Agenda Item # 3
Columbus Consolidated Government
Council Meeting

August 11, 2015

Agenda Report # 14

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) UPGRADE OF THE GIS TAX PARCEL MAP DATABASE – RFP NO. 15-0024

It is requested that Council approve a contract with Geographic Technologies Group, Inc., to upgrade the GIS tax parcel map database. The vendor will transform the CCG’s GIS parcel map database, that is derived from existing Geodatabase format, and implement the ArcGIS for Land Records Solution. This project will be accomplished in five (5) basic phases:

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on March 6, 2015.

This RFP has been advertised, opened and evaluated. Proposals were received on April 10, 2015 from the following offerors:

Geographic Technologies Group, Inc. (Goldsboro, NC)
Timmons Group (Richmond, VA)
ProWest & Associates, Inc. (Walker, MN)
Sidwell (St. Charles, IL)
Bruce Harris & Associates, Inc. (Batavia, IL)
W K Dickson & Co., Inc. (Atlanta, GA)
Superior Information Technologies (Southfield, MI)

The following events took place after receipt of proposals:


RFP MEETINGS/EVENTS
Description
Date Held
Agenda/Action
Pre-Evaluation Meeting
April 21, 2015
Purchasing advised evaluation committee members of the RFP rules and process. Project Manager provided overview and expectations of the project. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
May 19, 2015
Discussed each proposal. During discussion, a question was submitted by a committee member to be asked of each proposer. Responses from proposers were forwarded to committee members on May 29, 2015.
2nd Evaluation Meeting
June 11, 2015
A very brief discussion of responses received. Afterwards, the voting members of the committee confirmed they were ready to perform their individual evaluations.
Evaluation forms completed
June 18, 2015 – July 29, 2015
Evaluation forms were completed and returned to Purchasing for compilation results.
Evaluation results completed
July 29, 2015
Results were sent to Evaluation Committee members.
Recommendation received
July 29, 2015
Evaluation Committee voted to award to highest ranked vendor.

Proposals were reviewed by the Evaluation Committee members, which consisted of one representative from Finance, one representative from Planning, and one representative from the Tax Assessor’s Office, who served as voting members. The committee also consisted of one non-voting advisory member from GIS.

Award Recommendation:
The evaluation committee deemed the proposal from Geographic Technologies Group, Inc., most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Geographic Technologies Group, Inc. for the following reasons:

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

This project is a support system for the on-going upgrade for the Tax Assessor’s Office; therefore, funding has been appropriated, in the amount of $75,000.00, as part of that project. Funds are budgeted in the FY16 Budget as follows: Bond and Lease Purchase Pools – Finance – GMA Lease Purchase Pool – Capital Expend-Over $5,000; 0542-200-5000-GMA-7761.
* * * * *

(B) ANNUAL SOFTWARE LICENSE MAINTENANCE FOR PERMITTING SYSTEM AND BUSINESS LICENSE SYSTEM

It is requested that Council approve the payment to Tyler Technologies (Dallas, TX) in the amount of $62,944.56 for annual software license maintenance for the Energov Software Permitting System utilized by Inspections and Code; and the Energov Software Business License System utilized by the Finance Department’s Revenue Division. This maintenance payment will cover ongoing support for both systems from July 1, 2015 through June 30, 2016.

This maintenance provides Information Technology, Inspections and Codes, Engineering, Planning and the Revenue Division with software enhancements, documentation updates, Users Group support and hot line support for the Energov Building Inspection System and Business License System.

Both systems were originally purchased from Energov per Resolution #655-05 for the Business License System; and Resolution #234-08 for the Permitting System. Energov was already providing maintenance support for the Business License system, purchased in 2005. In 2008, during negotiations with Energov to provide the Permitting System, software maintenance for both systems was combined as a cost savings measure. In November 2012, Tyler Technologies acquired Energov.

Funds are budgeted in the FY16 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
* * * * *

(C) TRANSIT ENHANCEMENT EQUIPMENT (ANNUAL CONTRACT) – RFB NO. 15-0030

It is requested that Council authorize the purchase of transit enhancement equipment from Swartz Associates, Inc. (Naples, FL) and Innocom Corporation (Columbus, OH). METRA has budgeted $45,000, per year, for the purchase of transit enhancements. METRA anticipates purchasing 30 each (Benches with Backs), 50 each (Benches without Backs) and 13 each (Single Face Info Centers), on an “as needed basis”.

Metra will utilize the transit enhancement equipment to replace missing, broken and worn out equipment along the bus routes and at the Transit Facility.

The contract period shall be for one (1) year, with the option to renew for four (4) additional twelve- month periods. Contract renewal is contingent upon the mutual agreement of the contractor and the City. The previous 5-year contract was awarded to Swartz Associates, Inc. and Innocom Corporation.

Bid specifications were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. Two bids were received on June 10, 2015. This bid has been advertised, opened and reviewed. The bidders were:

[Bid Tab for Transit Enhancements-Agenda Version].doc[Bid Tab for Transit Enhancements-Agenda Version].doc

Funds are budgeted each fiscal year for this ongoing expense: Transportation Fund – Transportation - Federal Transportation Administration - Capital Expenditure Under $5,000, 0751-610-2400-MFTA-7763. This purchase is funded: 80% Federal, 10% State and 10% Local.
* * * * *

(D) PLAYGROUND MULCH – (ANNUAL CONTRACT) – RFB NO. 10-0053

It is requested that Council approve the annual contract to purchase playground mulch from Lainer Plans, Inc. /dba/ KorKat (Carrolton, GA) for the estimated contract value of $53,190.00. The playground mulch will be required on an “as needed basis” and will be used for protective surfacing under and around playground equipment at various City parks.

The term of the contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor. The previous 5-year contract was awarded to Bliss Products and Services, Inc.

Bid specifications were posted on the City’s website and the Georgia Procurement Registry. Bid responses were received on July 22, 2015 from three bidders. This bid has been advertised, opened and reviewed. The bidders were:


DESCRIPTION/
VENDORS
EST. QTYLainer Plains, dba KorKat (Carrolton, GA)Bliss Products & Services (Lithia Springs, GA)PlayCore Wisconsin dba GameTime, Inc. (Longwood, FL)
Playground Mulch
100 Cubic Yard Load
30Unit Cost - $1,773.00
Total Cost - $53,190.00
Unit Cost - $1,890.00
Total Cost - $56,700.00
Unit Cost - $2,100.00
Total Cost - $63,000.00

Funds are budgeted each fiscal year for this on-going expense: General Fund - Parks and Recreation – Park Services – Operating Materials; 0101-270-2100-PSRV-6728
* * * * *

(E) STATE MANDATED ANNUAL WORKERS’ COMPENSATION FEES

It is requested that Council approve payment to the State Board of Workers’ Compensation, in the amount of $36,380.24, for annual assessment dues.

The dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The assessment is based on the number of employees and the payroll.

Funds are budgeted in FY16 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.
* * * * *

(F) HIGH PERFORMANCE MOBILE DATA COMPUTERS FOR POLICE DEPARTMENT

It is requested that Council approve the purchase of Twenty-Five (25) High Performance Mobile Data Computers/with Automatic Vehicle Location (AVL), Model Number MW8100, from Motorola (Columbus, GA), in the amount of $233,087.50, for the Police Department.

The equipment will be installed in pursuit vehicles approved to be purchased for the Police Department.

This purchase is part of a continuing project aimed at equipping all appropriate public safety vehicles with advanced technology, in order to maximize the efficiency of public safety response calls, for service, from the public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a contract to Motorola to provide mobile data units for public safety departments. To maintain uniformity of the equipment, the City has continued to purchase the equipment from Motorola. Consequently, the vendor is considered the only known source to provide the equipment, in accordance with the Procurement Ordinance, Article 3-114.

Funding in the amount of $186,470.00, for Twenty (20) units, is budgeted in the FY16 Budget: LOST/Public Safety – Police – Public Safety Lost – Automobiles. Funding in the amount of $46,617.50, for Five (5) units, was budgeted in the FY15 Budget and carried over to FY16: General Fund – Police – Motor Transport – Automobiles; 0101 – 400 – 3230 – MOTR – 7721.
* * * * *

(G) DECLARATION OF SURPLUS EQUIPMENT AT THE CIVIC CENTER

It is requested that Council declare the following equipment at the Civic Center, as surplus, in accordance with Section 7-501 of the Charter of Columbus Consolidated: Two Daktronics Scoreboards, 2008 John Deer Gator, Two Refrigerated Display Cases, Beer Tower, Sephra Chocolate Fountain, Douwe Coffee Maker, Hot Dog Roller, J & J Snack Food Oven (small), Hot Dog Warmer, Chef Mate Meat Grinder, Berkel Mixer, Merco Pizza Warmer, Univex Food Shredder, and Berkel Slicer.

Some items have been placed out of service due to normal wear and tear. However, the majority of the items are those that have been acquired through the numerous changes in food and beverage contract providers over the years. Due to the Civic Center’s in-house transition, these items are no longer needed. Revenue acquired through sale will be used to offset costs of those changes

The surplus items will be disposed of either through GovDeals or by live auction. GovDeals provides services to various government agencies allowing the sale of surplus and confiscated items via the Internet. The Auction Way, the City’s contracted auctioneer, will conduct the auction, if it is determined a Live auction will be held.

Revenue from the sale of the equipment will be deposited in the Civic Center Fund – Government Wide Revenue – Miscellaneous.
* * * * *

(H) PURCHASE OF VARIOUS SUPPLIES FROM GEORGIA CORRECTIONAL INDUSTRIES (GCI) – GEORGIA STATE CONTRACT

It is requested that Council approve the purchase of various supplies from Georgia Correctional Industries (GCI), via Georgia State Contract, GCI-INTRGOVT. The various supplies will be purchased by City departments on an “as needed basis”. The effective date of the contract is January 1, 1999 through January 28, 2099, with the option to renew.

GCI is a self-sufficient authority owned by the state, operating under the Georgia Department of Corrections. Their manufacturing, food production and processing programs are funded by the high-quality products and services they sell to government agencies. As state inmates are used in the manufacture of the goods, GCI sells only to government entities or contractors working for government entities.

The GCI contract provides another source Departments can use to purchase various supply items such as: chemicals/janitorial supplies, paint, signs, inmate supplies, furniture, etc….

Funds are budgeted each fiscal year for this on-going expense, various departments - Operating Materials; 6728 and other appropriate line-items.
* * * * *

(I) UPGRADE AND INTERFACE OF FIRE ALARM CONTROL SYSTEMS AT THE JAIL

It is requested that Council authorize the payment to Columbus Fire & Safety (Columbus, GA), in the amount of $69,683.00, for the upgrade and interface of fire alarm control systems at the Jail. The vendor will also provide maintenance and support (hardware and software), on an “as needed basis”, as well as, monthly monitoring services.

The Jail Needs Assessment Study conducted in 2012 identified the fire alarm systems as a mixture of technology from the 1980’s through 2000 with components in a state of reduced functionality, problematic interoperability, and subject to false alarms requiring un-necessary dispatch of Fire / EMS resources. The Sheriff’s Office identified this purchase as a critical need and a Life/Safety corrective action.


Funding, for the initial upgrade and interface, are budgeted in the FY16 Budget as follows: L.O.S.T. Fund - Sheriff – Jail – Capital Outlay Over $5,000; 0102-550-9900- LOST-7761. Funding for the “as needed” maintenance/support and monitoring services will be budgeted in the appropriate line-items each fiscal year.

* * * * *

(J) CHANGE ORDER 1 FOR VALENCIA DRIVE CULVERT REPLACEMENT

It is requested that Council authorize Change Order 1 with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $35,758.10 for the Valencia Drive Culvert Replacement project.

Per Resolution No. 350-14, Council authorized the culvert replacement at Valencia Drive. The primary need for Change Order 1 is for additional work due to drainage issues adjacent to the project site.


DocumentDescriptionAmount
Original ContractCulvert Replacement at Valencia Drive282,543.35
Change Order 1Additional work due to drainage issues adjacent to the project site.35,758.10
New Contract Amount $318,301.45


Funds are budgeted in the FY16 Budget: Paving Fund Supported Capital Projects – Drainage/Street Improvements – Valencia Drive Bridge Replacement; 0508-660-3

* * * * *

(K) MEMBERSHIP DUES FOR GEORGIA MUNICIPAL ASSOCIATION

It is requested that Council approve payment to the Georgia Municipal Association (GMA) in the amount of $35,505.16 for 2015 - 2016 membership dues for the City of Columbus, Georgia.

GMA is a voluntary, non-profit organization that provides legislative advocacy, education, employee benefit and technical consulting services to its members.

Funds are budgeted in the FY16 Budget: General Fund - Legislative – City Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.

“ITEM A”


A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING TO APPROVE THE CONTRACT WITH GEOGRAPHIC TECHNOLOGIES GROUP, INC. (GOLDSBORO, NC), TO UPGRADE THE GIS TAX PARCEL MAP DATABASE.

WHEREAS, an RFP was administered (RFP 15-0024) and proposals were received from seven offerors; and,

WHEREAS, the proposal submitted by Geographic Technologies Group, Inc. (Goldsboro, NC) met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to approve the contract with Geographic Technologies Group, Inc. (Goldsboro, NC), to upgrade the GIS tax parcel map database. Funds are budgeted in the FY16 Budget as follows: Bond and Lease Purchase Pools – Finance – GMA Lease Purchase Pool – Capital Expend-Over $5,000; 0542-200-5000-GMA-7761.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES (DALLAS, TX) IN THE AMOUNT OF $62,944.56 FOR ANNUAL SOFTWARE LICENSE MAINTENANCE FOR THE ENERGOV SOFTWARE PERMITTING SYSTEM UTILIZED BY INSPECTIONS AND CODE, AND THE ENERGOV SOFTWARE BUSINESS LICENSE SYSTEM UTILIZED BY THE FINANCE DEPARTMENT’S REVENUE DIVISION. THIS MAINTENANCE PAYMENT WILL COVER ONGOING SUPPORT FOR BOTH SYSTEMS FROM JULY 1, 2015 THROUGH JUNE 30, 2016.

WHEREAS, this maintenance provides Information Technology, Inspections and Codes, Engineering, Planning and the Revenue Division with software enhancements, documentation updates, Users Group support and hot line support for the Energov Building Inspection System and Business License System; and,

WHEREAS, both systems were originally purchased from Energov per Resolution #655-05 for the Business License System; and Resolution #234-08 for the Permitting System. Energov was already providing maintenance support for the Business License system, purchased in 2005. In 2008, during negotiations with Energov to provide the Permitting System, software maintenance for both systems was combined as a cost savings measure. In November 2012, Tyler Technologies acquired Energov.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS: That the City Manager is hereby authorized to make payment to Tyler Technologies (Dallas, TX) in the amount of $62,944.56 for annual software license maintenance for the Energov Software Permitting System utilized by Inspections and Code, and the Energov Software Business License System utilized by the Finance Department’s Revenue Division. This maintenance payment will cover ongoing support for both systems from July 1, 2015 through June 30, 2016. Funds are budgeted in the FY16 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 – ISS – 6541.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TRANSIT ENHANCEMENT EQUIPMENT FROM SWARTZ ASSOCIATES, INC. (NAPLES, FL) AND INNOCOM CORPORATION (COLUMBUS, OH). METRA HAS BUDGETED $45,000, PER YEAR, FOR THE PURCHASE OF TRANSIT ENHANCEMENTS.

WHEREAS, Metra anticipates purchasing 30 each (Benches with Backs), 50 each (Benches without Backs) and 13 each (Single Face Info Centers), on an “as needed basis”; and,

WHEREAS, Metra will utilize the transit enhancement equipment to replace missing, broken and worn out equipment along the bus routes and at the Transit Facility; and,
WHEREAS, the contract period shall be for one (1) year, with the option to renew for four (4) additional twelve- month periods. Contract renewal is contingent upon the mutual agreement of the contractor and the City.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase transit enhancement equipment from Swartz Associates, Inc. (Naples, FL) and Innocom Corporation (Columbus, OH). METRA has budgeted $45,000, per year, for the purchase of transit enhancements. Funds are budgeted each fiscal year for this ongoing expense: Transportation Fund – Transportation - Federal Transportation Administration - Capital Expenditure Under $5,000, 0751-610-2400-MFTA-7763. This purchase is funded: 80% Federal, 10% State and 10% Local.

_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT FOR THE PURCHASE OF PLAYGROUND MULCH FROM LANIER PLANS, INC./DBA/KORKAT (CARROLLTON, GA) FOR THE ESTIMATED CONTRACT VALUE AMOUNT OF $53,190.00.

WHEREAS, the playground mulch will be required on an “as needed basis” and will be used for protective surfacing under and around playground equipment; and,

WHEREAS, the term of the contract period shall be for two years, with the option to renew for three additional twelve-month periods, if agreeable to both parties.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to purchase playground mulch from Lainer Plans, Inc./dba/ KorKat (Carrolton, GA) for the estimated contract value amount of $53,190.00. Funds are budgeted each fiscal year for this on-going expense: General Fund - Parks and Recreation – Park Services – Operating Materials; 0101-270-2100-PSRV-6728.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING PAYMENT TO THE STATE BOARD OF WORKERS’ COMPENSATION, IN THE AMOUNT OF $36,380.24, FOR ANNUAL ASSESSMENT DUES.

WHEREAS, the dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The Assessment is based on the number of employees and the payroll.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the State Board of Workers’ Compensation, in the amount of $36,380.24, for annual assessment dues. Funds are budgeted in FY16 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF TWENTY-FIVE (25) HIGH PERFORMANCE MOBILE DATA COMPUTERS/WITH AUTOMATIC VEHICLE LOCATION (AVL), MODEL NUMBER MW8100, FROM MOTOROLA (COLUMBUS, GA), IN THE AMOUNT OF $233,087.50.

WHEREAS, the equipment will be installed in pursuit vehicles approved to be purchased for the Police Department; and,

WHEREAS, this purchase is part of a continuing project aimed at equipping all appropriate public safety vehicles with advanced technology, in order to maximize the efficiency of public safety response calls, for service, from the public. Per Resolution No. 431-00 (RFP No. 00-0022), Council awarded a contract to Motorola to provide mobile data units for public safety departments. To maintain uniformity of the equipment, the City has continued to purchase the equipment from Motorola. Consequently, the vendor is considered the only known source to provide the equipment, in accordance with the Procurement Ordinance, Article 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase Twenty-Five (25) High Performance Mobile Data Computers/with Automatic Vehicle Location (AVL), Model Number MW8100, from Motorola (Columbus, GA), in the amount of $233,087.50. Funding in the amount of $186,470.00, for Twenty (20) units, is budgeted in the FY16 Budget: LOST/Public Safety – Police – Public Safety Lost – Automobiles. Funding in the amount of $46,617.50, for Five (5) units, is budgeted in the FY16 Budget: General Fund – Police – Motor Transport – Automobiles; 0101 – 400 – 3230 – MOTR – 7721.
__________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE DECLARATION OF THE FOLLOWING EQUIPMENT AT THE CIVIC CENTER, AS SURPLUS, IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED: TWO DAKTRONICS SCOREBOARDS, 2008 JOHN DEER GATOR, TWO REFRIGERATED DISPLAY CASES, BEER TOWER, SEPHRA CHOCOLATE FOUNTAIN, DOUWE COFFEE MAKER, HOT DOG ROLLER, J & J SNACK FOOD OVEN (SMALL), HOT DOG WARMER, CHEF MATE MEAT GRINDER, BERKEL MIXER, MERCO PIZZA WARMER, UNIVEX FOOD SHREDDER, AND BERKEL SLICER.

WHEREAS, some items have been placed out of service due to normal wear and tear. However, the majority of the items are those that have been acquired through the numerous changes in food and beverage contract providers over the years. Due to the Civic Center’s in-house transition, these items are no longer needed. Revenue acquired through sale will be used to offset costs of those changes; and,

WHEREAS, the surplus items will be disposed of either through GovDeals or by live auction, whichever is in the best interest of the City. GovDeals provides services to various government agencies allowing the sale of surplus and confiscated items via the Internet. The Auction Way, the City’s contracted auctioneer, will conduct the auction, if it is determined a Live auction will be held.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare the following equipment at the Civic Center, as surplus, in accordance with Section 7-501 of the Charter of Columbus Consolidated: Two Daktronics Scoreboards, 2008 John Deer Gator, Two Refrigerated Display Cases, Beer Tower, Sephra Chocolate Fountain, Douwe Coffee Maker, Hot Dog Roller, J & J Snack Food Oven (small), Hot Dog Warmer, Chef Mate Meat Grinder, Berkel Mixer, Merco Pizza Warmer, Univex Food Shredder, and Berkel Slicer. Revenue from the sale of the equipment will be deposited in the Civic Center Fund – Government Wide Revenue – Miscellaneous.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF VARIOUS SUPPLIES FROM GEORGIA CORRECTIONAL INDUSTRIES (GCI), VIA GEORGIA STATE CONTRACT, GCI-INTRGOVT. THE VARIOUS SUPPLIES WILL BE PURCHASED BY CITY DEPARTMENTS ON AN “AS NEEDED BASIS”.

WHEREAS, GCI is a self-sufficient authority owned by the state, operating under the Georgia Department of Corrections. Their manufacturing, food production and processing programs are funded by the high-quality products and services they sell to government agencies; and,

WHEREAS, as state inmates are used in the manufacture of the goods, GCI sells only to government entities or contractors working for government entities; and,

WHEREAS, the GCI contract provides another source Departments can use to purchase various supply items such as: chemicals/janitorial supplies, paint, signs, inmate supplies, furniture etc….; and,

WHEREAS, the contract will remain in effect through January 28, 2099, with the option to renew.
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase various supplies from Georgia Correctional Industries (GCI), via Georgia State Contract, GCI-INTRGOVT on an “as needed basis”. Funds are budgeted each fiscal year for this on-going expense, various departments - Operating Materials; 6728, and other appropriate line-items.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE PAYMENT TO COLUMBUS FIRE & SAFETY (COLUMBUS, GA), IN THE AMOUNT OF $69,683.00, FOR THE UPGRADE AND INTERFACE OF FIRE ALARM CONTROL SYSTEMS AT THE JAIL; AS WELL AS, MAINTENANCE/SUPPORT (HARDWARE AND SOFTWARE), ON AN “AS NEEDED BASIS”, AND MONTHLY MONITORING SERVICES.

WHEREAS, the Jail Needs Assessment Study conducted in 2012 identified the fire alarm systems as a mixture of technology from the 1980’s through 2000 with components in a state of reduced functionality, problematic interoperability, and subject to false alarms requiring un-necessary dispatch of Fire / EMS resources; and,

WHEREAS, the Sheriff’s Office identified this purchase as a critical need and a Life / Safety corrective action; and,

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Columbus Fire & Safety (Columbus, GA), in the amount of $69,683.00, for the upgrade and interface of fire alarm control systems at the Jail, as well as, maintenance and support (hardware and software), on an “as needed basis”, and monthly monitoring services. Funding, for the initial upgrade and interface, is budgeted in the FY16 Budget as follows: L.O.S.T. Fund - Sheriff – Jail – Capital Outlay Over $5,000; 0102-550-9900- LOST-7761. Funding for the “as needed” maintenance/support, and monthly monitoring services will be budgeted in the appropriate line-items each fiscal year.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM J”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $35,758.10 FOR THE VALENCIA DRIVE CULVERT REPLACEMENT PROJECT.

WHEREAS, per Resolution No. 350-14, Council authorized the culvert replacement at Valencia Drive; and,

WHEREAS, the primary need for Change Order 1 is for additional work due to drainage issues adjacent to the project site.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 1 with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $35,758.10 for the Valencia Drive Culvert Replacement project. Funds are budgeted in the FY16 Budget: Paving Fund Supported Capital Projects – Drainage/Street Improvements – Valencia Drive Bridge Replacement; 0508-660-3000-CPPF-7622-21084-20140.

____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _______ day of ____________, 2015 and adopted at said meeting by the Affirmative vote of ___________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM K”
A RESOLUTION
NO._______


A RESOLUTION AUTHORIZING PAYMENT TO THE GEORGIA MUNICIPAL ASSOCIATION (GMA), IN THE AMOUNT OF $35,505.16, FOR 2015- 2016 MEMBERSHIP DUES.

WHEREAS, membership dues are for the City of Columbus, Georgia; and,

WHEREAS, GMA is a voluntary, non-profit organization that provides legislative advocacy, educational, employee benefit and technical consulting services to its members.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to render payment to the Georgia Municipal Association in the amount of $35,505.16 for 2015 - 2016 membership dues for the City of Columbus, Georgia. Funds are budgeted in the FY16 Budget: General Fund - Legislative – City Council - Membership Dues and Fees; 0101-100-1000-CNCL-6657.


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the Affirmative vote of __________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor