Agenda Item # 4
Columbus Consolidated Government
Council Meeting

January 10, 2017

Agenda Report # 79

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) DRUG TESTING SUPPLIES AND EQUIPMENT FOR ACCOUNTABILITY COURTS

It is requested that Council approve payments to Siemens Healthcare Diagnostics (Dallas, TX), for recurring costs for drug testing supplies and equipment, in the approximate amount of $10,000 - $15,000. The periodic costs cover, as needed purchases, of drug testing supplies and equipment, required by Accountability Courts such as: Adult Felony Drug Court, Juvenile Court, Mental Health Court and Veterans Court.

Siemens Healthcare Diagnostics is the vendor contracted by and with the Criminal Justice Coordinating Council of the State of Georgia to provide drug testing supplies and equipment for Accountability Courts in Georgia. The current contract began in October 1, 2012 – June 30, 2013, with seven (7) additional one-year renewal periods beginning July 1 and ending June 30th each calendar year. The City’s Accountability Courts will participate in future contracts awarded to Siemens, as directed by the Criminal Justice Coordinating Council.

In the past, these payments did not require Council approval. However, on November 15, 2016, Council reduced the approval threshold from $25,000 to $10,000. Therefore, Council approval is now required. This agenda item and attached resolution is needed to cover future payments, so the Accountability Courts can continue to the receive the necessary supplies and equipment without interruption. If payments are not rendered in a timely manner, services will be discontinued.

Funds are budgeted, as needed, for this ongoing expenses as follows: Multi-Govt. Project Fund – Superior Court – Adult Felony Drug Court - Drug Testing, 0216 – 500 – 3191 – ADRG – 6325; Multi-Govt. Project Fund – Superior Court – Juvenile Court - Drug Testing, 0216 – 500 – 3124 – JUVE – 6325; Multi-Govt. Project Fund – Superior Court – Veteran Court - Contractual Services, 0216 – 500 – 3140 – MCVC – 6319;
Multi-Govt. Project Fund – Superior Court – Mental Health Court - Contractual Services, 0216 – 500 – 3150 – MNHC – 6319.
* * * * * * * * * *

(B) NETWORK SWITCH AND AP BUNDLE FOR COMER RECREATION CENTER AND GOVERNMENT CENTER TOWER

It is requested that Council approve the purchase of a network switch and AP bundle from C-Pak Technology Solutions (Lagrange, GA), in the amount of $15,491.40. The purchase will be accomplished by cooperative contract via Georgia Statewide Contract #9999-SPD-T20120501-006.

The network switch and AP bundle is needed for the Comer Recreation Center and the Government Center Tower to continue wiring for the LAN’s (Local Area Networks) at those locations. The bundle includes switching for network connectivity, licensing, and wireless AP’s. Information Technology purchases bundles, as needed, to conserve on the warranty; as the equipment does not need to be on hand until ready to deploy.

Funds are budgeted in the FY17 Budget as follows: $7,745.70 budgeted in General Fund – Parks and Recreation – Community Schools Operations – Operating Materials, 0101 – 270 – 3505 – CSOP - 6728; $2,560.20 budgeted in General Fund – Information Technology – Software Lease, 0101 – 210 – 1000 – ISS - 6541; and $5,185.50 budgeted in General Fund – Information Technology – Miscellaneous Equipment Maintenance, 0101 – 210 – 1000 – ISS -6519.

* * * * * *

(C) AMEND THE BASKETBALL OFFICIATING SERVICES ANNUAL CONTRACT (RFB NO, 13-0023) TO ADD ADULT FLAG FOOTBALL OFFICIATING SERVICES

It is requested that Council approve an amendment to the annual contract with Columbus Basketball Official Association (Columbus, GA), for Basketball Officiating Services, to add Adult Flag Football League Officiating Services.

The Parks and Recreation Department is adding an Adult Flag Football League to the Department’s active recreational programming. The Adult Flag Football League will require two (2) football officials that are familiar with Adult Football Rules for every game. Games may be scheduled during the week after 6:00 pm, but before 11:00 pm, as well as, on Saturday and/or Sunday between the hours of 8:00 am – 8:00 pm. The season will start in mid-January and will be completed by mid-March. Games may be played at any park that is maintained by Columbus Parks and Recreation; however, the maximum number of sites scheduled at a particular time is five (5) sites.

Columbus Basketball Official Association was awarded the contract to provide Basketball Officiating Services, per Resolution No. 354-12 (RFB No. 13-0023), on December 4, 2012. According to the Parks and Recreation Department, Columbus Basketball Official Association is the only association in the local area that can also provide football officiating services. Mr. Ben Elder, who runs the Basketball Official Association, also runs the Football Official Association. Officials outside of this area will not travel to other cities for recreational programs.

Columbus Basketball Official Association (Columbus, GA) has provided written confirmation and is willing to accept the contract amendment. The annual cost for this additional service is as follows:

Cost for 2 Officials, per game, for Adult Flag Football League / Approx. 40 games
48.00 / $1,920.00

Funds are budgeted each year for this ongoing expense: General Fund - Parks & Recreation – Athletics – Contractual Services; 0101-270-3410-ATHL-6319.

* * * * * *

(D) SUV – GEORGIA STATEWIDE CONTRACT

It is requested that Council approve the purchase one (1) SUV (2017 Ford Explorer) from Allan Vigil Ford (Morrow, GA), in the amount of $27,124.00, via Georgia State Contract #99999-SPD-ES40199373-002.

This is a replacement vehicle that will be used by the Parks and Recreation Department to transport various equipment, supplies, and materials to be used for recreational purposes at numerous parks and recreational facilities.

Funds are available in the FY17 Budget as follows: General Fund – Parks and Recreation – Parks and Recreation – Automobiles; 0101-270-1000-PARK-7721.


“ITEM A”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING PAYMENTS TO SIEMENS HEALTHCARE DIAGNOSTICS (DALLAS, TX), FOR RECURRING COSTS FOR DRUG TESTING SUPPLIES AND EQUIPMENT, IN THE APPROXIMATE AMOUNT OF $10,000 - $15,000. THE PERIODIC COSTS COVER, AS NEEDED PURCHASES, OF DRUG TESTING SUPPLIES AND EQUIPMENT, REQUIRED BY ACCOUNTABILITY COURTS SUCH AS: ADULT FELONY DRUG COURT, JUVENILE COURT, MENTAL HEALTH COURT AND VETERANS COURT.

WHEREAS, Siemens Healthcare Diagnostics is the vendor contracted by and with the Criminal Justice Coordinating Council of the State of Georgia to provide drug testing supplies and equipment for Accountability Courts in Georgia. The contract began in October 1, 2012 – June 30, 2013, with seven (7) additional one-year renewal periods beginning July 1 and ending June 30th each calendar year. The City’s Accountability Courts will participate in future contracts awarded to Siemens, as directed by the Criminal Justice Coordinating Council; and,

WHEREAS, In the past, these payments did not require Council approval. However, on November 15, 2016, Council reduced the approval threshold from $25,000 to $10,000. Therefore, Council approval is now required. This agenda item and attached resolution is needed to cover future payments, so the Accountability Courts can continue to the receive the necessary supplies and equipment without interruption.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payments to Siemens Healthcare Diagnostics (Dallas, TX), for recurring costs for drug testing supplies and equipment, in the approximate amount of $10,000 - $15,000. The periodic costs cover, as needed purchases, of drug testing supplies and equipment, required by Accountability Courts such as: Adult Drug Court, Juvenile Court, Mental Health Court and Veterans Court. Funds are budgeted, as needed, for this ongoing expenses as follows: Multi-Govt. Project Fund – Superior Court – Adult Felony Drug Court - Drug Testing, 0216 – 500 – 3191 – ADRG – 6325; Multi-Govt. Project Fund – Superior Court – Juvenile Court - Drug Testing, 0216 – 500 – 3124 – JUVE – 6325; Multi-Govt. Project Fund – Superior Court – Veteran Court - Contractual Services, 0216 – 500 – 3140 – MCVC – 6319; Multi-Govt. Project Fund – Superior Court – Mental Health Court - Contractual Services, 0216 – 500 – 3150 – MNHC – 6319.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM B”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF A NETWORK SWITCH AND AP BUNDLE FROM C-PAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF $15,491.40. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE CONTRACT VIA GEORGIA STATEWIDE CONTRACT #9999-SPD-T20120501-006.

WHEREAS, the network switch and AP bundle is needed for the Comer Recreation Center and the Government Center Tower to continue wiring for the LAN’s (Local Area Networks) at those locations. The bundle includes switching for network connectivity, licensing, and wireless AP’s; and,

WHEREAS, Information Technology purchases bundles, as needed, to conserve on the warranty; as the equipment does not need to be on hand until ready to deploy.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase a network switch and AP bundle from C-Pak Technology Solutions (Lagrange, GA), in the amount of $15,491.40. The purchase will be accomplished by cooperative contract via Georgia Statewide Contract #9999-SPD-T20120501-006. Funds are budgeted in the FY17 Budget as follows: $7,745.70 budgeted in General Fund – Parks and Recreation – Community Schools Operations – Operating Materials, 0101 – 270 – 3505 – CSOP - 6728; $2,560.20 budgeted in General Fund – Information Technology – Software Lease, 0101 – 210 – 1000 – ISS - 6541; and $5,185.50 budgeted in General Fund – Information Technology – Miscellaneous Equipment Maintenance, 0101 – 210 – 1000 – ISS -6519.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of____________________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”
A RESOLUTION

NO.__________


A RESOLUTION TO AMEND THE ANNUAL CONTRACT WITH COLUMBUS BASKETBALL OFFICIAL ASSOCIATION (COLUMBUS, GA) FOR BASKETBALL OFFICIATING SERVICES TO ADD ADULT FLAG FOOTBALL LEAGUE OFFICIATING SERVICES.

WHEREAS, the Parks and Recreation Department is adding an Adult Flag Football League to the Department’s active recreational programming. The Adult Flag Football League will require two (2) football officials that are familiar with Adult Football Rules for every game. Games may be scheduled during the week after 6:00 pm, but before 11:00 pm, as well as, on Saturday and/or Sunday between the hours of 8:00 am – 8:00 pm. The season will start in mid-January and will be completed by mid-March. Games may be played at any park that is maintained by Columbus Parks and Recreation; however, the maximum number of sites scheduled at a particular time is five (5) sites; and,

WHEREAS, Columbus Basketball Official Association (Columbus, GA) was awarded the contract to provide Basketball Officiating Services, per Resolution No. 354-12 (RFB No. 13-0023), on December 4, 2012. According to the Parks and Recreation Department, Columbus Basketball Official Association is the only association in the local area that can also provide football officiating services; and,

WHEREAS, Columbus Basketball Official Association (Columbus, GA) has provided written confirmation and is willing to accept the contract amendment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to amend the annual contract with Columbus Basketball Official Association (Columbus, GA), for Basketball Officiating Services, to add Adult Flag Football League Officiating Services. Funds are budgeted each year for this ongoing expense: General Fund - Parks & Recreation – Athletics – Contractual Services; 0101-270-3410-ATHL-6319.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) SUV (2017 FORD EXPLORER), FROM ALLAN VIGIL FORD (MORROW, GA), IN THE AMOUNT OF $27,124.00, VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-002.

WHEREAS, this is a replacement vehicle that will be used by the Parks and Recreation Department to transport various equipment, supplies, and materials to be used for recreational purposes at numerous parks and recreational facilities.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) SUV (2017 Ford Explorer) from Allan Vigil Ford (Morrow, GA), in the amount of $27,124.00. Funds are available in the FY17 Budget as follows: General Fund – Parks and Recreation – Parks and Recreation – Automobiles; 0101-270-1000-PARK-7721.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor