Agenda Item #________
Columbus Consolidated Government
Council Meeting

November 27, 2012

Agenda Report #___________

TO: Mayor and Councilors

SUBJECT: FY12 Final Budget Adjustment

INITIATED BY: Finance Department
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Recommendation: Approve an Ordinance amending the budgets for the Fiscal Year 2012 by appropriating amounts in each fund for various operational activities.

Background: The Council has adopted the City’s Annual Operating budget and in special actions has adopted various special purpose budgets. All of these budgets appropriate funding for planned operations. During the course of the year, adjustments become necessary to increase or redistribute funding based on actions of Council, changes in departmental activities and changes in funding sources.

Staff is requesting a budget amendment to appropriate monies needed for various operational activities. As provided in the charter and state law, only Council has the authority to change spending levels. Adjustments are included in this Ordinance to reflect changes needed to complete organizational objectives. These adjustments are necessary to modify budgets to change to the legal level of control at the department level as per O.C.G.A. Chapter 36. Staff is requesting adjustments for operational expenditures like administrative and operating costs for the following funds. In order to keep an accurate record of authorized spending levels and positions, this budget amendment is submitted for Council consideration.

Analysis: The recommended budget adjustments are outlined on the attached tables with the summary tables immediately following the memorandum identifying the amount to be appropriated in each accounting fund. These adjustments change the total spending authority of the designated departments. The appropriation will change the total approved budget of each fund as follows:

General Fund: The adjustment will adjust the total approved revenue budget of the fund of $150,534,960 by $1,265,984 to $151,800,944 and will adjust the total approved expenditure budget of the fund of $150,830,110 by $2,201,984 to $153,032,094.

2009 Other Local Option Sales Tax Fund: The adjustment will not adjust the total approved revenue budget of the fund of $32,500,000 and will adjust the total approved expenditure budget of the fund of $39,092,796 by $1,262,157 to $40,354,953.

Medical Center Fund: The adjustment will not adjust the total approved revenue budget of the fund of $12,887,862 and will adjust the expenditure budget of the fund of $12,887,862 by $735,148 to $13,623,010.

METRA Fund: The adjustment will adjust the total approved revenue budget of the fund of $5,820,729 by $2,075,132 to $7,895,861 and will adjust the total approved expenditure budget of the fund of $5,820,923 by $2,075,132 to $7,896,055.

Economic Development Authority Fund: The adjustment will adjust the total approved revenue budget by $120,617 and will adjust the total approved expenditure budget of the fund by $120,617 from $983,028 to $1,103,645.

HOME Program Fund: The adjustment will adjust the total approved revenue budget of $1,557,761 by $373,004 to $1,930,765 and will adjust the total approved expenditure budget of the fund of $1,557,761 by $373,004 to $1,930,765.

Hotel/Motel Tax Fund: The adjustment will adjust the total approved revenue budget of $4,960,000 by $73,445 to $5,033,445 and will adjust the total approved expenditure budget of the fund of $4,960,000 by $73,445 to $5,033,445.

Multi Gov’t Project Fund: The adjustment will adjust the total approved revenue budget by $455,426 and will adjust the total approved expenditure budget of the fund by $455,426 from $5,788,020 to $6,243,446.

Sheriff’s Forfeiture Fund: The adjustment will adjust the total approved revenue budget by $57,371 and will adjust the total approved expenditure budget of the fund by $57,371 from $120,000 to $177,371.

1999 Special Local Option Sales Tax Proceeds Account Fund: The adjustment will adjust the total approved revenue budget by $81,599 and will adjust the total approved expenditure budget of the fund by $81,599 from $0 to $81,599.

1999C Columbus Building Authority Bonds Projects Fund: The adjustment will not adjust the total approved revenue budget of $0 and will adjust the total approved expenditure budget of the fund by $10,000 from $450,000 to $460,000.

Recommendation/Action: Approve an Ordinance amending the budgets for the Fiscal Year 2012 by appropriating amounts in each fund for various operational activities.
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