Agenda Item # 1

Columbus Consolidated Government
Council Meeting


Agenda Report #68

TO: Mayor and Council

SUBJECT: FY 2016 Georgia DOT - Supplemental Planning Contract

INITIATED BY: Planning Department

Recommendation: Approval is requested to execute a Supplemental Contract with the Georgia Department of Transportation (GDOT) for additional funding for the Columbus-Phenix City Transportation Study (C-PCTS).

Background: The Metropolitan Planning Organization (MPO) received a contract from the Georgia DOT for the Federal Highway Administration (FHWA) Section 112 Funds to perform transportation planning activities identified in the Columbus-Phenix City Unified Planning Work Program (UPWP) and said contract was approved by Council on June 23, 2015. FHWA requires an annual report outlining the activities, budget, and money spent during the fiscal year. The additional funding that is being added to our FY 16 Budget are carry over funds from FY 15 and the remaining FY 16 Metropolitan Planning Funds based on the new Transportation Bill, Fixing America's Surface Transportation Act (FAST Act). Therefore, the C-PCTS presented an amendment to the MPO - Policy Coordinating Committee on November 17, 2015 to amend the 2016 Unified Planning
Work Program to include the carry over funds.

Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the Metropolitan Planning Organization (MPO) for the urban area. The Transportation Planning Division is the designated MPO recipient and project administrator of Section 112 Transportation Planning Funds. The transportation planning funds are designated for the Columbus-Phenix City MPO for the performance of multi-modal transportation activities.

Financial Considerations: The additional Federal Funds in the amount of $156,878.72 will be added to the original contract in the amount of $174,454.82 (80%) is requested in the form of a supplemental contract with the Georgia Department of Transportation. The additional Local Match of $39,219.68 (20%) will be added to the original local funds of $43,613.71 and will be drawn from the Multi-Governmental Funds (Account 216). The following is a breakdown of funding sources.

Projected Annual Fiscal Impact Statement: This is a supplemental contract with GDOT which will require a 20% match from the General Fund.

Legal Considerations: The Columbus-Phenix City Transportation Study is in compliance with all applicable planning requirements and certifications necessary in order to receive the additional federal funds.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to sign contract to receive the additional Federal Funds for the FY 2016 Transportation Planning Activities.

FY 2016 - Georgia DOT - Supplemental PL Contract.pdf

NO. _____

A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A SUPPLEMENTAL AGREEMENT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2016 TRANSPORTATION PLANNING WORK ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY (C-PCTS). WHEREAS, GDOT has increased the funding for the Columbus-Phenix City Transportation Study with Carry Over Funds from FY 15 and additional funds due to the modifications in Federal Funding based upon the new Transportation Bill, Fixing America's Surface Transportation Act (FAST Act), which provided the remaining FY 2016 Metropolitan Planning Funds. This will increase the amount of Federal Funding (80%) from $174,454.82 to $331,333.54. The Local funding (20%) has increased from $43,613.71 to $82,833.39; and, NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________ 2016, and adopted at said meeting by the affirmative vote of
____________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor