Agenda Item # 9
Columbus Consolidated Government
Council Meeting

September 10, 2013

Agenda Report # 29


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) SOUTH LUMPKIN ROAD ROUNDABOUT – RFB NO. 14-0001

It is requested that Council authorize the execution of a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $1,347,747.05 for the construction of a roundabout at the intersection of South Lumpkin Road and Columbus Water Works Road.

The scope of work includes, but is not limited to, providing approximately 3,500 linear feet of road pavement improvements, including all drainage structures; providing pavement markings, traffic signs, lighting, and landscaping; and providing traffic control and warning devices.

Bid postcard invitations were mailed to one hundred twenty-five vendors and bid specifications were posted on the web pages of the Purchasing Division, Georgia Procurement Registry, and DemandStar. Six bids were received on August 14, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Bidders
Total Bid
DBE
Participation
Alexander Contracting Company, Inc. (Fortson, GA)
$ 1,347,747.05
10%
McMath-Turner Construction Company (Columbus, GA)
1,536,366.30
10%
Southeastern Site Development (Newnan, GA)
1,628,135.00
10%
Robinson Paving Company (Columbus, GA)
1,811,344.25
7%
C. W. Matthews Contracting Company (Marietta, GA)
1,946,906.10
5%
Landmark Grading Company (Ft. Mitchell, AL)
1,967,070.47
4%


Funds are budgeted in the FY14 Budget: Paving Fund Supported Capital Projects – Road Improvements – South Lumpkin Road Improvements; 0508-660-3000-CPPF-7643-21076-20130 & 1999 Sales Tax Project Fund – 99 SPLOST: 0540-695-2135-TXOM-7641-50611-20130.
* * * * * *


(B) MOON ROAD WIDENING PHASE II – RFB NO. 14-0005

It is requested that Council authorize the execution of a construction contract with Robinson Paving Company (Columbus, GA) in the amount of $4,925,800.90 for the widening of Moon Road from Whittlesey Boulevard to Wilbur Drive.

The section of Moon Road is a two lane road and the project will widen the roadway to three lanes, with turning lanes at street intersections. The construction improvements also include all drainage structures, curb and gutters, traffic signals, pavement markings, and other appurtenances.

Bid postcard invitations were mailed to fifty-six vendors and bid specifications were posted on the web pages of the Purchasing Division, Georgia Procurement Registry, and DemandStar. Five bids were received on August 21, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Bidders
Total Bid
DBE
Participation
Robinson Paving Company (Columbus, GA)
$ 4,925,800.90
7%
Southeastern Site Development Company (Newnan, GA)
5,340,299.26
10%
Alexander Contracting Company, Inc. (Fortson, GA)
5,450,961.10
10%
C. W. Matthews Contracting Company (Marietta, GA)
5,537,441.16
11%
McMath-Turner Construction Company (Columbus, GA)
6,294,460.87
6%


Funds are budgeted in the FY14 Budget: CBA Bonds – Road/Street Resurfacing/Construction – Road Improvements – Moon Road Phase II: Wilbur/Whittlesey; 0559-800-2160-BARS-7643-82051-20100.
* * * * * *

(C-1) TRACK TYPE TRACTOR – NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT

It is requested that Council approve the purchase of one (1) D4K2 track type tractor from Yancey Bros. Company, (Fortson, GA) in the amount of $106,900.00, by cooperative purchase via National Joint Powers Alliance (NJPA) Contract #060311-CAT.

The tractor was approved for FY14 via the Integrated Waste Equipment Purchases [Special Projects II], and will be used at the landfill for covering and maintaining the items taken in at the landfill. This is new equipment.

The purchase will be accomplished via Request for Proposal (RFP) Contract #060311-CAT, initiated by the National Joint Powers Alliance (NJPA), whereby Caterpillar, was one of the successful vendors contracted to provide Heavy Construction Equipment. The contract, which commenced July 19, 2011, is good through July 19, 2015. The National Joint Powers Alliance is a Service Cooperative created by Minnesota Statute 123A.21. This statute was created in 1978 and revised in 1995 to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power. The bid process utilized by National Joint Powers Alliance meets the requirements of the City’s Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the GMA Direct Lease Program.

(C-2) GMA LEASE FOR ONE (1) TRACK TYPE TRACTOR

It is requested that Council authorize the City Manager to execute a Supplement Lease under the GMA Direct Lease Program for the purchase of the one (1) D4K2 track type tractor at a unit price of $106,900.00.
* * * * * * *

(D-1) GRAB-ALLS – GEORGIA STATE CONTRACT

It is requested that Council approve the purchase of four (4) grab-alls (2014 Freightliner M2 106 w/Petersen Lightning Loader) from Peach State Freightliner, (Norcross, GA) at a unit price of $113,977.00, for a total price of $455,908.00, via Georgia Statewide Contract #99999-SPD-SPD0000039-0002.

One (1) grab-all was approved in FY13 and three (3) in FY14 via the Integrated Waste Equipment Purchases [Special Projects II] utilizing GMA Leasing. These vehicles will be used by the staff of Waste Management (Recycling) to load trash and remove debris off the roadway. This is new equipment.

Funds are budgeted in the GMA Direct Lease Program.
* * * * * * *

(D-2) GMA LEASE FOR FOUR (4) GRAB-ALLS

It is requested that Council authorize the City Manager to execute a Supplement Lease under the GMA Direct Lease Program for the purchase of the four (4) grab-alls at a unit price of $113,977.00, for a total price of $455,908.00.
* * * * * * *

(E) ArcGIS SOFTWARE LICENSE AND MAINTENANCE

It is requested that Council approve payment to ESRI (Redlands, California) in the amount of $37,506.16, for the annual ArcGIS Software Maintenance and License covering the period from November 16, 2013 through November 15, 2014.

ESRI is the developer of various software packages used by the GIS Division, and other departments, for map generation, as well as, editing and maintaining the City’s tax parcels, streets zoning and land use databases. Consequently, the vendor is considered an Only Known Source for the maintenance and support of the software, per Section 3-114 of the Procurement Ordinance.

Funds are budgeted in FY14 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541.

* * * * * * * *

(F) ANIMAL CONTROL TRUCKS – RFB NO. 13-0046

It is requested that Council authorize the purchase of three (3) animal control truck cab and chassis’ (2014 Ford F-250 X2A), from Benson Ford, (Easley, SC) at a unit price of $22,099.00, for a total of $66,297.00; and three (3) animal control truck bodies (Jackson Creek Custom CM97), from Jackson Creek MFG (Denton, NC) at a unit price of $21,328.63, for a total price of $63,985.89. The grand total is $130,282.89.

The trucks were approved via the FY13 Vehicle Replacement Program (VRP) to be used by staff of the Special Enforcement Division, of the Public Works Department, to transport animals. These are replacement units.

Bid postcard invitations were mailed to two hundred thirty vendors and bid specifications were posted on the web page of the Purchasing Division, the Georgia Procurement Registry, and OnVia DemandStar. Seven bids were received on June 19, 2013. This bid has been advertised, opened and reviewed. The bidders were:

VENDORS
OPTION 1:
CAB AND CHASSIS ONLY
OPTION 2:
BODY ONLY
OPTION 3:
COMPLETE UNIT
Manufacturer/
Make/Model
UNIT COST
TOTAL COST
(3 UNITS)
Manufacturer/
Make/Model
UNIT COST
TOTAL COST
(3 UNITS)
UNIT COST
TOTAL COST
(3 UNITS)
Benson Ford-Mercury
(Easley, SC)
2014 Ford F-250 (X2A)
$22,099.00
$66,297.00
Deerskin ACCMPS
$27,613.00
$82,839.00
$49,712.00
$149,136.00
SUBMITTED BY:
Jackson Creek MFG
(Denton, NC) [Body]
Parkway Ford of Lexington NC
(Lexington, NC) [Cab & Chassis]
Ford F-250
Supercab
$22,311.40
$66,934.20
Jackson Creek
Custom CM97
$21,328.63
$63,985.89
$43,640.03
$130,920.09
Allan Vigil Ford of Fayetteville
(Fayetteville, GA)
2013 Ford F-250
(Immediate Delivery)
$22,464.60
$67,393.80
N O B I D
N O B I D
Allan Vigil Ford
(Morrow, GA)
Ford F-250
Supercab
$22,845.00
$68,535.00
Deerskin Mfg
ACCM6G
$27,613.00
$82,839.00
$50,458.00
$151,374.00
PRIDE Enterprises1
(Cross City, FL)
2013 Ford F-250
Extended Cab 4 x 2
$24,664.70
$73,994.10
Deerskin ACCM6
Pro Safety w/lighting pkg.
$34,082.00
$102,246.00
$58,746.70
$176,240.10
Palfleet Truck Equipment
(Forest Park, GA)
N O B I D
Deerskin Mfg
ACCMPS
$30,547.78
$91,643.34
N O B I D
Team Ford
(Marietta, GA)
Ford F-250 (X2A)
N O B I D
Deerskin ACCM6G
N O B I D
$51,025.00
$153,075.00
1 Manufacturer, Deerskin, contacted the City stating that they withdraw their quote for PRIDE Enterprises. Vendor was notified in writing.

The Georgia Statewide Contract price for the cab and chassis is $23,446.00. The body is not available on Georgia Statewide Contract.

Funds are budgeted in the FY14 Budget as follows: General Fund – Public Works – Special Enforcement – Light Trucks; 0101-260-2400-SPCL-7722.


* * * * * * * *

(G) SWIM GEAR (ANNUAL CONTRACT) - RFB NO. 14-0002

It is requested that Council approve the purchase of swim gear for the estimated annual contract value of $29,146.50 from The Lifeguard Store, Inc. The Parks & Recreation Department will purchase, on an “as needed basis”, various swim gear such as: 2-piece swim outfits, shorts, swim trunks, caps and sun visors for pool staff and swimming instructors.

The contract term shall be for two years, with the option to renew for three additional twelve-month periods, contingent upon the mutual agreement of the City and the Contractor.

Bid postcard invitations were mailed to ninety-nine vendors and bid specifications were posted on the web page of the Purchasing Division, the Georgia Procurement Registry, and DemandStar. Three bids were received on August 21, 2013. This bid has been advertised, opened and reviewed. The bidders were:

Estimated Annual Contract Value
The Lifeguard Store, Inc. (Normal, FL) $ 29,146.50
TS Swim (Torrance, CA) $ 8,307.00*
Dive Quarters, Inc. (Virginia Beach, VA) $ 36,873.50


Funds are budgeted each fiscal year for this on going expense: General Fund - Parks & Recreation – Aquatics – Operating Materials, Uniforms; 0101-270-4413-AQUT-6728, 6781.
* * * * * *

(H) EXCLUSIVE SOFT DRINK POURING RIGHTS & SOFT DRINK VENDING SERVICES FOR VARIOUS PARKS & RECREATION LOCATIONS (ANNUAL CONTRACT) - RFP NO. 13-0022

It is requested that Council approve the contract with Coca-Cola Bottling Company Consolidated to provide exclusive soft drink pouring rights and soft drink vending services at various parks and recreation locations.

The vendor will furnish all required products, equipment, and labor to insure refreshments are available for visitors at the various parks and recreation locations

The term of the contract shall be for ten (10) years. During the 10-year term of the contract, the vendor will provide monetary incentives to the City to assist with the purchase of equipment, such as scoreboards; as well as, other incentives.

Request for proposal invitations were mailed to sixty-seven vendors and specifications were posted on the web pages of the City, Georgia Procurement Registry and Onvia DemandStar. This RFP has been advertised, opened and evaluated. One Proposal was received, March 22, 2013, from the following offeror:

Coca-Cola Bottling Company Consolidated (Columbus, GA)

The proposal was reviewed by the Evaluation Committee members, which consisted of representatives from the Parks and Recreation Department.

The RFP process is governed by the City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for Equipment, Supplies or Professional Services. During the process of an RFP there is no formal opening, due to the possibility of negotiated components of the proposal. In the event Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Evaluation results and a detailed listing of all proposed incentives have been submitted to the City Manager in a separate memo for information purposes.

The City will incur no expenses regarding this contract. Revenue from commissions will be deposited: General Fund – Government Wide Revenue – Facilities Rental; 0101-099-1999-REVN-4665.
“ITEM A”


A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH ALEXANDER CONTRACTING COMPANY, INC. (FORTSON, GA) IN THE AMOUNT OF $1,347,747.05 FOR THE CONSTRUCTION OF A ROUNDABOUT AT THE INTERSECTION OF SOUTH LUMPKIN ROAD AND COLUMBUS WATER WORKS ROAD.

WHEREAS, the scope of work includes, but is not limited to, providing approximately 3,500 linear feet of road pavement improvements, including all drainage structures; providing pavement markings, traffic signs, lighting, and landscaping; and providing traffic control and warning devices.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Alexander Contracting Company, Inc. (Fortson, GA) in the amount of $1,347,747.05. Funds are budgeted in the FY14 Budget: Paving Fund Supported Capital Projects – Road Improvements – South Lumpkin Road Improvements; 0508-660-3000-CPPF-7643-21076-20130 & 1999 Sales Tax Project Fund – 99 SPLOST: 0540-695-2135-TXOM-7641-50611-20130.
_____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM B”


A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING EXECUTION OF A CONSTRUCTION CONTRACT WITH ROBINSON PAVING COMPANY (COLUMBUS, GA) IN THE AMOUNT OF $4,925,800.90 FOR THE WIDENING OF MOON ROAD FROM WHITTLESEY BOULEVARD TO WILBUR DRIVE.

WHEREAS, the section of Moon Road is a two-lane road and the project will widen the roadway to three lanes, with turning lanes at street intersections. The construction improvements also include all drainage structures, curb and gutters, traffic signals, pavement markings, and other appurtenances.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Robinson Paving Company (Columbus, GA) in the amount of $4,925,800.90 for the widening of Moon Road from Whittlesey Boulevard to Wilbur Drive. Funds are budgeted in the FY14 Budget: CBA Bonds – Road/Street Resurfacing/Construction – Road Improvements – Moon Road Phase II: Wilbur/Whittlesey; 0559-800-2160-BARS-7643-82051-20100.
______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ___________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM C (1)”


A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) D4K2 TRACK TYPE TRACTOR, FROM YANCEY BROS. COMPANY, (FORTSON, GA) IN THE AMOUNT OF $106,900.00, BY COOPERATIVE PURCHASE, VIA NATIONAL JOINT POWERS ALLIANCE (NJPA) CONTRACT #060311-CAT.

WHEREAS, the tractor was approved for FY14 via the Integrated Waste Equipment Purchases [Special Projects II], and will be used at the landfill for covering and maintaining the items taken in at the landfill.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) D4K2 track type tractor from Yancey Bros. Company, (Fortson, GA), in the amount of $106,900.00. Funds are budgeted in the GMA Direct Lease Program.
_____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM C (2)” “ITEM C (2)”
A RESOLUTION

NO._____________
RESOLUTION FOR SUPPLEMENTAL LEASES

A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM; TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City has entered into a Master Lease (the “Master Lease”) dated as of ______________________, with Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other personal property pursuant to Supplemental Leases;

NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF THE CITY:

(check box if applicable)

An appropriation from unappropriated and unreserved funds in the City’s current operating budget is hereby made for the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements, and the budget of the City is hereby amended to reflect such appropriation to the extent necessary.
CLERK’S CERTIFICATE

The undersigned hereby certifies that he or she is the Clerk of the Columbus, Georgia (the “City”), and that the foregoing is a true copy of the Resolution or Ordinance [Check One] adopted by the governing body of the City at a meeting duly held on the _______________, 20___, at which a quorum was present and acting throughout, and that the same has not been rescinded or modified and is now is in full force and effect. Given under the seal of the City, this ___________________, 20______.


(SEAL) __________________________________
City Clerk



Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D (1)”


A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) GRAB-ALLS (2014 FREIGHTLINER M2 106 W/PETERSEN LIGHTNING LOADER), FROM PEACH STATE FREIGHTLINER, (NORCROSS, GA) AT THE UNIT PRICE OF $113,977.00, FOR A TOTAL PRICE OF $455,908.00, VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0002.

WHEREAS, one (1) grab-all was approved in FY13 and three (3) in FY14 via the Integrated Waste Equipment Purchases [Special Projects II] utilizing GMA Leasing. These vehicles will be used by the staff of Waste Management (Recycling) to load trash and remove debris off the roadway.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase four (4) grab-alls (2014 Freightliner M2 106 w/Petersen Lightning Loader) from Peach State Freightliner, (Norcross, GA) at a unit price of $113,977.00, for a total price of $455,908.00. Funds are budgeted in the GMA Direct Lease Program.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM D (2)”
“ITEM D (2)”
A RESOLUTION

NO._____
RESOLUTION FOR SUPPLEMENTAL LEASES

A RESOLUTION TO AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE ONE OR MORE LEASE SUPPLEMENTS FOR A LEASE OR LEASES UNDER THE GMA DIRECT LEASING PROGRAM; TO DESIGNATE SUCH LEASES AS QUALIFIED TAX-EXEMPT OBLIGATIONS; TO PROVIDE AN EFFECTIVE DATE; AND FOR OTHER PURPOSES.

WHEREAS, the City has entered into a Master Lease (the “Master Lease”) dated as of ______________________, with Georgia Municipal Association, Inc. for the leasing from time to time of certain equipment, machinery or other personal property pursuant to Supplemental Leases;

NOW THEREFORE, BE IT RESOLVED OR ORDAINED AS FOLLOWS BY THE GOVERNING BODY OF THE CITY:

(check box if applicable)

An appropriation from unappropriated and unreserved funds in the City’s current operating budget is hereby made for the “Rentals” and the “Termination Payment” during the “Starting Term” under such Lease Supplements, and the budget of the City is hereby amended to reflect such appropriation to the extent necessary.
CLERK’S CERTIFICATE

The undersigned hereby certifies that he or she is the Clerk of the Columbus, Georgia (the “City”), and that the foregoing is a true copy of the Resolution or Ordinance [Check One] adopted by the governing body of the City at a meeting duly held on the _______________, 20___, at which a quorum was present and acting throughout, and that the same has not been rescinded or modified and is now is in full force and effect. Given under the seal of the City, this ___________________, 20______.


(SEAL) __________________________________
City Clerk



Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM E”
A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING PAYMENT TO ESRI (REDLANDS, CALIFORNIA) IN THE AMOUNT OF $37,506.16, FOR THE ANNUAL ARCGIS SOFTWARE MAINTENANCE AND LICENSE COVERING THE PERIOD FROM NOVEMBER 16, 2013 THROUGH NOVEMBER 15, 2014.

WHEREAS, ESRI is the developer of various software packages used by the GIS Division, and other departments, for map generation, as well as, for editing and maintaining the City’s tax parcels, streets zoning and land use databases. Consequently, the vendor is considered an Only Known Source for the maintenance and support of the software, per Section 3-114 of the Procurement Ordinance.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to ESRI (Redlands, California) in the amount of $37,506.16, for the annual ArcGIS Software Maintenance and License covering the period from November 16, 2013 through November 15, 2014. Funds are budgeted in FY14 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541.
____________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.



Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM F”

A RESOLUTION

NO. ______

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) ANIMAL CONTROL TRUCK CAB AND CHASSIS’ (2014 FORD F-250 X2A), FROM BENSON FORD, (EASLEY, SC), AT A UNIT PRICE OF $22,099.00, FOR A TOTAL OF $66,297.00; AND THREE (3) ANIMAL CONTROL TRUCK BODIES (JACKSON CREEK CUSTOM CM97), FROM JACKSON CREEK MFG (DENTON, NC) AT A UNIT PRICE OF $21,328.63, FOR A TOTAL PRICE OF 63,985.89. THE GRAND TOTAL IS $130,282.89.

WHEREAS, the trucks were approved in the FY13 Vehicle Replacement Program (VRP) to be used by the staff of the Special Enforcement Division, of the Public Works Department, to transport animals. These are replacement units.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) animal control truck cab and chassis’ (2014 Ford F-250 X2A) from Benson Ford, in the amount of $66,297.00; and, three (3) animal control truck bodies from Jackson Creek MFG, in the amount of $63,985.89; for a grand total of $130,282.89. Funds are budgeted in the FY14 Budget as follows: General Fund – Public Works – Special Enforcement – Light Trucks; 0101-260-2400-SPCL-7722.
____________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM G”

A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING AN ANNUAL CONTRACT TO PURCHASE VARIOUS TYPES OF SWIM GEAR, FROM THE LIFEGUARD STORE, INC., FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $29,146.50.

WHEREAS, the Parks & Recreation Department will purchase, on an “as needed basis”, various swim gear such as: 2-piece swim outfits, shorts, swim trunks, caps and sun visors for pool staff and swimming instructors; and,

WHEREAS, the initial contract term shall be for two years, with options to renew for three additional twelve-month periods, contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract to purchase various types of swim gear, from The Lifeguard Store, Inc., for the estimated annual contract value of $29,146.50. Funds are budgeted each fiscal year for this on going expense: General Fund - Parks & Recreation – Aquatics – Operating Materials, Uniforms, 0101-270-4413-AQUT-6728, 6781.
______________________________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2013 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM H”
A RESOLUTION

NO._______

A RESOLUTION AUTHORIZING THE CONTRACT WITH COCA-COLA BOTTLING COMPANY CONSOLIDATED TO PROVIDE EXCLUSIVE SOFT DRINK POURING RIGHTS & SOFT DRINK VENDING SERVICES FOR VARIOUS PARKS & RECREATION LOCATIONS.

WHEREAS, an RFP was administered (RFP No. 13-0022) and one proposal was received from Coca-Cola Bottling Company Consolidated; and,

WHEREAS, Coca-Cola met all proposal requirements and deemed responsive to the RFP; and,

WHEREAS, the term of the contract shall be for ten years.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into a contract with Coca-Cola Bottling Company Consolidated to provide exclusive soft drink pouring rights and soft drink vending services at various parks and recreation locations. Revenue from commissions will be deposited: General Fund – Government Wide Revenue – Facilities Rental; 0101-099-1999-REVN-4665.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the day of _____ , 2013 and adopted at said meeting by the affirmative vote of members of said Council.



Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor McDaniel voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor