May 18, 2015



The regular monthly meeting of the Board of Water Commissioners of Columbus, Georgia was held at the office of the Columbus Water Works on Monday, May 18, 2015, at 3:30 p.m., the following Commissioners being present:

Carole Rutland, Chair
Karl Douglass, Treasurer
Reynolds Bickerstaff
Sanders Griffith

Absent: Mayor Teresa Tomlinson

Mayor Tomlinson was excused from the meeting.

Receipt of the Minutes of the regular meeting on May 18, 2015, was acknowledged by the Board and approved as written.

The Financial Report for the month of May including Ft. Benning was provided to the Board. Motion was made and seconded to approve the reports. Motion carried.

Joey Murphy gave a brief update on the Automated Meter Reading (AMR) Project as outlined below:

RECAP of Monthly Meter Reading Conversion Project Results from April – 1st Month


Customer Contacts April – 1st Month

For the fiscal month of April, customer contacts increased:

Monthly Meter Reading – 2nd Month Status & Planning

As of May 13th (1/2 of read cycle completed) CWW has maintained our current exceptional Customer Service Levels:

Next, Mr. Murphy gave a brief report on the R. L. Tant Memorial Golf Tournament.

FORE! A Good Cause
On April 28th, the Columbus Water Works had 112 golfers tee off for the 7th Annual R. L. Tant Memorial Golf Tournament. This tournament was the brainchild of Robert “Bob” Tant to support the Georgia Association of Water Professionals (GAWP) Building Fund. Under Bob’s commitment, CWW would raise a minimum $100,000 for the building fund. CWW met that goal in 2014! Moving forward, the net proceeds from the tournament will be divided between the GAWP Building Fund and CWW’s Educational Initiatives including the Environmental Education Scholarship currently administered by Columbus State University.

Yearly Totals
Year
GAWP Building Fund
CWW Education Initiatives
Golfers
June 2009
$21,946.51
99
June 2010
$20,327.35
108
June 2011
$21,040.81
102
April 2012
$18,309.84
85
April 2013
$16,246.26
87
April 2014
$10,074.98
$10,074.98
93
April 2015
$11,735.24
$11,735.24
112
TOTALS
$119,680.99
$21,810.22


The Board acknowledged Mr. Murphy’s report.

Kevin White gave a brief update on the following activities conducted in the Engineering Department:

NCWRF Reroofing Project

This project is part of the 2014-2015 Capital Improvement Plan approved in March 2014. The rehabilitation will allow for the replacement of several roofs at the North Columbus Water Resource Facility that are currently leaking causing electrical issues. Architectural plans and specifications were completed by Hecht Burdeshaw Architects, Inc. The bids were received on March 19, 2015.

They are as follows:

      Contractor
Bid Amount
S. Garrett & Company
$1,178,158
Integrated Building Services
$1,320,500
Columbus Roofing
$1,474,576
MJR
No Bid
Lott Sheet Metal
No Bid
West Georgia Roofing
No Bid

The architect’s estimate was $899,000. The architect/CWW and the contractor value engineered the project and removed (two buildings) or decreased items to reduce the cost before award. The architect has reviewed and tabulated the bids and recommends contract award to S. Garrett & Company as the low responsive, responsible bidder, at the value engineered price of $882,937 (Funded via 2014 Bond).

Following discussion, motion was made and seconded to award the NCWRF Roofing Project to S. Garrett & Company at the valued engineered price of $882,937. Motion carried.

President Davis presented the 2015-2016 Operating Budget which was previously provided to the Board for their consideration. Following discussion, Management requested the Board’s approval for Capital Reserves to be used for the two identified capital improvement projects (Meter Change-Out/AMR and GC/MS Laboratory Equipment Capital Projects) not to exceed $1,589,500.00. Motion was made and seconded to adopt the Operating Budget for the fiscal year 2015-16 to include an allocation from Reserves of $1,589,500. Motion carried. A copy of the 2015-16 Budget is on file at the office of the Columbus Water Works.

_________________________________
Emory E. Blount, Secretary