MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR MEETING
JANUARY 10, 2017

The regular weekly meeting of the Council of Columbus, Georgia was called to order at 9:02 A.M., Tuesday, January 10, 2017, on the 2nd Floor of the Citizens Service Center, located at 3111 Citizens Way, Columbus, Georgia Honorable Teresa Tomlinson, Mayor and Honorable Evelyn Turner Pugh, Mayor Pro Tem presiding.
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PRESENT: Present other than Mayor Teresa Tomlinson were Councilors R. Gary Allen, Mike Baker, Jerry Barnes, Glenn Davis, Walker Garrett, Berry H. Henderson and Judy W. Thomas. City Manager Isaiah Hugley, City Attorney Clifton Fay, Assistant City Attorney Lucy Sheftall, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Lindsey Glisson were also present. Councilor Evelyn Woodson took her seat at 9:02 a.m. Mayor Pro Tem Evelyn Turner Pugh took her seat at 9:05 a.m.
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ABSENT: Councilor Bruce Huff was absent.
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INVOCATION: Offered by Father Brian O-Shaughness of St. Anne Catholic Church. ---------------------------------------------------------------*** *** ***-----------------------------------------------------------

PLEDGE OF ALLEGIANCE: Led by the second
Grader students of the Reese Road Leadership Academy.
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MINUTES: Minutes of the December 6 & 13, 2016 Council Meeting and the January 3, 2017 Organizational Meeting of the Consolidated Government were submitted and approved upon the adoption of a motion made by Councilor Allen. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.
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Mayor Tomlinson said we need to move some of our items around on the agenda this morning because we have one presentation that must take place at a particular time. She said we don’t think that it will take very long and said that City Manager Hugley wants to call up a couple of citizens’ presentation that are on his agenda this morning.

CITY MANAGER’S AGENDA:

AT THE REQUEST OF CITY MANAGER HUGLEY, THE FOLLOWING UPDATE LISTED ON
THE CITY MANAGER’S AGENDA WAS CALLED UP AS THE NEXT ORDER OF BUSINESS:______

Ms. Betsy Covington of Community Foundation said she is coming forward this morning with some good news, and has three big items that she would like to update the Council on where we stand with our greenway trail network in Muscogee County; and then provided the following information, as listed below.

Trails Update
Fall Line/10th Avenue to the River

Ms. Covington then showed a map giving an overview of the route and area in which the trail will include. She said this gives us the ability to connect the Riverwalk to what
else is happening in downtown. She said we will bring the features of the Riverwalk up to land and make it obvious that this is leading you towards something that’s important.

She then showed some schematics of the area of what it’s going to look like.

Ms. Covington said as you know, the Friends of the RiverLink fund lives at the Community Foundation and said they are really happy to partner with the City on this project because this is such a great example of a fantastic public/ private partnership that builds connections all around our City and said that’s what they are about at the Community Foundation. She said she doesn’t have any experience in building trails and said that the Friends group have a little bit of experience, but said that they needed some help; therefore, they have brought in someone to help them.

She said that Richard Bishop has agreed to come on board as their Project Director for the RiverLink system and said that they are thrilled about that. She said he knows how to work well with the City and he knows how to have the vision of what can be accomplished in an area; and said she believes that this is a way to enhance some of the work that they have been doing in Uptown and begin to move it to other parts of our City.

Branding the Trail System
The Brand and Name

Ms. Covington said they propose that this trail system be named the Dragonfly. She said you would retain the name Riverwalk, Fall Line Trace and Follow Me Trail and each trail that wants to have a name, will have a name, but the overall System will be named the Dragonfly.

She then showed a picture of what they would like for the logo to be.

Dragonfly Trails
Next Step
After the conclusion of her presentation, Ms. Covington then responded to questions of members of the Council.

City Manager Hugley said he will bring a resolution back at the January 24th Council meeting to ask for the Council’s concurrence in moving forward with naming the network, Dragonfly Trails, the design that you have seen here today. He said if there are any questions from the Council now, they can answer those questions; and certainly will be available to answer them at the next Council meeting.

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MULTI-USE TRAIL AT MLK, JR. BLVD AND ANNETTE AVENUE:

City Manager Hugley said we have been discussing this matter for several years now, three lanes, four lanes and whether or not to move forward or not. He said that there has been debate and said they are ready to proceed forward with Martin Luther King Junior Boulevard project now. He said they are ready to proceed forward with 4-lanes. He said he knows that Councilor Huff and some others have advocated for 4-lanes and said we believe we can work the project within the 4-lane concept.

He said that they are going to have a community meeting, which Mr. Jones will announce the date and location, and said we are hoping to come back to you at the first business meeting in February with a resolution. He said after we hear from the residents, we are hoping to be able to proceed with the project after we get the resident’s feedback on how they feel about 4-lanes. He said if they support it, we will come back to you with something, and if they don’t support it, obviously we won’t move forward.

Mr. Rick Jones, Director of the Planning Department came forward and gave an update on the Martin Luther King Jr., Boulevard, saying this is a project that has been on the books for some time now, and said it is time for it to come forward and move on with it.

He said they are looking at going out there and resurfacing Martin Luther King Junior Boulevard from Buena Vista Road all the way down to 10th and then restriping it back to a 4-lane segment. He said the section that runs from Buena Vista Road to Brown Avenue, which is called the East section, right now is already a 5-lane segment and said they are not going to do anything with that, but said they are going to maintain that 4-lane with the center turn lane.

Mr. Jones said they are still providing enough availability whereby in the future, if they so desire, to put that multi-purpose trail back out there; and said he will show you how that could possibly connect to the existing project that we have going with the Spider web project.

He said going down to the West section from Brown Avenue going down to 10th, said they would still maintain that 4-lane segment as well, in terms of striping it, and so forth; with the idea of looking at, long-range, in dealing with a multi-purpose trail on the north side of that roadway.

Mr. Jones said, as you have heard this morning, in dealing with the Trails system itself, there was a proposal of putting up a multi-purpose trail on the north side and then showed a drawing of what that could look like. He also showed a rendering of the Round-About at Martin Luther King Junior and the extension of Annette Avenue.

He pointed out that the date and time for the public meeting to go back out and discuss this project with the residents will be held on January 26th from 5:30 – 7:00 p.m. at Brewer Elementary School. He said citizens can come in and ask questions; but there won’t be any presentation.

After the conclusion of Mr. Jones’s presentation, City Manager Hugley said we want to go out and hear what the community has to say. He said we heard strong voices previously that they wanted 4-lanes and said this is an effort to move that project forward.

Councilor Allen said Councilor Huff is not present here today and then asked that the staff coordinate this with them.

After City Manager Hugley and Mr. Rick Jones then responded to questions of members of the Council, this matter was then concluded.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND AFTER BEING AMENDED WAS THEN ADOPTED BY THE COUNCIL ON SECOND READING: _

An Ordinance (17-1) – Amending the Zoning Atlas of the Consolidated Government of Columbus, Georgia; changing certain boundaries of a district located at 4540, 4550 & 4554 Reese Road & 3747 Gentian Boulevard (parcel 084-023-003, 084-023-001, 084-023-002 & 069-010-003) from NC (Neighborhood Commercial) Zoning District to GC (General Commercial) with conditions Zoning District.

City Attorney Fay said the applicant, Mr. George Mize and the representatives from Dollar General are present here this morning and said that they are requesting that Condition Number 5, as it relates to no delivery during peak hours, be eliminated from the ordinance. He then called on Mr. Rick Jones of the Planning Department to make some comments.

Mr. Rick Jones said after our last conversation on this matter during the meeting at the end of last year, the staff went back and looked at what this condition was trying to say to us. He said they were trying to make sure that we weren’t getting into a situation where we would have some issues with truck traffic, particularly at peak hours. He said we then got into a conversation as to what constitutes peak hours, and said they really don’t have anything in the ordinance to propose that.

He said they went back and looked at that and earnestly, they just felt like, after all had been said and done, there really wasn’t a whole lot that this particular condition was going to accomplish.

Mr. Jones said it is their understanding that they may have one or two truck deliveries during the week and he don’t think that is going to be a daily occurrence.

He said they just felt like that was not going to be a real issue to us, in terms of making those turns and blocking traffic, or anything else; certainly not to the point that it was going to warrant any concern on the City’s part; therefore, they are asking that the condition be removed, as we don‘t see there is a need for it at this time. He said they think that they have accomplished everything else that they need to accomplish to make sure this development occurs.

Mr. Jones, in responding to a concern expressed by Councilor Allen at the last Council meeting that this matter was discuss, as it relates to a definition of peak hours, said we don’t have a definition of peak time, but said they are going to correct that problem and put that it in the UDO itself.

Councilor Thomas made a motion to delete Condition Number 5 in the ordinance. Seconded by Councilor Garrett
After some discussion on the motion, with Mr. Jones, Mr. George Mize and Mr. Tom Hodges, of Dollar General responding to questions of members of the Council, the question was then called on the motion to delete the condition from the ordinance, which carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.

Councilor Thomas then made a motion to adopt the ordinance as amended. Seconded by Councilor Garrett and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.

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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND AFTER SOME DISCUSSION WAS THEN INTRODUCED ON FIRST READING:

An Ordinance – Establishing water restrictions and enforcement of outdoor water use for landscaping per the Georgia Water Stewardship Law pursuant to O.C.G.A. Section 12-5-7; and creation of a drought response program and enforcement in accordance with the requirements of the Georgia Board of Natural Resources Environmental Protection Division (EPD) Rule 391-3-30 and for other purposes.

City Attorney Fay pointed out that Mr. Joey Murphy of the Columbus Water Works was present to answer any questions of the Council, but there were none.
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THE FOLLOWING ORDINANCE WAS ALSO SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING AFTER SOME DISCUSSION OF THE COUNCIL :__

An Ordinance – Amending the Operating Budget for Fiscal Year 2017 beginning July 1, 2016 and ending June 30, 2017 so as to appropriate and account for the payment of legal fees and expenses provided to the Muscogee County Sheriff in the case of Darr v. Columbus; and for other purposes.

City Attorney Fay said this has been ordered by the Court to be paid and then asked if there were any questions.

Councilor Davis asked if this now means that the case is officially over and that we are not to expect any more invoices to the City.

City Attorney Fay said that is hopefully the case in the former Darr vs. the Columbus matter. He said in the Pierce case, we don’t know if the former Clerk’s attorney are going to make a motion with the court. He said they have indicated that they are going to pursue some type of a claim for fees, but at this point, we don’t know what that is and we don’t know what the Judge will order.

He said both cases have been dismissed and said he has distributed around the table this morning, copies of the orders that were issued by Judge Raymond in the Darr case back in June. He said these order makes it crystal clear that the Mayor and City Manager have policy making authority, to recommend a budget to you, and you, as the legislative body, have authority under Georgia law and the Charter to set the budget.

City Attorney Fay said the Sheriff and Clerk, as well as other constitutional officers have to live within that budget.
He said he quotes decade old case law and in the order, it says that. He said it is clear that you, as the legislative body, set the budget. He said the new Sheriff and the new Clerk are aware of all these rules.

He said at this point, we do have to pay these legal fees in the Darr matter. He said what comes down in the Pierce matter is unknown at this time.

In responding to questions of the Council, City Attorney Fay said the $54,000 has been reviewed by Judge Raymond and ordered by the Court. He said if we refuse to pay these fees, these is a possibility that we may be held in contempt.

Mayor Tomlinson said the lawyers have been fired and that’s the end of it and they have no authority to incur future expenses.

City Attorney Fay said in this particular case, all the City lawyers, as well as his office is recommending that we go ahead and pay these fees. He said that case is now completely dismissed.

After further discussion on this issue, with members of the Council expressing their views regarding the matter, and in responding to further questions of the Council, City Attorney Fay said he would not expect any more fees in the Darr matter because these were filed around the time of the election occurred and this should be the final set in the Darr matter. He said we do not expect any bill for the dismissal of the case by Mr. Ken Henson.

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AT THE REQUEST OF CITY ATTORNEY FAY, THE FOLLOWING ORDINANCES WAS CALLED UP AS THE NEXT ORDER OF BUSINESS AND THEN INTRODUCED ON FIRST READING: _

An Ordinance – Amending the Operating Budget for the fiscal year 2017 beginning J1, 2016 and ending June 30, 2017, to reclassify certain positions of the Consolidated Government of Columbus, Georgia; and for other purposes.

At the request of City Attorney Fay, Sheriff Donna Tompkins came forward and stated that she needs to make some personal changes that hopefully will benefit the Sheriff’s office, as well as the City of Columbus.

Sheriff Thompkins then went into some details in outlining her request to the Council, pointing out that she is asking for a reclassification for an upgrade of a position, which will be to assist Major Massey to provide him with a caption’s position to assist in his operations department, as well as to bring on a new employee to assist her with the monitoring of the budget.

City Attorney Fay pointed out that the ordinance has the four major reclassifications that she is asking for included in it and that is what’s on the table.

Sheriff Tompkins then responded to questions of members of the Council.

Deputy City Manager Pam Hodge then came forward and responded to questions of the Council, as it relates to the funding of these proposed requests that has been requested. She said some of the changes are temporary reclassifications until a slot becomes available.

At the request of Councilor Thomas, Sheriff Tompkins then introduced members of her command staff, to include Major Larry Mitchell, Lt. Steve Sikes, Major Mike Massey, Major Troy Culpepper, Chief Deputy John Fitzpatrick, Lt. Joan Wynn, and Major Terri Ezell.

She said next to Major Ezell is Mr. Joe McCrea, who she said is the person that she would like to bring on to assist with budgeting and finance,
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CITY MANAGER’S AGENDA:

AT THE REQUEST OF MAYOR TOMLINSON, THE FOLLOWING RESOLUTION WHICH WAS LISTED ON THE CITY MANAGER’S AGENDA WAS THEN CALLED UP AS THE NEXT ORDER OF BUSINESS:____
A Resolution (6-17) – Authorizing the hiring of personnel hired above Step C in Pay Grade, 18-J for the Clerk of Superior Court’s Office effective January 10, 2017.

City Manager Hugley pointed out that the new Clerk is requesting approval to fill two vacant Assistant Chief Deputy Clerks’ positions in her office above the minimum pay range. He said she wants to fill those positions at a Pay Grade 18-J, which is $52,413.40. He said she has funding in her budget to support this request and therefore, she is asking for the Council’s approval.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson.

City Manager Hugley, in response to a question of Councilor Allen, said the current salary for one of the positons would be exactly that amount of $52,413.40 for the person who retired on December 31st. He said for the other Assistant Clerk’s position is slightly less than the $52,000 and she is asking that they both be brought on at an 18J. He said they will be both the same title and the same play.

Clerk of Superior Court Clerk Ann Hardman then came
Forward and said she is excited to be here and to join the team. She said she don’t know if you heard her when she was running for this office, but said one of the things that she wanted to do, was to bring, what she calls, good government and to be a team player with you all. She said we have started out that way and prayerfully, they will finish that way. She said she is real excited about the opportunity.

Ms. Hardman said as the City Manager stated, she came into the office, with two openings, as two of the top people left; therefore, she wants to bring in two people that she needs, both who are very qualified with Master Degrees.
She said it is what she needs to help us move forward; saying that area is good, but she wants to move it to great. She said she asks for your support and is here to be a team player with you, as well.

After the conclusion of the discussion, the question was then called on Mayor Pro Tem Turner Pugh’s motion to adopt the resolution, which carried unanimously by those
nine members of Council present, with Councilor Huff being absent from the meeting.
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CITY ATTORNEY’S AGENDA CONTINUED:

THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING: ____________________________________________________________
An Ordinance – Amending the Columbus Georgia Deferred Retirement Option Plan to provide that participants can suspend their participation in the plan for up to three years; and for other purposes.

City Attorney Fay said he has distributed around the Council table, a substitute to the DROP Plan, which is different from the prior ordinance that was on first reading at our last meeting, which stated that participants can suspend their participation in the plan for up to five years.

He said this new proposed ordinance says three years. He said we will need a motion to substitute this particular proposal. He said the Pension Board will be reviewing this proposal on tomorrow, and the Actuary, Mr. Carr is also reviewing the proposal as well.

He said this proposal does not require any re-calculation of pension benefits for people who elect to go into the DROP Plan. He said this matter is up for discussion and will be reviewed by the Pension Board on tomorrow.

Councilor Allen then made a motion to substitute this ordinance for the one that was previously introduced on first reading at the December 13, 2016 Council meeting. Seconded by Councilor Henderson.
Councilor Davis said he know that we have been having a lengthy discussion for a while now, and had a lot of discussion at our last Council meeting, and said another addition to it, is that at the end of three years, there will be a mandatory review re-evaluation period for the freeze option only; and at that point, it can be looked at real closely. He said if there are any concerns, certainly, it can be deleted. He said it does not affect the DROP Plan at all; the DROP Plan is not going away, the DROP Plan is there, but this would only be an evaluation from all the concerns that were raised, to be able to take a look at it.

He said if everybody feels good about it, we can move forward another three years and then re-evaluate it. He said he thinks this would be a great addition, as far as being able to review and evaluate the freeze option, which he thinks is a win, win for the City of Columbus and the qualified employees.

After the conclusion of the discussion, the motion to substitute the alternate proposal was called up at this time and then carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.

City Attorney Fay said this ordinance will be on second reading at our next Council meeting.

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EXECUTIVE SESSION:

City Attorney Fay said we need to have an executive session after the adjournment of today’s meeting to discuss a litigation and a personnel matter.
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PUBLIC AGENDA:

MS. LINDA SIMMONS, RE: PROPERTY DAMAGE: ___

Ms. Linda Simmons, 941 Fairwell Drive came forward and said that she has been here before about her home. She said she is back again regarding her property, as it has mold and the estimate that they have given to fix it, she said she can’t afford it. She said she feels that since the manhole flooded her property, and the damage that was done, she can’t afford it; therefore, she wishes that the City would step up and try to help her out and at least get it fixed.


Ms. Simmons said January of this year, her property
also flooded again this year. She said she was told that when it flooded last year, that it broke some kind of a seal; therefore, every time it rains, it floods her property. She said she is getting a lot of nests in her home. She said she wasn’t even able to bring her grandchildren over to her house for Christmas because of the situation that she is living in. She said with her income, retired military, she is not able to afford it.

Councilor Barnes, speaking to Ms. Simmons said he thinks that everyone knows what his opinion is on this. He said he has vehemently spoken about the issue, but unfortunately, it appears that he is in the minority on this Council. He said he has done everything that he can do, and he thinks that the City needs to step up and assist you.

City Attorney Fay, in response to Councilor Woodson’s concerns, as to her not being aware of this situation, and then asked if there is some documentation that she can look at, said that Risk Manager has looked into this matter.
He said on January 7, 2016 and March 22, 2016 the Risk Manager sent a letter to Ms. Simmons denying her claims because of the torrential downpours that occurred as an act of nature in December 2015. He said they have many claims since that time period and since the rain last week. He said Engineering and Public Services looked at the systems and said that they were functioning; however, they were overwhelmed by the rain. He said they have denied several claims similar to Ms. Simmons.

Councilor Woodson asked has any information been given to Ms. Simmons with a list of possible agencies and organizations that might be able to assist her.

After further discussion on this matter, Mayor Tomlinson said we might be able to make such referrals to organizations like the House of Heroes, and etc.. She said there are various organizations who might be able to assist Ms. Simmons.

Ms. Simmons said the City Attorney said it wasn’t the City’s responsibility, but said since that time the City has come out and fixed a lot of pipes in the ground and done a lot of other things, which they should have already done. She said it was stopped up. She said this is the reason why she feels like the City should step up and assist her.

Mayor Tomlinson said we need to find you some resources that can help, as Government can’t help everything all the time, and this is one of those circumstances.

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MR. MANUEL WHITFIELD, RE: UNLAWFUL ARREST:

Mayor Tomlinson said we may have to call upon a representative from the Sheriff’s Department for some information. .
Mr. Manuel Whitfield, 2710 Pinoal Avenue came forward and said in August 2014 he was arrested for preaching, but said before he got arrested, he came before the Mayor and Council and he explained to you what was going on and said you told him that he could go out and preach and that no one would bother him.

He said this is what he told the officer, but yet they still arrested him. He said he never pay to get out, but said at this particular time a deacon from his church did come down and get him out, and said they impounded his car.

Mr. Whitfield said he is here today asking for the bond money that his church paid to get him out, as well as the money he paid for his car being impounded to be refunded.

He said he is asking for a letter or something to show that he can preach and has a right to free speech. He said it seems that the Police Department and the Sheriff’s Department don’t know the law.

Mayor Tomlinson said the law enforcement are aware that some free speech is allowable and said she is not sure about your circumstances. She then called on Major J. D. Hawk to tell us about this situation. She said it is not the legislators to give you your money back, but said it is the Court system that would have to give you the bond money, if the arrest was not lawful; however, you would have to prove that in court.

Major J. D. Hawk of the Police Department then came forward and said he thinks that first of all, we need some clarification as to whether it was the Police Department or the Sheriff’s Department.

Mr. Whitfield said it was the Sheriff’s Department.
Major Hawk said their last encounter with Mr. Whitfield was back in 2005 for the same type of activity.

Mayor Tomlinson then encouraged Mr. Whitfield to speak with Sheriff Tompkins and she can go and find his file to see what went on. She said the Sheriff’s Department know about and said we all need to make sure we understand what’s going on and what the rules are.
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CITY MANAGER’S AGENDA CONTINUED:

THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND AFTER MUCH DISCUSSION WAS DELAYED AT THE REQUEST OF CITY MANAGER HUGLEY: __

A Resolution Authorizing the City Manager to execute an addendum to the Medical Office Lease Agreement for the CCG Employee Health/Wellness Facility with Physicians Realty Trust.

City Manager Hugley went into some details in explaining that the current facility is in need of some repairs, as it relates to ADA compliance, as well as need some additional space. He said that the current lease is scheduled to expire in March 2018. He said when they do this work we want to move forward to sign another 60 months lease.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson.

There was much discussion regarding the execution of an addendum to the current lease for the CCG Employee Health and Wellness Center, with several members of the Council expressing some concerns regarding the signing of a lease for 60 months, as well as location of a facility after which City Manager Hugley then asked that the matter be delayed.

Ms. Reather Hollowell came forward and responded to several questions of the members of the Council as well.

After the conclusion of this discussion, Mayor Pro Tem Turner Pugh then withdrew her motion to adopt the resolution.

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THE FOLLOWING RESOLUTION WAS ALSO SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: _ _______
A Resolution (7-17) – To enter into a Memorandum of Understanding with the Muscogee County School Board to accept transfer ownership of two inoperable school buses. Columbus Department of Fire and Emergency Medical Services will utilize the buses in future school bus extrication training.

Councilor Allen moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.
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THE FOLLOWING FOUR PURCHASING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL: ____ ____

A Resolution (8-17) Authorizing payments to Siemens Healthcare Diagnostics (Dallas, TX), for recurring costs for drug testing supplies and equipment, in the approximate amount of $10,000 - $15,000. The periodic costs cover, as needed purchases, of drug testing supplies and equipment, required by Accountability Courts such as: Adult Felony Drug Court, Juvenile Court, Mental Health Court and Veterans Court.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Davis and Woodson being absent for the vote and Councilor Huff being absent from the meeting.
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A Resolution (9-17) – Authorizing the purchase of a network switch and AP bundle from C-Pak Technology Solutions (Lagrange, GA), in the amount of $15,491.40. The purchase will be accomplished by cooperative contract via Georgia Statewide Contract #9999-SPD-T20120501-006.


Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Davis and Woodson being absent for the vote and Councilor Huff being absent from the meeting.
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A Resolution (10-17) – Authorizing an amendment to the annual contract with Columbus Basketball Official Association (Columbus, GA), for Basketball Officiating Services, to add Adult Flag Football League Officiating Services.

Councilor Henderson moved the adoption of the resolution. Seconded by Mayor Pro Tem Turner Pugh and carried unanimously by those seven members of Council present, with Councilor Davis and Woodson being absent for the vote and Councilor Huff being absent from the meeting.
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A Resolution (11-17) – Authorizing the purchase one (1) SUV (2017 Ford Explorer) from Allan Vigil Ford (Morrow, GA), in the amount of $27,124.00, via Georgia State Contract #99999-SPD-ES40199373-002.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Davis and Woodson being absent for the vote and Councilor Huff being absent from the meeting.
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FUND BALANCE UPDATE:

Finance Director Angelica Alexander came forward to provide the Mayor and Council with an update on the Fund Balance.

Fy2016 fund balance - ACTUALS


Why is fund balance important?

Healthy Fund Balance = 60 days or more.

Potential Positive impacts to fund balance
What is Salary Savings?
FY17 Estimated Salary Savings by Department

Ms. Alexander then showed a chart, which included several departments that highlighted the salary budget, pay adjustment, year to date expenditures, projected remaining expenditures, as well as the estimated salary savings.

Fund balance scenario

Ms. Alexander then highlighted the following information, which
shows the General Fund Balance, as well as the OLOST Fund Balance
As of FY16FY17 Positive Impacts to Fund BalancePotential Fund Balance Estimate
14.31 days8.66 days22.97 days
40.23 days040.23 days
54.54 days0 63.20 days

FY17 Positive Impacts =1.47 days for dismissal of lawsuits and 7.19 day for estimated FY17 General Fund Salary Savings.

Note: The above fund balance estimate does not take into account all revenues and expenditures that may also affect fund balance.

Recommendation
After the presentation on the Fund Balance was made, and Finance Director Alexander and City Manager Hugley responded to questions of the Council, the following add-on resolution was then adopted by the Council.

A Resolution (12-17) – Restricting the use of salary savings in FY-2017 in an effort to help replenish fund balance reserves.

Mayor Pro Tem Turner Pugh moved the adoption of the resolution. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS INFORMATION TO THE MAYOR AND COUNCIL:

(1) Memorandum from Clerk of Council Washington, Re: Building Authority of Columbus.

(2) Memorandum from Clerk of Council Washington, Re: Civic Center Advisory Board.

(3) Memorandum from Clerk of Council Washington, Re: Columbus Board of Zoning Appeals.

(4) Memorandum from Clerk of Council Washington, Re: Commission on International Relations and Cultural Liaison Encounters (C.I.R.C.L.E.).

(5) Memorandum from Clerk of Council Washington, Re: Crime Prevention Board.

(6) Memorandum from Clerk of Council Washington, Re: Land Bank Authority.

(7) Memorandum from Clerk of Council Washington, Re: Planning Advisory Commission.

(8) Biographical sketch of Ms. Nicole Adderley, Councilor Woodson’s nominee for the District 7 Representative on the Civic Center Advisory Board.
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PERSONNEL REVIEW BOARD:

Clerk of Council Washington provided information to the Mayor and Council, which was received from Mr. Corey Jones, of the HR Department, advising of a vacancy on the Personnel Review Board due to Mr. John Boddie now being employed with the City of Columbus.
THE FOLLOWING RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY A SINGLE MOTION MADE BY MAYOR PRO TEM TURNER PUGH AND SECONDED BY COUNCILOR WOODSON, WHICH CARRIED UNANIMOUSLY BY THOSE NINE MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR HUFF BEING ABSENT FROM THE MEETING:_____ ___________
A Resolution (13-17) – Excusing the absence of Councilor Jerry Barnes, from the January 3, 2017 Organizational Meeting & Proclamation/Resolution Session.
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A Resolution (14-17) – Excusing the absence of Councilor Judy Thomas, from the January 3, 2017 Organizational Meeting & Proclamation/Resolution Session.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL: _ ____ Councilor Allen made a motion that these minutes be received. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.

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BOARD OF TAX ASSESSORS:

_______________________
(James Dixon) SD-29
Deceased
(Council’s Apptmt.)
CIVIC CENTER ADVISORY BOARD:


_______________________
(Shondwella Ellis) SD-15
District 5
Seat declared vacant.
(Council’s Apptmt.)


Nicole Adderley___________
(Jim Irwin) SD-15
District 7
Not eligible to succeed himself.
(Council’s Apptmt.)
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COOPERATIVE EXTENSION ADVISORY BOARD:


___________________________
(Mattie Washington) SD-15
Eligible to succeed herself
(Council’s Apptmt.)
*Not interested in serving another term.
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PUBLIC SAFETY ADVISORY COMMISSION:


__________________________
(Laverne Brown) SD-15
District 3
Resigned
(Council’s Apptmt.)
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RECREATION ADVISORY BOARD:


________________________
(Gary O. Bruce) SD-29
District 2
Resigned
(Council’s Apptmt.)
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EXECUTIVE SESSION:

Mayor Tomlinson entertained a motion to go into executive session to discuss a Litigation/Personnel matter. Mayor Pro Tem Turner Pugh made a motion to go into executive session to discuss a Litigation/Personnel matter. Seconded by Councilor Woodson and carried unanimously by those nine members of Council present, with Councilor Huff being absent from the meeting.

At 11:31 a.m., the Council adjourned its meeting to go into executive session. At 12:59 p.m., the meeting was reconvened.

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With there being no other business to come before the Council, Councilor Allen made a motion for adjournment. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Councilor Henderson being absent for the vote and Councilor Huff being absent from the meeting, with the time being 1:02 p.m.



Tiny B. Washington, MMC
Clerk of Council
The Council of Columbus, Georgia