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Meeting Minutes


Date: May 27, 2015 - Place: CHD - Health & Human Services Bldg., District Administration Conference Room

Presiding: Carlos Wise MD
            Attending Members: Mr. Isaiah Hugley, Ms. Yasmin Cathright, , James Lopez, DDS, Ravindra Agarwal, MD, Rajinder Chhokar MD
            Absent Members: Mayor’s office

        Others Present: Beverley A. Townsend, MD, Karon Bush, Tori Endres, Joanne Strickland, Mr. Steve Gunby, Kristi Ludy, Colethia Moore, Carol Popwell, Secretary
Agenda Topic
Discussion
Decision
Responsibility
      I. Call to order
Dr. Wise called the Columbus Board of Health to order at 1:00pm.NoneNone
      II. Approval of Minutes
Dr. Wise asked if there were any questions or comments on the previous minutes received (April 22, 2015).Dr. Wise asked for a motion to approve the minutes. A motion was made by Mr. Hugley seconded by Dr. Chhokar and approved by all members present.None
      III. District Health Director’s Report
Dr. Wise called on Dr. Townsend to give the Director’s Report;
      1. Team of 10 staff will travel to UGA in Athens for State meeting on the Good 2 Great concept. This is 2nd Mega Meeting the State has held.
      2. Columbus Health Department along with all county Health Department offices within West Central Health District closed on May 8th for Staff Development.
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      IV. Financial Report
Dr. Wise called on Joanne Strickland to present the financial report to the Board. Ms. Strickland presented the following;
      1. Written copy of the financial report and overview for FY15 budget is $5,281,396 with three revisions.
      2. Expenses were $3,985,209 with an increase of $68,765. at 75.46% which is below the target of 83.34% for 10 months of operation.
      3. Fees collected are $1,240,003 which is down from same time last year of $20,763.69. Family Planning Fee are up by $53,000
      4. All other program grants are on target for 10 months of operation.
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V. Old Business
    Dr. Wise called open the floor for old business to be presented to the Board. Joanne Strickland presented to the Board:
        1. IT Project approval – last month Ms. Cunningham stated need for a new network system. Total cost for the project is $234,128.91, this includes wiring and hardware.
Dr. Wise asked for a motion to approve the network system upgrade. A motion was made by Mr. Hugley seconded by Ms. Cathright and approved by all members present.None
      VI. Program Reports
Dr. Wise asked if there were any Program reports.

Kristi Ludy, County Environmental Health Manager
      1. Provided Environmental Health numbers from the April 16/May 26 which included number of permitted establishments and routine inspections.
Colethia Moore, Child Health Nurse Manager
      1. Immunization Outreach initiatives that are going on. At Safe Kids Day, we will talk to community about back to school vaccinations and hand out discount vouchers. Another initiative is directed to the upcoming freshman for college vaccinations on July 7th / 8th.
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      VII. Executive Session
Dr. Wise asked for a motion to take the meeting into Executive Session.

Dr. Wise asked for a motion to leave Executive Session and return to the Board of Health Meeting.

Motion was made by Ms. Cathright and seconded by Dr. Chhokar.

Motion was made by Dr. Chhokar and seconded by Dr. Agarwal.
The signed Affidavit of Presiding Officer will be attached to and made a part of these minutes
      VIII. New Business
    Dr. Wise opened the floor for new business to be presented to the Board. Joanne Strickland presented to the Board:
        1. Information she obtained while in Atlanta last month for clarification on how we spend our funding. Our Vital Records fees are not considered program income can be spent on infrastructure and vehicles or can be placed in an assigned fund balance to be saved for later use. We also receive monies from Medicaid Admin Claiming; these are not considered program income either.



        2. Ms. Strickland asked the board for approval to purchase two (2) vehicles. The 1st would be a F150 to be used by Vector Control Cost will be $18,872. The 2nd would be a Ford Escape to be used as an agency vehicle for staff to use for travel for $19,098.
Dr. Wise asked for a motion to approve the maintaining of a separate fund balance consisting of Vital Records and Medicaid fees that could fund infrastructure and vehicle upgrades. A motion was made by Dr. Agarwal seconded by Ms. Cathright and approved by all members present.

Dr. Wise asked for a motion to approve the purchase of 2 vehicles for a total of $37,819. A motion was made by Dr. Chhokar seconded by Ms. Cathright and approved by all members present.
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      IX. Adjourned
With no further business to discuss, the meeting was adjourned by Dr. WiseNoneNone

Columbus Board of Health NEXT BOARD OF HEALTH MEETING TO BE HELD:
Respectfully submitted by: Carol Popwell, Secretary JUNE 24, 2015