MINUTES
COUNCIL OF COLUMBUS, GEORGIA
PROCLAMATION/SPECIAL CALLED MEETING
FEBRUARY 4, 2014

The meeting of the Council of Columbus, Georgia was called to order at 5:03 P.M., Tuesday, February 4, 2014, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia. Honorable Teresa Pike Tomlinson, Mayor, and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.

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PRESENT: Present other than Mayor Tomlinson and Mayor Pro Tem Evelyn Turner Pugh were Councilors Mike Baker, Jerry Barnes, Glenn Davis, Berry Henderson, and Charles E. McDaniel, Jr. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B. Washington and Administrative Secretary Lindsey Glisson were also present. Councilor Bruce Huff took his seat at the Council table at 6:15 p.m. Councilor Evelyn Woodson took her seat at the Council table at 6:50 p.m.
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ABSENT: Councilors R. Gary Allen and Judy W. Thomas were absent. Deputy Clerk of Council Sandra Davis was also absent.
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INVOCATION: Led by Reverend Eric Estes, Pastor of the Lutheran Church of the Redeemer.
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PLEDGE: Led by Mayor Tomlinson.

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Mayor Tomlinson said every quarter we recognize employees of the Consolidated Government for their superior work and devotion to this city and its citizens. She then called on Mayor Pro Tem Turner Pugh to recognize those individuals who have been selected for honor this quarter and to read those proclamations.


INDIVIDUAL EXCELLENCE AWARD:

With Ms. Letitia Sikes, of the District Attorney’s Office standing at the Council table, Mayor Pro Tem Turner Pugh read Mayor Tomlinson’s proclamation, proclaiming Tuesday, February 4, 2014 “Letitia Sikes Day”, in Columbus, Georgia.

P.E.E.R. AWARDS:

With Ms. Stephanie Blunt, Muscogee County Prison, Mr. Joseph Kunze, Public Works, Ms. Letitia Sikes, District Attorney’s Office, Ms. Jennifer Teague, Information Technology, and Mr. Tyrone Whittaker, Tax Commissioner’s Office
Standing at the Council table, Mayor Pro Tem Turner Pugh read the proclamation of Mayor Tomlinson, proclaiming Tuesday, February 4, 2014, as their day, in Columbus, Georgia.

“COLUMBUS PARKS & RECREATION COMMUNITY SCHOOLS DAY”:____________________________________________________________

With Dr. James Worsley, Director of the Department of Parks and Recreation Director, Ms. Shelley Stephens, Community Schools District Supervisor and Ms.
Millie Del Toro, Community Schools District Supervisor, standing at the Council table, Mayor Tomlinson read her proclamation, proclaiming Tuesday, February 4, 2014, as “Columbus Parks & Recreation Community Schools Day”, in Columbus, Georgia.

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“COLUMBUS ARBOR DAY”:

With Mr. Steve Smith, Chairman of the City‘s Tree Board, standing at the Council table, along with Gloria Weston-Smart, Mrs. Karen Henderson, Mr. Terry Bell of Headquarters Nissan, Ms. Beverly Kinner and Ms. Terry Fike, Councilor Baker read the proclamation of Mayor Tomlinson, proclaiming February 21, 2014, as “Columbus Arbor Day”, in Columbus, Georgia.

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“PARTNERS IN EDUCATION (PIE) DAY”:

With Ms. Crystal Shahid, Chair, PIE Board of Directors, Mr. Mike Gaymon, President/CEO Greater Columbus Chamber of Commerce, Ms. Dana Whaley, PIE Program Manager, and Members of PIE Board of Directors standing at the Council table, Councilor Henderson read the proclamation of Mayor Tomlinson, proclaiming February 3 – 7, 2014, as “Partners In Education Day”, in Columbus, Georgia.


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“PHI BETA LAMBDA DAY”:

With Ms. Tyeshia Harris, PBL Secretary, Ms. Jacqueline Harris, Ms. Tiffany Miller, Ms. Candice Bucklin, Ms. Latasha Jones, standing at the Council table, Councilor McDaniel read the proclamation of Mayor Tomlinson, proclaiming Tuesday, February 4, 2014, as “Phi Beta Lambda Day”, in Columbus, Georgia.

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“THERESE PHILLIPS DAY”:

With Mrs. Therese Phillips Day standing at the Council table, Mayor Tomlinson read her proclamation, proclaiming Tuesday, February 4, 2014, as “Therese Phillips Day”, in Columbus, Georgia.

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“WANDA GRIMES DAY”:

With Ms. Wanda Grimes and many of her supporters standing at the Council table, Councilor Barnes read the proclamation of Mayor Tomlinson, proclaiming Tuesday, February 4, 2014, as “Wanda Grimes Day”, in Columbus, Georgia.

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“BLACK HISTORY MONTH:”

With Mrs. Carol Gertigerdes of The Columbus Times Newspaper and many others standing at the Council table, Councilor Barnes read the proclamation of Mayor Tomlinson, proclaiming the month of February 2014, as “Black History Month Celebration”, in Columbus, Georgia.

Ms. Gerdes said she wants to let you know that Mrs. Annie “Mother Love” Flournoy, who was very important to this community has passed away. She said the services will be on Saturday either in Lato or Seale Alabama.

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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND READ IN ITS ENTIRETY BY MAYOR PRO TEM TURNER PUGH AND ADOPTED BY THE COUNCIL: _ _____ ______________________ __

A Resolution (47-14) – Conveying condolences to the family of Mr. Gary Freeman, employee with the Parks and Recreation Department who passed away on November 26, 2013.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those six members of Council present at the time, with Councilors Henderson and Huff being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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SPECIAL CALLED COUNCIL MEETING

Mayor Tomlinson said this Special Called Meeting is making up for our snow day that we had on last Tuesday when the ice storm hit our area and we had to cancel our meeting. She said we had so much business to do that we wanted to make sure that we certainly didn’t fall behind.

With regards to the Health and Wellness Center presentation that is listed on her agenda, Mayor Tomlinson said she has conferred with City Manager Hugley and said for continuity, she is going to move that presentation to the City Manager’s Agenda.
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MINUTES OF COUNCIL MEETINGS: Minutes of the December 3 & 10, 2013 and January 7 & 14, 2014 Council Meetings of the Council of the Consolidated Government of Columbus, Georgia were submitted and approved upon the adoption of a motion made by Mayor Pro Tem Turner Pugh. Seconded by Councilor Woodson and carried unanimously by those six members of Council present at the time, with Councilors Henderson and Huff being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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CITY ATTORNEY'S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:__________________________________

An Ordinance
(14-3) – Rezoning property located at 1510, 1506, 1426 and 1410 6th Avenue from an LMI (Light Manufacturing Industrial/UPT) (Uptown) with conditions to an UPT (Uptown) with amended conditions zoning district. The purpose of the rezoning is for multi-family dwellings and offices.

Mayor Pro Tem Turner Pugh moved the adoption of the ordinance. Seconded by Councilor Woodson and carried unanimously by those six members of Council present at the time, with Councilors Henderson and Huff being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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THE FOLLOWING ORDINANCE, WHICH WAS DELAYED FROM THE JANUARY 14, 2014 COUNCIL MEETING WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND AMENDED BY THE COUNCIL AND THEN INTRODUCED ON FIRST READING:____ ___

An Ordinance – Rezoning property located at 6450 Schomburg Road from an SFR1/RO (Single Family Residential/Residential Office) to an RO (Residential Office) zoning district. The purpose of the rezoning is for personal care home, type III; multifamily dwellings; daycare, type III.

City Attorney Fay pointed out that Councilor Allen has worked out some new conditions that was distributed around the Council table tonight and said that we need to get a motion to amend the ordinance to add these new conditions. He said he knows that Councilor Allen has talked with Councilor Henderson.

Councilor Henderson made a motion to amend the ordinance to include the new conditions. Seconded by Councilor Barnes and carried unanimously by those eight members of Council present, with Councilors Allen and Thomas being absent for the meeting.

City Attorney Fay said there are now six conditions in the ordinance that will be on second reading on next week for a final vote. He said there will also be a resolution for a special exception use for this location as well.

Councilor Henderson said Councilor Allen has been meeting with the individuals over there and said that they have identified that in Phase One, it’s basically a revamp of the existing buildings and said the construction that might be viewed as a little more intrusive to the neighbors will be in Phase Two and that is when these conditions will have to be exercised.

City Attorney Fay said the ordinance will be listed on his agenda for next week’s meeting for a final vote.

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EXECUTIVE SESSION:

City Attorney Fay said he would like to have an executive session at the end of tonight’s meeting to discuss some litigation matters.
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PUBLIC AGENDA:

MR. JOE L. MILES, REPRESNTING S.W.A.T. (SOUL WINNERS ACROSS TOWN), RE: TO PROVIDE INFORMAOTN ON TEEN PROGRAM:_______________________________________________________

Mr. Joe L. Miles representing S.W.A.T (Soul Winners Across Town), who requested to be listed on the agenda for tonight’s meeting, to provide information on a teen program cancelled his scheduled appearance for tonight’s meeting.

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MR. PAUL OLSON, RE: TAX ABATEMENTS, RESOLUTION NUMBER 343-09, CRIME PREVENTION PROGRAM AND TSPLOST:____

Mr. Paul Olson, 13830 Upatio Lane, came forward and said that he is here to speak to Resolution No. 343-09. He said of the $131.5 million that you indebted
us, the City Council and Mayor Wetherington, which basically, 70% of that $131million is for infrastructure and amenities, the Natatorium; and etc, those things that we didn’t vote for. He said 30% was dedicated towards public safety and said if he is not mistaken, you passed a resolution stating that you would dedicate 70% for public safety and 30% for infrastructure. He said if you would take a look at that resolution, 343-09, and look at that project list, you will see what he is saying; close to $100 million in infrastructure and amenities . He said when it comes to the Public Safety; the only thing that he sees is the EMS station of $2 million and the Correctional facility of $31 million; which is a total of $33 million. He said there is $98 million dedicated to the other; which is totally against what you promised.

Mr. Olson said he has talked with Mr. John Darr, the Sheriff, and said right now he has a holding capacity of around 1100 and in the $31 million, you are going to add an Annex of approximately 500 more beds; and said what you are doing is increasing and exacerbating the situation instead of actually working with the judicial system here in Muscogee County with Superior Court Judges, and said those with lesser offenses may possibly have an ankle bracelet. He said he recalls an article in the newspaper which says the Sheriff’s Department medical cost is somewhere around $1.8 million; which was cost overruns, which he said should actually be indigent care. He said they are not created any revenue, and said if anybody should be getting from the Medical Center Authority, and Columbus Regional; it certainly should be the prisoners. He said that’s a violation of that contract and said Frank Martin excluded that. He said he thinks the City needs to re-look at the contract that they have with the Medical Center Authority and include that because right now, it’s coming out of the general fund budget when it should be coming out of the 3 mills and property taxes that we the citizens of Columbus are spending $12 million and instead its buying Spring Harbor for $75 million and wanting to take this off of the tax rolls, non-profits and then purchasing things like the Doctor’s Hospital, Hughston Clinic and Tidwell Cancer Center.

Mr. Olson also made comments with regards to the TSPLOST and said the Council needs to take a look at that.

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MR. BERT COKER, RE: WHITEWATER, NATATORIUM, ICE SKATING RINK, COUNCIL CHAMBERS, SKATE BOARD PARK, LETER TO THE LEDGER-ENQUIRER AND THE OLOST FUNDS:______

Mr. Bert Coker, came forward and made comments regarding WhiteWater project, natatorium, Ice Skating Rink, Council Chambers, Skate Board Park, Letter to the Ledger-Enquirer and the OLOST Funds. He said he don’t know where the City of Columbus gets all of the money to build these projects. He said he was inquiring about the Natatorium and said he was told it would cost about $300 per month to join for six months. He said the City needs to tighten up their belt; especially with the Development Authority.

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MR. TRACY L. SAYERS, REPRESETING PEZOLD MANAGEMENT ASSOCIATES D/B/A MCDONALDS, RE: A REQUEST TO GRANT AN EXCEPTION TO THE UDO REQUIRING SIDEWALKS:________________

Mr. Tracy L. Sayers, representing Pezold Management Associates d/b/a McDonalds, who requested to be listed on tonight’s agenda, to speak to the subject of an exception to the UDO requiring sidewalks, did not respond when given an opportunity to address the Council.
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CITY MANAGER'S AGENDA:

THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (48-14) – Authorizing the approval to submit an application to the Georgia State Board of Worker's Compensation for official self-insurance status and if approved accept said status.

Councilor Henderson moved the adoption of the resolution. Seconded by
Councilor Woodson.

Councilor Huff asked if this is just a formality and said there is no money involved in this matter.

City Manager Hugley responded to Councilor Huff’s question saying there is no money involved and said we are just acknowledging to the Worker’s Compensation Board that we are self-insured and to affirm to them that we are going to follow all of the laws associated with being self-insured.

The question was then called on the motion, as made above, which carried unanimously by those eight members of Council present, with Councilors Allen and Thomas being absent for the meeting.
A Resolution (49-14) – Authorizing the approval of the execution of an annual contract with Promaxima (Houston, TX) to provide athletic equipment maintenance/repair services for Columbus Consolidated Government, specifically for the Columbus Police Department and the Parks and Recreation Department, for the estimated annual contract value of $13,295.00. Maintenance services will be performed on a regular monthly and systematic schedule on athletic equipment located in the Public Safety Gym. Maintenance repairs will be performed on an “as needed” basis for athletic equipment housed City Recreation Centers, including: 29th Street Recreation Center, Fluellen Recreation Center, Fox Senior Center, Frank Chester Recreation Center, Gallops Senior Center, Haygood Gym, Northside Recreation Center, Psalmond Road Recreation Center, and the Shirley Winston Recreation Center.

The contract for the Columbus Police Department comprises a monthly cost of $250.00 for Regularly Scheduled Maintenance Costs, Labor/Repair Rate of $35.00/hour, and a Labor/Repair Rate for After Hours/Emergency Repairs of $50/hour. Due to budgetary constraints the Parks and Recreation Department will only be contracting for Labor/Repair Rate of $35.00/hour on an “as needed” basis.
The contract term will be for two years, with the option to renew for three additional twelve month periods. Contract renewal is contingent upon the mutual agreement of the City and the contracted vendor.

Councilor McDaniel moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilors Allen and Thomas being absent for the meeting.

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MONTHLY FINANCE UPDATE - DECEMBER:

Director of Finance Pam Hodge then came forward and gave the monthly finance update for December 2013. She said on the OLOST through November, which is reflected in the December’s report, we collected $13.8 million month to date through November; was up 1.1% and year to date, .36%; so relatively flat on the OLOST through December. She said we did receive December’s collections at the end of last week; and said we are at $17.1 million total which was a half percent down for the month of December and year-to-date is at .19% up. She said provided in the report is the expenditures by department.

Ms. Hodge said there have been quiet a few questions about some of the departments that are allocated on the Public Safety side and just to make sure on those departments, Public Works, Parks & Recreation, METRA, Civic Center; those expenditures related to the public safety is only for the correctional officers and the supplement that those correctional officers receive; they do not receive any
allocation for operating expenses.

She said on the Infrastructure 30% side; she has included a list of the projects that have been completed with the infrastructure for Roads, Stormwater, Information Technology, and Facilities Improvement, which is provided at each monthly update.

Mayor Tomlinson also pointed out that the list is also on e-cap as well.

Finance Director Hodge stated that she continues to utilize the same report; therefore, the information dates back to the beginning of the collection which was in FY-2009 and shows each year going forward; therefore, the entire history of the OLOST is on this report and it is updated monthly.

Councilor Henderson said there has been a lot of misinformation put out here today; and then asked Finance Director Hodge, have we at any time exceeded the 30% on the Infrastructure of what was received from the OLOST, or expenditures, to which Ms. Hodge stated no.

He then asked, have we ever fallen short of the 70% in terms of the expenditures; even when we are making capital expenditures and issuing debt, we
make sure the debt service is still divided along those lines, to which Ms. Hodge said that is correct. Ms. Hodge said the debt service; especially related to Resolution Number 343-09; the debt service for project specific is allocated either to the Public Safety or to the Infrastructure, depending on the actual project. She said it is not split 70/30 for the bond issue, it is split specifically for the project and the debt service is listed as an expenditure on the report and it would show that the expenditure for public safety is very low, the expenditure for the Infrastructure for last year was $5.2 million; the expenditures for debt service related to those bonds for public safety last year was $117,000. She said we definitely allocate based on the specific project.

Director of Finance Hodge continuing on with the Finance Update then pointed out the following information as outlined below.

time last year. Local Option Sales Tax is down 6.60% compared to the same time period last year. Month to date was down 7.02% for the month of December and year to date 6.68%.

Storm water Fund- up 3.70%; and said for those funds that are allocated, a majority of property taxes, we are seeing from the Tax Commissioner’s Office the collection of property taxes sooner than we had typically seen last year. She said the digest was only up .86%; so, we are not collecting more taxes than we expected, we are just receiving them sooner in the fiscal year than what we typically did last year.

Ms. Hodge said on the Health Insurance Fund, this is a cash collection of $10.4 million; relatively flat as compared to last year expenditures of $13.1 million. She said from a cash prospective standpoint, the Health Insurance Fund has a difference of negative $2.6 million.

TSPOLST- Ms. Hodge said through the month of November, we have collected $3.5 million for the entire region; the discretionary of $888,000, and of that amount $193,523.00 was the discretionary for Muscogee County. She said she has also included a list of the projects that have been started related to the TSPLOST projects, to include the Riverwalk, South Lumpkin Multi-use facility,
U.S. 27 Custer Road Inter-change, and the Inter-City Bus Park & Ride project.
She said those expenditures have been outlined on the report.

Director Hodge in her conclusion said she added a monthly expenditure report for the general fund, so that the Council can see how departments are spending the budget that was allocated to them. She said she has indentified specific departments either as being okay, tracking, within budget or if they are on the watch. She said what she considers as being on the watch is if they are over 50% expended by the end of December without something specific related. She said she has identified those departments who have exceeded their budgets that include the City Attorney’s office, which is completely related to litigation, Employees’ Benefits, with the majority of those expenditures occurring the first half of the year; which is expected. Homeland Security, which is a very small allocation of budget; their fuel and auto parts are exceeding their budget at this time. She said the Marshal’s Office is really close; so, we are watching them. Probate Court is really close; they have exceeded in their guardian anti lime allocation; therefore, we are watching them. She said the Sheriff’s Department is also on watch, as we are continuing to have meetings with the Sheriff and monitor his budget. She said at this point in the year, his budget, expenditures through the end of December are tracking the same as they were the last two fiscal years, right at the same amount.

After the conclusion of Ms. Hodge’s presentation, City Manager Hugley made comments with regards to those departments that have been placed on the watch list and asked Ms. Hodge to explain that matter further. She also responded to further questions of the Mayor with regards to the Sheriff’s Department.

After some discussion, Mayor Tomlinson asked Director of Finance Hodge to meet with the Sheriff so that we can understand exactly the numbers and any report that you can get to the Council, she would ask that you get it to the Council as soon as possible so they can be well versed on the issue and see what we might be able to do. She said there was a power-point presentation that was given; where we had agreed upon two or three items where changes would be made and then asked Ms. Hodge to make sure that she goes over that with the Sheriff as well.

Ms. Hodge also responded to a question of Councilor Davis regarding the increase in the timing of collection of property taxes.

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CCG HEALTHCARE/FINANCIAL DISCUSSION:

City Manager Hugley said on last week, we were scheduled to meet to have the Healthcare discussion, but we had inclement weather and was not able to do that; therefore, it rolled into this meeting. He said they will now go through the agenda as they have done before. He then called on Finance Director Hodge to go through her presentation for fifteen minutes. Prior to Finance Director Hodge coming forth, there was another matter called up for discussion. (See below for additional discussion on this matter)

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BID ADVERTISEMENTS:

Councilor Davis said we didn’t talk about the bid advertisements, but said there are some people concerned about the ISO ratings in certain areas in the back of Green Island Hills. He said he is not sure who all is affected, but said he knows that there is a terrority, where in the last year or two, the ISO ratings have changed; going from 2 to 10. He said he has heard some stories that people’s homeowner’s insurance has gone up over the last few years; some have doubled what it was, and in some cases tripled. He said lately he has gotten a lot of telephone calls about this matter and said hopefully, we can get enough information out there so that we can help people to understand exactly what’s going on. He said there is bid advertisement listed on the City Manager’s Agenda to solve that matter; therefore, he would like someone to speak to this subject. He said what he would like to really understand is the timeframe and the timeline.

He said he would really like to have it noted that the City is going to be available and willing to help in whatever way possible, whether it’s getting letters to the insurance companies, carriers, or whatever information that is needed at this point. He said this is the time of the year that a lot of policies are starting to change over. He said it is his understanding that some people have gotten dropped and said that is a great concern of his. He said he has taken awhile, but he is hoping that we can have someone to talk about this tonight and give some insight as to how long the process is going to take.

Councilor Davis said he has told the people that the City has been working diligently on this matter, but the State, as well as the Department of Natural Resources is involved as well, and there was a dam issue and that it has just taken a long process.
City Manager Hugley said sometime ago we received notification from some homeowners in a portion of the Green Island Hills area that their insurance companies’ had contacted them because their ISO rating had changed, they were more than five miles in response time from a residence because the Fire & EMS had to go around an area to get into the area, and when you calculated the mileage, it was more than five miles. He said their ISO rating changed; which meant their homeowners insurance went up, and in some cases astronomical. He said we reported that to the Council, and we immediately looked for a solution to give those homeowners some relief. He said they meet with the Department of Natural Resources onsite and said there is a road through park property up there in that area. He said it was an overgrown dirt road and then we determined if we created a road through that area with their concurrence, we could get them under that five miles radius; which means that their ISO rating would be reverted back and their homeowners’ insurance rates would be lowered.

He said it has taken some time to get an agreement from DNR, but said we now have gotten that agreement to move forward. He said on our bid advertisements, we have listed the Green Island Fire Road and Dam repair project; that is what that project is. He said the bids are due in on February 12th and once we get those bids in and determine who the successful bidder is; we can start moving forward with developing the road to a standard that our Fire/EMS personnel can use that road to get to those residents that got caught up in this ISO issue.

City Manager Hugley said once we get those bids in Deputy City Manager Arrington might be able to tell us how long it will take to get that road developed and when they can expect some relief from there.

Mayor Tomlinson said Fire/EMS Chief Jeff Meyers has spoken with the ISO officials and they have assured us that they will do everything in their power to make certain that the insurers abide by the common code, which is once the ISO rating is established, they adjust their premiums accordingly. She said they can’t control private insurance companies, but they will certainly make sure that the new and revised information is given to the insurance companies; so, that hopefully these homeowners can have some relief.

Deputy City Manager Arrington said the road the City Manager is referring to is actually two miles long, and said the bid that is on the Council’s information is for a very short section; which is probably less than a quarter of a mile. He said it runs behind some houses on the very northern end of Green Island Hills, and there was a section of the road that had deteriorated to the point that it couldn’t be quickly and easily restored. He said on the balance of that road, Public Works is already working on that road. He said they are in the process of replacing three drain pipes that go across the road and will be grading and during the work that needs to be done. He said we won’t be able to report to ISO that we do have an alternate route until this bid is approved, awarded and construction gets underway.

He said it would only be an estimate at this point, but said it may be sometime this summer before we will be able to make that report to ISO that the road is operational and that the Fire Department has it for use and response. He said one thing that is very important to understand is that nothing has changed when it comes to the capabilities of the Fire Department to protect the people in Green Island.

Deputy City Manager Arrington said we still have the same capabilities that we had before the ISO situation changed. He said the ISO is a designation based on a number of parameters and said the ISO criteria is what changed, not our capacity within the City to protect those people. He said the ISO changed the criteria and as a result of that change in the criteria the ratings changed. He said we still have Fire
Station 14 on Old River Road and the other fire stations that are strategically located, and said their response hasn’t changed at all and they still have the same protection available to them. He said this road will improve response time of Station 14 and said we hope to have that restored by this summer.

Councilor Davis thanked City Manager Hugley and Deputy City Manager Arrington for this update. He said he is hoping that we would have our staff available, if needed to assist in this matter.

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WILD COYOTES:

Councilor Davis said we have heard a lot of conversations about coyotes in town around the State lately. He said he promised a lot of his constituents that he would bring it up tonight and talk about it. He said there have been some alarming things that have happened in some neighborhoods where supposedly a deer has been killed by coyotes in people’s backyards which have really alarmed them. He said he has heard stories of where pets and animals have being taken and certainly that would alarm most people. He said we all understand that wild animals are varmints and they are not being hunted, but are hunters. He said he has tried to inform then and encourage them to contact Animal Control and what we can do locally, which are simply, the only thing we can do; which is his understanding, is to put out a cage with some food in; and hopefully, we can catch them and move them to another location.

He said the concern is that it is happening more regularly, people are seeing more citing, and claims of bigger animals, bigger coyotes; and said that does concern him. He then asked if that is something that we need to talk about more at the State level to provide assistance to communities. He said he don’t even know if the State is looking at these matters, or is this something that we need to start having more conversations on. He said he knows that the City is limited in its resources, but said he is hearing more and more people talk about this issue in the community.

City Manager Hugley said just let them know the area, …he said if there is citing of coyotes, we need to know what the areas are so that we can at least have a plan in place, like we did with the wild hogs. He said we can look at how we can try and resolve that situation. He said he will have Animal Control and Public Works to come up with a plan to try to deal with the coyote issue. He said if it becomes more than what we can handle locally, he don’t know if there is any State assistance, but certainly we can look into that. He said he thinks that we need to address the matter locally with our resources first and he believes that we have the capacity to handle that situation locally, much like they are doing with the wild hogs.

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CHICKENS IN THE EAST WYNNTON ROAD AREA:

Councilor Huff said he received a telephone call on yesterday from a resident in the East Wynnton area where she stated that she had spoken with you and Animal Control concerning chickens and other animals in the neighborhood. He said he just wanted to mention that to you that they were a little angry on yesterday so that you can follow-up with them on this matter to see what’s going on so that we can get control of it, whatever it is.

City Manager Hugley said he will have the staff to follow-up, but said he has met with one person personally in his office and said he has meet with staff, and have been on site personally to see what was going on. He said the staff currently has a plan to try and remedy that problem. He said they have traps out and are trying to catch them.

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HEALTH/WELLNESS CENTER UPDATE:

Mr. John Redmond, Internal Auditor came forward and gave an update on the Health
and Wellness Center and highlighted the following information as outlined below.

HWC Comment Cards

Question 1

Was your appointment scheduled in good time?
Question 2

Question 3

Question 4

Question 5

Question 6

Question 7

Question 8

Question 9
Other Comments:
Comment Card Results
Summation of Comment Cards HWC is gaining patient loyalty
HWC Question: Pharmacy
HWC Question: All Employee Access
HWC Question: Children under age of 3

HWC Question: Medical Records

HWC Question: Medication Allergy The HWC Employee Benefit
How HWC Works
After the conclusion of his presentation, Mayor Tomlinson asked that Mr. Redmond to make a copy of the power point presentation be made available to all of the CCG employees.

Internal Mr. Redmond also responded to questions of members of the Council.

Councilor Davis said he understands that Mr. Redmond has some extensive background and knowledge in healthcare and used to work in that industry. He said the Council has asked for some information, as it relates to an analysis and the overall some of the information that we talked about, not only with the Health Care Plan and Wellness Plan, if we could get Internal Auditor Redmond to look into that and provide us with a report.

After the conclusion of Internal Auditor John Redmond and the Mayor and members of the Council made some comments, and Finance Director Pam Hodge made a brief presentation with regards to the CCG Health.

City Manager Hugley opened up the floor for any department head to come forward and make a presentation. No department Director came forward; however, there were some city employees who came forward and voiced their concerns regarding this matter, to include Traffic Engineer Manager Ron Hamlett and Mr. Kevin Wells of the Public Works Department made comments.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUINCIL WASHINGTON AS INFORMATION FOR THE MAYOR AND COUNCIL:________________________________________________________

(1) Biographical Sketch of Dr. James Lopez, Councilor McDaniel’s nominee to replace Dr. William DeNamur on the Board of Health.

(2) Biographical Sketch of Ms. Simi Barnes, Councilor Barnes’ nominee to replace Ms. Elizabeth Matheny on the Region Six Regional Planning Board.

(3) Biographical Sketch of Ms. Beverly Janice Garland, Councilor Baker’s nominee to replace Ms. Elizabeth Matheny on the Region Six Regional Planning Board.

(4) Biographical Sketch of Mr. Wallace Davis, Councilor Barnes’ nominee to replace Mr. Zeph Baker on the Planning Advisory Commission.

(5) Application of Elizabeth Hurst to temporarily close 14th Street from 1st Avenue to Broadway and 1st Avenue from 14th Street to 15th Street, on Saturday, February 22, 2014 from 7:00 a.m. to 3:00 p.m. in connection with the “Uptown VIP Bed Races”.

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THE FOLLOWING THREE RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL PURSUANT TO THE ADOPTION OF A SINGLE MOTION MADE BY COUNCLOR HENDERSON AND SECONDED BY COUNCILOR HUFF, WHICH CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS OF COUNCIL PRESENT AT THE TIME, WITH COUNCILOR MCDANIEL ABSENT FOR THIS VOTE AND COUNCILORS ALLEN AND THOMAS BEING ABSENT FOR THE MEETING:________________________________________________________

A Resolution (50-14) – Ratifying the cancellation of the regularly scheduled Council Meeting of January 28, 2014.

A Resolution
(51-14) – Excusing Councilor Charles E. McDaniel, Jr. from the December 10, 2013 and January 14 & 21, 2014 Council Meetings.

A Resolution
(52-14) – Receiving and approving the report of the Finance Director of those alcoholic beverage licenses that were approved and/or denied during the month of December 2013.
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KEEP COLUMBUS BEAUTIFUL COMMISSION:

Clerk of Council Washington submitted an email correspondence from Mr. John Loomis resigning from his seat on the Keep Columbus Beautiful Commission. Mayor Pro Tem Turner Pugh moved the letter be received with regrets and thanks for his service. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilor McDaniel being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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COMMUNITY DEVELOPMENT ADVISORY COUNCIL:

Clerk of Council Washington submitted an email Correspondence from Sally Haskins resigning from her seat on the Community Development Advisory Council. Mayor Pro Tem Turner Pugh moved the letter be received with regrets and thanks for his service. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilor McDaniel being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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THE MEDICAL CENTER HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington submitted a letter from Mr. Michael Gorum advising that The Medical Center Hospital Authority voted to elect Rashmi Hudson to replace Michael Eddings and Bob Koon was re-elected for another term of office. She further advised that they may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those seven members of Council present at the time, with Councilor McDaniel being absent for this vote and Councilors Allen and Thomas being absent for the meeting.

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HOSPITAL AUTHORITY OF COLUMBUS:

Clerk of Council Washington submitted an email correspondence from Mr. George Mize, Jr., advising that the Hospital Authority of Columbus selected Betty Tatum, Ken Chung and Cynthia Williams Jordan to serve on the board.

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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL: ___________ ________________

Board of Tax Assessors, No. 01-14.
Convention & Trade Center Authority, December 16, 2013.
Convention & Visitors Bureau, November 20, 2013.
Family & Children Services, December 11, 2013.
Hospital Authority of Columbus, October 29, 2013.
Planning Advisory Commission, December 4 & 18, 2013.
Recreation Advisory Commission, January 22, 2014.
Taxicab Commission, November 13, 2013.
Uptown Facade Board, October 21 & November 18, 2013.
Uptown Facade Board, December 16, 2013.
Water Commissioners, Board of, December 9, 2013.

Councilor Henderson made a motion to approve these minutes. Seconded by Councilor Baker and carried unanimously by those seven members of Council at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas being absent for this meeting.

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BOARD APPOINTMENTS:

BOARD OF HEALTH:

Clerk of Council Washington pointed out that the term of office of Dr. William DeNamur on the Board of Health expired on December 31, 2013 and that Councilor McDaniel is nominating Dr. James Lopez to succeed Dr. William DeNamur. She said she will bring this back at next week’s meeting for the Council’s confirmation.


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BOARD OF TAX ASSESSORS:

Clerk of Council Washington pointed out that Mr. Daniel Hill was nominated at the last Council meeting to succeed himself for another term of office, which will begin on January 1, 2014 and expire on December 31, 2019. and advises that he may now be confirmed. Councilor Barnes so moved. Seconded by Councilor Woodson and carried unanimously by those seven members of Council at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas being absent for this meeting.

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BOARD OF HONOR:

Clerk of Council Washington pointed out that we are still trying to find someone to succeed Mr. Jack Rodgers’ seat, who does not wish to serve again. She said those members must be a former Mayor or City Councilor.

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COMMISSION ON INTERNATIONAL RELATIONS & CULTURAL LIAISON ENCOUNTERS (CIRCLE):_________________________________

Clerk of Council Washington pointed out that Ms. Indira
Nino was nominated at the last meeting to succeed Mr. Owen Ditchfield, who resigned his seat on the board and further advises that she may now be confirmed. Councilor Henderson so moved. Seconded by Councilor Woodson and carried unanimously by those seven members of Council at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas being absent for this meeting.

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PUBLIC SAFETY ADVISORY COMMISSION:

Clerk of Council Washington pointed out that the seat of Mr. Andrew Hollomon has been declared vacant by the Council and that he represented

Council District Five and advised that Councilor Baker is working to get a replacement for this seat.

She also pointed out that the terms of office of Ms. Margaret Shafer, Council District Seven expired on October 31, 2013 and that she is not eligible to succeed herself for another term of office and that Council Woodson is working to get a replacement for this seat as well.

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PLANNING ADVISORY COMMISSION:

Clerk of Council Washington pointed out that Mr. Zeph Baker’s seat on the Planning Advisory Commission has been declared vacant by the Council. She further pointed out that Councilor Barnes is nominating Mr. Wallace Davis to fill this unexpired term of office and that she will bring it back at the next regular meeting for the Council’s confirmation.

Councilor Davis said he has received some concerns regarding this matter and said he would like to have a week delay on this matter.

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REGION SIX REGIONAL PLANNING BOARD:

Clerk of Council Washington pointed out that Ms. Elizabeth Matheny has resigned from the Region Six Planning Board. Councilor Barnes nominated Ms. Simi Barnes to fill this unexpired term.

Clerk of Council Washington said she would bring this back at the next regular meeting for the Council’s confirmation.

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TAXICAB COMMISSION:

Clerk of Council Washington pointed out that Mr. K. Matthew Probst has resigned his seat on the Taxicab Commission and he represented the taxicab owner business. She further pointed out that we are working with the taxicab industry for someone to fill this unexpired term.

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THE FOLLOWING TWO ADD-ON RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:___ _______________

A Resolution
(53-14) – Excusing Councilor R. Gary Allen from the February 4, 2014 Council meeting.

A Resolution
(54-14) – Excusing Councilor Judy W. Thomas from the February 4, 2014 Council meeting.

Councilor Henderson moved the adoption of the resolutions. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas being absent for this meeting.

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EXECUTIVE SESSION:

Regarding an earlier request of City Attorney Fay for an executive session, Mayor Pro Tem Turner Pugh made a motion to allow the Council to go into an executive session to discuss a litigation matter. Seconded by Councilor Henderson and carried unanimously by those seven members of Council at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas being absent for this meeting.

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At 9:30 p.m., the meeting was adjourned to allow the Council to go into an executive session.

At 9:42 p.m. the meeting was called back to order, at which time Mayor Tomlinson pointed out that the Council met in an executive session to discuss a litigation matter, but there were no votes taken. With there being no other business to come before the Council, Mayor Tomlinson then entertained a motion for adjournment. Mayor Pro Tem Turner Pugh so moved. Seconded by Councilor Huff and carried unanimously by those seven members of Council present at the time, with Councilor McDaniel being absent for the vote and Councilors Allen and Thomas absent for this meeting, with the time of adjournment being 9:43 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia