Emergency Service Calls
8. Cost per hour
$65.00
$77.00
9. Cost per hour (after 5:00 PM weekends holidays)
$95.00
$142.00
Local Technician in Columbus, GA
Yes
No
Respond to a call within one hour?
Yes
Yes

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Muscogee County Prison – Warden – Miscellaneous Equipment Maintenance; 0101-420-1000-MCCI-6519.
* * * * * *

(H) VENDOR NAME CHANGE FOR PERSONAL PROPERTY & RESIDENTIAL MAIL/PROCESSING FOR TAX ASSESSORS OFFICE (ANNUAL CONTRACT); RFP NO. 12-0012

It is requested that Council amend Resolution #107-12 (approved April 10, 2012) to change the name of the awarded vendor from Harris Computer (Statesboro, GA) to Tailored Business Systems, Inc. (Atlanta, GA), to continue providing Personal Property & Residential Mail/Processing for Tax Assessors Office.

Effective April 6, 2016, Harris Computers had its name changed to Tailored Business Systems, Inc. The services provided will remain the same as contracted.

The contract was awarded on April 16, 2012 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the final renewal period.
* * * * * *

(I) VENDOR NAME CHANGE FOR AGRICULTURAL CHEMICALS (ANNUAL CONTRACT); RFB NO. 13-0053

It is requested that Council amend Resolution #205-13 (approved June 11, 2013) to change the name of the awarded vendor from John Deere Landscapes (Cleveland, OH) to SiteOne Landscape Supply (Cleveland, OH), to continue providing Agricultural Chemicals.

Effective October 19, 2015, John Deere Landscapes had its name changed to SiteOne Landscape Supply. The services provided will remain the same as contracted.

The contract was awarded on June 11, 2013 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the second renewal period.
* * * * * * *

(J) BODY WORN CAMERAS - RFB NO. 15-0028


It is requested that Council authorize the purchase of one hundred (100) MAXSUR/Shield/IV Body Worn Camera, from MAXSUR, LLC, (Liberty Hill, TX) in the amount of $299.98 per unit, for a total cost of $29,998.00.

MAXSUR, LLC was the awarded vendor, for RFB No. 15-0028, to provide fifty body worn cameras to the Police Department. Per the bid, the unit price of $299.98 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016). The vendor has agreed to provide the additional units at the stated bid price.

The body worn cameras will be used by police officers and will be purchased utilizing FY16 Fuel Savings. This is new equipment.

Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Support Services – Operating Materials; 0101-400-2200-STAF-6728.

* * * * * * *

(K) HEALTH AND WELLNESS CENTER FOR CITY EMPLOYEES, PRE-65 RETIREES AND DEPENDENTS

It is requested that Council authorize the negotiation of a contract with Care ATC to provide medical care services to employees, pre-65 retirees, and dependents at the City’s Health and Wellness Center.

The Contractor shall provide, but not be limited to, the following:

The contract term shall be for an initial two-year term, with the option to renew for three additional one-year renewal terms. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

An RFP was issued on March 31, 2016 by the City’s contracted benefits consultant, ShawHankins, to obtain a Manager for the Health and Wellness Center. Due to the current provider exercising their option to cancel the contract, terminating services in June, the RFP process was fast-tracked in order to ensure there was no break in service for Health and Wellness Center participants.

The RFP proposal submitted by CareATC met all proposal requirements and was highly recommended by the benefits consultant to manage the Health and Wellness Center.

Funds will be budgeted each fiscal year for this on-going expense: Human Resources – Health Insurance Fees–Medical Services; 0850-220-3320-HLTH-6321.
ITEM A”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH ROBINSON PAVING COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $540,202.63 FOR PHASE II OF THE MOON ROAD WIDENING PROJECT.

WHEREAS, per Resolution No. 289-13, Council authorized the widening of Moon Road from Whittlesey Boulevard to Wilbur Drive; and,

WHEREAS, Change Order 1 is required for additional work due to the installation of a new 12” water main service on Moon Road and sewer utility relocations due to installation of the new water service. The work includes sanitary manhole, grading complete, water mains, gate valves and tapping sleeves, fire hydrant and fire hydrant relocation, and hydra-stop.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 1 with Robinson Paving Company (Columbus, GA) in the amount of $540,202.63 for Phase II of the Moon Road Widening Project. Funds are available in the FY16 Budget: CBA Bonds – Road/Street Resurfacing/Construction – Road Improvements – Moon Road Phase II: Wilbur/Whittlesey; 0559-800-2160-BARS-7643-82051-20100.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM B”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) HARLEY-DAVIDSON “ROAD KING” POLICE MOTORCYCLES, FROM CHATTAHOOCHEE HARLEY-DAVIDSON, INC. (COLUMBUS, GA), AT A UNIT PRICE OF $23,650.00, FOR THE TOTAL AMOUNT OF $47,300.00.

WHEREAS, Chattahoochee Harley-Davidson, Inc. was the awarded vendor, for RFB No. 16-0006,to provide four (4) motorcycles per Resolution No. 290-15; and,

WHEREAS, per the bid, the unit price of $23,650.00 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016). The last date to place an order at this price is May 31, 2016; and

WHEREAS, the motorcycles will be used by police officers and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Harley-Davidson “Road King” Police Motorcycles, from Chattahoochee Harley-Davidson, Inc. (Columbus, GA), at a unit price of $23,650.00, for the total cost of $47,300.00. Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of___________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF FIVE (5) 2016 CHEVROLET IMPALA/SEDAN LIMITED, FROM HARDY CHEVROLET (DALLAS, GA), AT A UNIT PRICE OF $18,377.00, FOR THE TOTAL AMOUNT OF $91,885.00, VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0005.

WHEREAS, these vehicles will be used by the Columbus Police Department as administrative vehicles and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase five (5) 2016/Chevrolet Impala/Sedan Limited, from Hardy Chevrolet (Dallas, GA), at a unit price of $18,377.00, for the total amount of $91,885.00. Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of_________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”

A RESOLUTION

NO._____



A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA DEPARTMENT OF NATURAL RESOURCES FOR STATE MANDATED SOLID WASTE DISPOSAL FEES IN THE AMOUNT OF $52,103.06.

WHEREAS, the fee is based on the total amount of solid wasted disposed in a year. A total of 70,888.52 tons of solid waste was disposed, at Pine Grove Landfill, between January 1, 2015 and December 31, 2015.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Georgia Department of Natural Resources for state mandated solid waste disposal fees in the amount of $52,103.06. Funds are budgeted in the FY16 Budget: Integrated Waste Management Fund - Public Services - Pine Grove Landfill – State Mandated Waste Dump Fees; 0207-260-3560-PGRO-9208.

_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _______, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”
A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING AMENDMENT TWO OF THE CONTRACT FOR THE UPGRADE OF THE CITY’S 800 MHZ RADIO SYSTEM AND MAINTENANCE CONTRACT, WITH MOTOROLA SOLUTIONS, IN THE AMOUNT OF $939,381.30. THE ADDITIONAL COST FOR AMENDMENT TWO WILL BE PAID ANNUALLY OVER A 9-YEAR PERIOD, IN THE AMOUNT OF $104,375.70 BEGINNING IN FY17.

WHEREAS, Amendment Two is required to add the maintenance of the City’s siren system to the contract which is also connected to the City’s 800 MHz system.

WHEREAS, per Resolution 56-15, Council approved the upgrade of the City’s 800 MHz radio system and maintenance via a Ten Year Migration Assurance Program (MAP), a lease/purchase program offered by Motorola Solutions, Inc. The upgrade will provide timely replacement of all critical components of the 800 MHz system, RF upgrade of the emergency warning sirens system, E911 CAD system and maintenance of all equipment at a fixed rate for 10 years; and,

WHEREAS, the contract Pricing will be amended as follows:


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Amendment Two of the contract for the Upgrade of the City’s 800 MHz Radio System and Maintenance Contract, with Motorola Solutions, in the amount of $939,381.30. The additional cost for Amendment Two will be paid annually over a 9-year period, in the amount of $104,375.70 beginning FY17. Funds will be budgeted in the appropriate fiscal years during the 10-year term of the contract with the first payment being due in FY17: OLOST Fund – Non-Departmental – Contractual Services; 0102-590-3000-LOST-6319.

____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE DECLARATION OF THE VEHICLES AND EQUIPMENT SHOWN ON THE ATTACHED LIST AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT; ADDITIONALLY, APPROVAL IS REQUESTED TO DECLARE ANY ITEMS AS SURPLUS WHICH MAY BE ADDED TO THE LIST PRIOR TO THE AUCTION. THE EQUIPMENT HAS EITHER BEEN REPLACED OR PLACED OUT OF SERVICE DUE TO EXCESS MAINTENANCE COST.


WHEREAS, the list of items are as follows:

WHEREAS, the surplus items will be disposed of by online auction through GovDeals.com. GovDeals.com provides an online service to government agencies to facilitate the sale of surplus and confiscated items via the Internet. If necessary, the items may be disposed of by Live Auction.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare the vehicles and equipment shown on the attached list as surplus in accordance with Section 7-501 of the City Charter; the City Manager is further authorized to declare any items as surplus which may be added to the list prior to the auction. Revenue from the auction will be deposited in the General Fund - Sale of Surplus Equipment; 0101-099-1999-REVN-4907.

____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM G"
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL MAINTENANCE CONTRACT FOR SECURITY LOCKING SYSTEMS MAINTENANCE SERVICE FOR MUSCOGEE COUNTY PRISON FROM ADAPTTOSOLVE, INC., (LAGRANGE, GA). THE MUSCOGEE COUNTY PRISON HAS BUDGETED $25,000.00 FOR SECURITY LOCKING SYSTEM MAINTENANCE SERVICE.

WHEREAS, the Muscogee County Prison will utilize this maintenance contract for inspection, repair, replacement, and update of locking devices, control mechanisms and security doors at the Muscogee County Prison; and,

WHEREAS, the term of the contract shall be for three years, with the option to renew for two additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual maintenance contract for security locking systems from AdaptToSolve, Inc., (LaGrange, GA). Funds are budgeted each fiscal year for this ongoing expense: General Fund – Muscogee County Prison – Warden – Miscellaneous Equipment Maintenance; 0101-420-1000-MCCI-6519.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION
NO._____

A RESOLUTION AMENDING RESOLUTION NO. 107-12 (APPROVED APRIL 10, 2012) TO CHANGE THE NAME OF THE AWARDED VENDOR FROM HARRIS COMPUTER (STATESBORO, GA) TO TAILORED BUSINESS SYSTEMS, INC. (ATLANTA, GA), TO CONTINUE PROVIDING PERSONAL PROPERTY & RESIDENTIAL MAIL/PROCESSING FOR TAX ASSESSORS OFFICE.

WHEREAS, Effective April 6, 2016, Harris Computers had its name changed to Tailored Business Systems, Inc. The services provided will remain the same as contracted; and,

WHEREAS, the contract was awarded on April 10, 2012 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the final renewal period.


NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

Resolution 107-12 (approved April 10, 2012) is hereby amended to change the name of the awarded vendor from Harris Computer (Statesboro, GA) to Tailored Business Systems, Inc. (Atlanta, GA), to continue providing Personal Property & Residential Mail/Processing for Tax Assessors Office.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM I”
A RESOLUTION
NO._____

A RESOLUTION AMENDING RESOLUTION NO. 205-13 (APPROVED JUNE 11, 2013) TO CHANGE THE NAME OF THE AWARDED VENDOR FROM JOHN DEERE LANDSCAPES (CLEVELAND, OH) TO SITEONE LANDSCAPE SUPPLY (CLEVELAND, OH), TO CONTINUE PROVIDING AGRICULTURAL CHEMICALS.

WHEREAS, Effective October 19, 2015, John Deere Landscapes had its name changed to SiteOne Landscape Supply. The services provided will remain the same contracted; and,

WHEREAS, the contract was awarded on June 11, 2013 for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract is currently in the second renewal period.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

Resolution 205-13 (approved June 11, 2013) is hereby amended to change the name of the awarded vendor from John Deere Landscapes (Cleveland, OH) to SiteOne Landscape Supply (Cleveland, OH), to continue providing agricultural chemicals.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION


NO.____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE HUNDRED (100) BODY WORN CAMERAS, FROM MAXSUR, LLC (LIBERTY HILL, TX), AT A UNIT PRICE OF $299.98, FOR THE TOTAL AMOUNT OF $29,998.00.

WHEREAS, MAXSUR, LLC was the awarded vendor, for RFB No. 15-0028, to provide fifty body worn cameras to the Police Department; and,

WHEREAS, per the bid, the unit price of $299.98 is protected for additional purchases made in the FY16 budget year (July 1, 2015 through June 30, 2016); and,

WHEREAS, the cameras will be used by police officers and will be purchased utilizing FY16 Fuel Savings. This is new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one hundred (100) MAXSUR/Shield/IV Body Worn Cameras, from MAXSUR, LLC (Liberty Hill, TX), at a unit price of $299.98, for the total cost of $29,998.00. Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Support Services – Operating Materials; 0101-400-2200-STAF-6728.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM K"
A RESOLUTION

NO. __________


A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONTRACT WITH CARE-ATC TO PROVIDE MEDICAL CARE SERVICES TO EMPLOYEES, PRE-65 RETIREES, AND DEPENDENTS AT THE CITY’S HEALTH AND WELLNESS CENTER.

WHEREAS, an RFP was issued on March 31, 2016 by the benefits consultant, ShawHankins, to obtain a Manager for the City’s Health and Wellness Center; and,

WHEREAS, the RFP proposal submitted by CareATC met all proposal requirements and was highly recommended by the benefits consultant to manage the Health and Wellness Center; and,

WHEREAS, the term of this contract shall be for an initial two-year term with the option to renew for three additional one-year renewal terms.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate and execute a contract with CareATC to manage the Health and Wellness Center for employees, pre-65 retirees, and dependents. Funds will be budgeted each fiscal year for this on-going expense: Employee Health Insurance Fund – Human Resources – Health Insurance Fees – Medical Services; 0850-220-3320-HLTH-6321.
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Introduced at a regular meeting of the Council of Columbus, Georgia, held the ________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of ________ members of said Council.

Councilor Allen voting __________
Councilor Baker voting __________
Councilor Barnes voting __________
Councilor Buck voting __________
Councilor Davis voting __________
Councilor Henderson voting __________
Councilor Huff voting __________
Councilor Turner Pugh voting __________
Councilor Thomas voting __________
Councilor Woodson voting __________


_________________________________ ___________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor