Agenda Item # 6
Columbus Consolidated Government
Council Meeting

August 9, 2016

Agenda Report # 29

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) CONSTRUCTION SERVICES FOR BIBB MILL RIVERWALK – RFP NO. 16-0017

It is requested that Council authorize the execution of a construction contract with Scott Bridge Company, Inc. (Opelika, AL) for the Bibb Mill Riverwalk.

The project will consist of a new Riverwalk trail, approximately 2000 feet in length, connecting the existing Riverwalk to the north and south. The new Riverwalk trail will go through a portion of the existing remains of the Bibb Mill structure. The new Riverwalk project will consist of a 12’-0” wide concrete and asphalt path. The project will have amenities such as area lighting, benches, trash receptacles, and landscaping appropriate to the area and consistent with standards used on other adjacent Riverwalk projects. From this project site, the Riverwalk proceeds south for approximately 13 miles to the Fort Benning National Infantry Museum and north for approximately 3 miles to the Lake Oliver Marina.

Scott Bridge Company will provide the following services:


RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on April 13, 2016. A Mandatory Pre-Proposal Conference/Site Visit was held on April 26, 2016; four (4) contracting companies were represented at the Mandatory Pre-Proposal Conference/Site Visit.

This RFP has been advertised, opened and evaluated. Proposals were received on May 13, 2016 from the following vendors:

Scott Bridge Company, Inc. (Opelika, AL)
Southeastern Site Development, Inc. (Newnan, GA)



The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-/1st Evaluation Meeting
07/13/16
The Pre-Evaluation and First Evaluation committee meetings were combined. The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview.

Proposals were disbursed to each committee member to review during the meeting. After discussing each proposal, the committee decided to invite both vendors for oral presentations.
Evaluation Forms/Results
07/18/16
Evaluation forms were completed and returned to Purchasing for compilation results. The results were sent to the Evaluation Committee members.
Vendor presentations
07/21/16
Both vendors provided oral presentations of their proposals. Immediately after the last team provided their presentation, a final ballot was taken of each voting committee member. With a vote of 4 to 1, the committee recommended award to Scott Bridge Company.


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (2) voting members from the Public Works Department, (1) voting member from the Parks & Recreation Department, (1) voting member from the Planning Department, and (1) voting member from the Engineering Department. A representative from the Inspections & Code Department and (2) representatives from Hecht Burdeshaw Architects, the City’s contracted architectural firm for the project, served as non-voting advisors.

Award Recommendation:
The evaluation committee deemed the proposal from Scott Bridge Company most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Scott Bridge Company for the following reasons:

Vendor Experience/Qualifications:
Scott Bridge Company, Inc. has been building bridges in Alabama and throughout the southeast since 1933, when I. J. “Jud” Scott, Sr. and his brother Fred started in the construction business.
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

The estimated budget for this project is $8,600,000.00, which is funded by the GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST Projects – Capital Projects – General Construction – Riverwalk; 0510-660-7000-TSPL-7661-60001-20140.

* * * * * *

(B) ‘CM/GC AT RISK’ SERVICES FOR CITY MILL RIVERWALK – RFP NO. 16-0015


It is requested that Council authorize the execution of a construction contract, using the Construction Management/General Contractor at Risk project delivery method, with Southeastern Site Development, Inc. (Newnan, GA) for the City Mill Riverwalk.

The project will consist of approximately 750 feet in length connecting the existing Riverwalk to the north and south. The new Riverwalk trail will be located between the existing City Mill buildings, creating a courtyard between the buildings. The new Riverwalk project will consist of a 12’-0” wide concrete path. The project will have amenities such as area lighting, benches, trash receptacles, and landscaping appropriate to the area and consistent with standards used on other adjacent Riverwalk projects. From this project site, the Riverwalk proceeds south for approximately 12 miles to the Fort Benning National Infantry Museum and north for approximately 4 miles to the Lake Oliver Marina.

The project will be developed using a ‘negotiated team approach’ between the Owner and Southeastern Site Development, which will perform its duties within the guidelines and terms of a ‘Construction Management/General Contractor at Risk’ agreement. The entire team will consist of Owner’s representatives and Project Manager, Owner’s Architect, Architect’s consultants, Southeastern Site Development, and subcontractors all working together in a cooperative ‘partnering’ manner.


RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on March 28, 2016. A Mandatory Pre-Proposal Conference/Site Visit was held on April 13, 2016; seven (7) contracting companies were represented at the Mandatory Pre-Proposal Conference/Site Visit.

This RFP has been advertised, opened and evaluated. Proposals were received on April 29, 2016 from the following vendors:

Southeastern Site Development, Inc. (Newnan, GA)



The following events took place after receipt of the proposal:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
05/23/16
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview.

Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
06/06/16
The committee discussed each of the four proposals received. The Committee required clarification and/or additional information from two of the four vendors.
Clarification Requests
06/22/16
Requests for clarification were forwarded to the two aforementioned vendors.
Vendor Withdrawal
06/29/16
Earth-Scapes, Inc. withdrew from the RFP process.
Clarification Received
07/12/16
The second vendor submitted the requested clarification information, which was forwarded to the Committee.
Evaluation Forms Completed
07/15/16
Evaluation forms were completed and returned to Purchasing for compilation results.
Vendors Short-listed
07/26/16
The two (2) top-rated vendors were shortlisted.
Vendor presentations
08/01/16
The two (2) short-listed vendors provided oral presentations of their proposals. Immediately after the last team provided their presentation, a final ballot was taken of each voting committee member. With a vote of 4 to 1, the committee recommended award to Southeastern Site Development.


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of (1) voting member from the Engineering Department, (1) voting member from the Planning Department, (1) voting member from the Parks & Recreation Department, and (2) voting members from the Public Works Department. A representative from the Inspections & Code Department and (2) representatives from Hecht Burdeshaw Architects, the City’s contracted architectural firm for the project, served as non-voting advisors.

Award Recommendation:
The evaluation committee deemed the proposal from Southeastern Site Development most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Southeastern Site Development for the following reasons:

Vendor Experience/Qualifications

Southeastern Site Development began operating in May 2006 and self-performs grading/site preparation, drainage/wet utilities, bridge construction and demolition, concrete structures and flatwork, and brick and concrete paver installation.

The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

The estimated budget for this project is $1,200,000.00, which is funded by the GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST Projects – Capital Projects – General Construction – Riverwalk; 0510-660-7000-TSPL-7661-60001-20140.
* * * * * *

(C) FORREST ROAD IMPROVEMENTS - FLOYD ROAD TO SCHATULGA ROAD – RFB NO. 16-0036

It is requested that Council authorize the execution of a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) for the Forrest Road Improvements project in the amount of $6,545,521.32. The scope of work includes widening 2.21 miles of Forrest Road, from Floyd Road to Schatulga Road.

On May 23, 2016, bid documents were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. Six bids were received on July 13, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Contractor
Bid
Amount
DBE
Participation
Alexander Contracting Company, Inc.
(Fortson, GA)
$ 6,545,521.32
1.30%
¹Landmark Grading Company, Inc.
(Ft. Mitchell, AL)
6,227,142.71
1.00%
Robinson Paving Company, Inc.
(Columbus, GA)
6,653,543.91
4.70%
Southeastern Site Development, Inc.
(Newnan, GA)
6,681,966.53
8.90%
Mc-Math Turner Construction Company
(Columbus, GA)
7,658,085.97
1.20%
C. W. Matthews
(Marietta, GA)
7,624,436.70
10.00%

Funds are budgeted in the FY17 Budget: 2010 CBA Bonds – Road/Street Resurfacing/Construction – General Construction - Forrest Road Phase I WD/S; 0559-800-2160-BARS-7661-82052-20100, and Paving Fund Supported Capital Projects – General Construction – FY16 LMIG; 0508-660-3000-CPPF-7661-21128-20160.
* * * * * *
(D) PROTECTIVE FIRE CLOTHING - (ANNUAL CONTRACT) - RFB NO. 17-0005 It is requested that Council approve the purchase of protective fire clothing from NAFECO (Decatur, GA) for the estimated annual contract value of $50,252.70. The protective fire clothing, which includes protective coats, protective pants, suspenders, hood and gloves will be ordered on an “as needed basis” and utilized by Fire/EMS.

The term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. The renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 21, 2016. Two (2) bids were received on July 13, 2016 from the following vendors below. This bid has been advertised, opened and reviewed. The bidders were:

Vendors/
Descriptions
Protective Coats
Est. Qty: 30
Protective Pants
Est. Qty: 30
Suspenders
Est. Qty: 30
Hood
Est. Qty: 30
Gloves
Est. Qty: 30
Estimated
Annual Contract
Value
1. NAFECO
(Decatur, GA)
$961.90 (ea.)
$28,857.00 (total)
$595.90 (ea.)
$17,877.00 (total)
$28.84 (ea.)
$865.20 (total)
$22.69 (ea.)
$680.70 (total)
$65.76 (ea.)
$1,972.80 (total)
$50,252.70
2. Fireline, Inc.
(Winder, GA)
$1,185.00 (ea.)
$35,550.00 (total)
$810.00 (ea.)
$24,300.00 (total)
Included w/pants
$28.00 (ea.)
$840.00 (total)
NB
$60,690.00

Funds are budgeted each fiscal year for this ongoing expense: General Fund - Fire & EMS - Logistic/Support – Uniforms 0101-410-3610-LOGI-6781.
* * * * * *

(E) SOUTH LUMPKIN TRAIL PHASE II – RFB NO. 17-0002

It is requested that Council authorize the execution of a construction contract with Southeastern Site Development, Inc. (Newnan, GA) for Phase II of the South Lumpkin Trail in the amount of $2,183,888.25.

The contractor will construct the proposed bridge for the South Lumpkin Trail across U.S. 27 and 280 (Victory Drive). The work primarily involves installation of sidewalk, street pavement, concrete curb and gutters, and construction of a pedestrian bridge with landscaping.

On June 13, 2016, bid documents were posted on the web pages of the Purchasing Division and Georgia Procurement Registry. Two bids were received on July 20, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Contractor
Bid
Amount
¹DBE
Participation
Southeastern Site Development, Inc.
(Newnan, GA)
$ 2,183,888.25
9.15%
Alexander Contracting Company, Inc.
(Fortson, GA)
2,604,256.12
15.10%


Funds are budgeted in the FY17 Budget: T-SPLOST Projects – Capital Projects – General Construction – South Lumpkin Trail; 0510-660-7000-TSPL-7661-60002-20140.
* * * * * *


(F) CHANGE ORDER 2 FOR VETERANS PARKWAY AND DOUBLE CHURCHES ROAD INTERSECTION IMPROVEMENTS – RFB NO. 15-0002

It is requested that Council authorize the execution of Change Order 2 for the Veterans Parkway and Double Churches Road Intersection Improvements project with C. W. Matthews Contracting Company, Inc. (Marietta, GA) in the amount of $182,429.03.

Per Resolution No. 348-14, Council approved improvements to the intersection of Veterans Parkway and Double Churches Road. The primary need for Change Order 2 is for revised signal poles per GDOT comments, thermoplastic pavement marking, hydro-blasting removal of existing markings, asphalt patching with traffic control, undercut for ditch paving, installation of Type T guardrail, excavation of unsuitable subgrade material and replacing with Type III Rip Rap and Geo Grid, and asphalt removal and replacement.

Document
Description
Amount
Original ContractVeterans Parkway and Double Churches Road intersection improvements
2,296,398.81
Change Order 1Undercut excavation, storm drain pipe, temporary impact device for TP W Beam, utility locate for steel casing, VP-3 inlet, install/remove detour signs, and other additional work required for completion of the project.
77,469.05
Change Order 2Revised signal poles per GDOT comments, thermoplastic pavement marking, hydro-blasting removal of existing markings, asphalt patching with traffic control, undercut for ditch paving, installation of Type T guardrail, excavation of unsuitable subgrade material and replacing with Type III Rip Rap and Geo Grid, and asphalt removal and replacement.
182,429.03
New Contract Amount
$ 2,556,296.89


Funds are available in the FY17 Budget: Paving Fund Supported Capital Projects – General Construction – Veterans Double Churches; 0508-660-3000-CPPF-7661-21086-20150.
* * * * * *

(G) STATE MANDATED ANNUAL WORKERS’ COMPENSATION FEES

It is requested that Council approve payment to the State Board of Workers’ Compensation, in the amount of $31,292.04, for annual assessment dues.

The dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The assessment is based on the number of employees and the payroll.

Funds are budgeted in FY17 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.

* * * * * *

(H) ADDITIONAL VOICE OVER IP LICENSING

It is requested that Council approve the purchase of additional voice over IP licensing from CPAK Technology (Lagrange, GA) in the amount of $46,875.00, by cooperative purchase via Georgia Statewide Contract, #99999-SPD-T20120501-0006.

As more and more sites are added to the City’s phone network, additional licenses are required to add more VOIP IP phone lines as needed. Also, in order to add more line functionality, a license is needed for each phone number.

Funds are available in the FY17 Budget: General Fund – Information Technology – Telephone; 0101 – 210 – 1000 - ISS – 6621.
* * * * * *

(I) SOFTWARE LEASE FOR MAINFRAME OPERATING SYSTEM

It is requested that Council approve payment to IBM Corporation for the software lease for the Mainframe Operating System, at approximately $121,000.00 per year, which equates to a total cost of approximately $605,000.00 over the next five years. Payments will be made quarterly beginning July 1, 2016 through July 31, 2021.

Per Resolution #554-92, City Council approved the original purchase of the Mainframe operating system from IBM. Over the years Council has also approved upgrades to the system as needed. The mainframe runs various computer programs utilized by City departments. This payment is for the required lease of the actual operating system software that runs the mainframe.

Funds are available in the FY17 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 - ISS – 6541. Funds will be budgeted in subsequent fiscal years for the remaining payments.
“ITEM A”


A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH SCOTT BRIDGE COMPANY, INC. (OPELIKA, AL) FOR THE BIBB MILL RIVERWALK.


WHEREAS, an RFP was administered (RFP No. 16-0017) and two proposals were received; and,

WHEREAS, the proposal submitted by Scott Bridge Company, Inc. met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Scott Bridge Company, Inc. (Opelika, AL) for the Bibb Mill Riverwalk. The estimated budget for this project is $8,600,000.00, which is funded by the GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST Projects – Capital Projects – General Construction – Riverwalk; 0510-660-7000-TSPL-7661-60001-20140.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT, USING THE CONSTRUCTION MANAGEMENT/GENERAL CONTRACTOR AT RISK PROJECT DELIVERY METHOD, WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) FOR THE CITY MILL RIVERWALK PROJECT.

WHEREAS, an RFP was administered (RFP No. 16-0015) and four proposals were received; and,

WHEREAS, the proposal submitted by Southeastern Site Development, Inc. (Newnan, GA) met all proposal requirements and was evaluated most responsive to the RFP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract, using the Construction Management/General Contractor at Risk project delivery method, with Southeastern Site Development, Inc. (Newnan, GA) for the City Mill Riverwalk. The estimated budget for this project is $1,200,000.00, which is funded by the GDOT Transportation Investment Act (TIA) of 2010. Funding Source: T-SPLOST Projects – Capital Projects – General Construction – Riverwalk; 0510-660-7000-TSPL-7661-60001-20140.


___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) FOR THE FORREST ROAD IMPROVEMENTS PROJECT IN THE AMOUNT OF $6,545,521.32.

WHEREAS, the scope of work includes widening 2.21 miles of Forrest Road, from Floyd Road to Schatulga Road.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) for the Forrest Road Improvements project in the amount of $6,545,521.32. Funds are budgeted in the FY17 Budget: 2010 CBA Bonds – Road/Street Resurfacing/Construction – General Construction - Forrest Road Phase I WD/S; 0559-800-2160-BARS-7661-82052-20100, and Paving Fund Supported Capital Projects – General Construction – FY16 LMIG; 0508-660-3000-CPPF-7661-21128-20160.
_________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____day of____________________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF PROTECTIVE FIRE CLOTHING ON AN “AS NEEDED BASIS” FROM NAFECO (DECATUR, GA) FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $50,252.70.

WHEREAS, the contracted vendors will provide protective fire clothing on an “as needed basis, and will be utilized by Fire/EMS; and

WHEREAS, the contract term shall be for two (2) years with an option to renew for three (3) additional twelve month periods. Renewal of the contract is contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase protective fire clothing on an “as needed basis” from NAFECO (Decatur, GA) for the estimated annual contract value of $50,252.70. The contract term shall be for two (2) years with an option to renew for three (3) additional twelve month periods. Funds are budgeted each fiscal year for this ongoing expense; General Fund - Fire & EMS - Logistic/Support – Uniforms, 0101-410-3610-LOGI-6781.

______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ___________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM E”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH SOUTHEASTERN SITE DEVELOPMENT, INC. (NEWNAN, GA) FOR PHASE II OF THE SOUTH LUMPKIN TRAIL IN THE AMOUNT OF $2,183,888.25.

WHEREAS, contractor will construct the proposed bridge for the South Lumpkin Trail across U.S. 27 and 280 (Victory Drive). The work primarily involves installation of sidewalk, street pavement, concrete curb and gutters, and construction of a pedestrian bridge with landscaping.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Southeastern Site Development, Inc. (Newnan, GA) for Phase II of the South Lumpkin Trail in the amount of $2,183,888.25. Funds are budgeted in the FY17 Budget: T-SPLOST Projects – Capital Projects – General Construction – South Lumpkin Trail; 0510-660-7000-TSPL-7661-60002-20140.
____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ________ day of____________, 2016 and adopted at said meeting by the affirmative vote of ________ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”


A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 2 FOR THE VETERANS PARKWAY AND DOUBLE CHURCHES INTERSECTION IMPROVEMENTS PROJECT WITH C. W. MATTHEWS CONTRACTING COMPANY, INC. (MARIETTA, GA) IN THE AMOUNT OF $182,429.03.

WHEREAS, the primary need for Change Order 2 is for revised signal poles per GDOT comments, thermoplastic pavement marking, hydro-blasting removal of existing markings, asphalt patching with traffic control, undercut for ditch paving, installation of Type T guardrail, excavation of unsuitable subgrade material and replacing with Type III Rip Rap and Geo Grid, and asphalt removal and replacement.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 2 for the Veterans Parkway and Double Churches Intersection Improvements project with C. W. Matthews Contracting Company, Inc. (Marietta, GA) in the amount of $182,429.03. Funds are available in the FY17 Budget: Paving Fund Supported Capital Projects – General Construction – Veterans Double Churches; 0508-660-3000-CPPF-7661-21086-20150.

______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of______________, 2016 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”

A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING PAYMENT TO THE STATE BOARD OF WORKERS’ COMPENSATION, IN THE AMOUNT OF $31,292.04, FOR ANNUAL ASSESSMENT DUES.

WHEREAS, the dues are payable to the State Board of Workers' Compensation every year for the employer's share of the Board's operating expenses and for contributions to the Subsequent Injury Trust Fund, which is still paying out on injuries prior to 2008. The Assessment is based on the number of employees and the payroll.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to the State Board of Workers’ Compensation, in the amount of $31,292.04, for annual assessment dues. Funds are budgeted in FY17 Budget as follow: Risk Management Internal Service Fund – Human Resources – Workers’ Compensation – Contractual Services; 0860 – 220 – 3820 – WCOM - 6319.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.


_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE PURCHASE OF ADDITIONAL VOICE OVER IP LICENSING FROM CPAK TECHNOLOGY (LAGRANGE, GA) IN THE AMOUNT OF $46,875.00, BY COOPERATIVE PURCHASE VIA GEORGIA STATEWIDE CONTRACT, #99999-SPD-T20120501-0006.

WHEREAS, as more and more sites are added to the City’s phone network, additional licenses are required to add more VOIP IP phone lines as needed; and,

WHEREAS, in order to add more line functionality, a license is needed for each phone number.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The City Manager is hereby authorized to purchase additional voice over IP licensing from CPAK Technology (Lagrange, GA) in the amount of $46,875.00, by cooperative purchase via Georgia Statewide Contract, #99999-SPD-T20120501-0006. Funds are available in the FY17 Budget: General Fund – Information Technology – Telephone; 0101 – 210 – 1000 - ISS – 6621.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.



_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING PAYMENT TO IBM CORPORATION FOR THE SOFTWARE LEASE FOR THE MAINFRAME OPERATING SYSTEM, AT APPROXIMATELY $121,000.00 PER YEAR, WHICH EQUATES TO A TOTAL COST OF APPROXIMATELY $605,000.00 OVER THE NEXT FIVE YEARS. PAYMENTS WILL BE MADE QUARTERLY BEGINNING JULY 1, 2016 THROUGH JULY 31, 2021.

WHEREAS, per Resolution #554-92, City Council approved the original purchase of the Mainframe operating system from IBM. Over the years the system has been upgraded; and,

WHEREAS, the mainframe runs various computer programs utilized by City departments. This payment is for the required lease of the actual operating system software that runs the mainframe.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The City Manager is hereby authorized to make payment to IBM Corporation for the software lease for the Mainframe Operating System, at approximately $121,000.00 per year, which equates to a total cost of approximately $605,000.00 over the next five years. Payments will be made quarterly beginning July 1, 2016 through July 31, 2021. Funds are available in the FY17 Budget: General Fund – Information Technology – Software Lease; 0101 – 210 – 1000 - ISS – 6541. Funds will be budgeted in subsequent fiscal years for the remaining payments.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting _______.
Councilor Baker voting _______.
Councilor Barnes voting _______.
Councilor Davis voting _______.
Councilor Garrett voting _______.
Councilor Henderson voting _______.
Councilor Huff voting _______.
Councilor Thomas voting _______.
Councilor Turner Pugh voting _______.
Councilor Woodson voting _______.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor