Agenda Item # 1

Columbus Consolidated Government

Council Meeting

06/23/2015

Agenda Report # 124


TO: Mayor and Council

SUBJECT: FY 2016 Georgia DOT - Transportation Planning Contract

INITIATED BY: Planning Department


Recommendation: Approval is requested to execute a contract with the Georgia Department of Transportation for Financial Assistance to carry out the FY 2016 Transportation Planning Work Activities of the Columbus-Phenix City Transportation Study (C-PCTS).

Background: During June of each year, the Metropolitan Planning Organization (MPO) receives a contract on behalf of the City from the Georgia Department of Transportation (GDOT) for Federal Highway Administration (FHWA) Section 112 Funds to perform multi-modal transportation planning activities identified in the Columbus-Phenix City Unified Planning Work Program (UPWP). The Transportation Planning Division, which is housed within the MPO performs the planning work that includes items such as the Long Range Transportation Plan (LRTP), Transportation Improvement Program (TIP), Congestion Management Process (CMP), Site Impact Analysis, Traffic Modeling Networks, and additional planning activities. The Federal Funds will cover 80% of the cost for the transportation-planning program. The City is required to provide the 20% local match for $43,613.71 to receive the Federal Funds.

Analysis: The Columbus-Phenix City Transportation Study (C-PCTS) serves as the Metropolitan Planning Organization (MPO) for the urban area. The Transportation Planning Division is the designated MPO recipient and project administrator of Section 112 Transportation Planning Funds. The transportation planning funds are designated for the Columbus-Phenix City MPO for the performance of multi-modal transportation activities.

Financial Considerations: Transportation planning funds in the amount of $174,454.82 requested in the form of a contract with the Georgia Department of Transportation. The following is a breakdown of funding sources.



The City's 20% match of $43,613.71 is budgeted in the FY 2016 Budget, General Fund.

Projected Annual Fiscal Impact Statement: This is an annual contract with the Georgia Department of Transportation and the Federal Highway Administration, which will require a 20% match. The Planning Funds from GDOT has been reduced by $76,427.27. Congress recently passed a Continuing Resolution, which extended the Federal Highway and Transit Programs until July 31, 2015. Since this Continuing Resolution expires on July 31, 2015 (and not until the end of Federal Fiscal Year 2015-which is September 30, 2015), this means that FHWA will only be able to provide a portion of the Federal Fiscal Year 2016 Funding (Apportionment and Obligation Authority) - which is approximately 3/4 of the amount anticipated for Federal Fiscal Year 2016. Until another Continuing Resolution is signed or a new Surface Transportation Bill is passed, GDOT cannot execute FY16 PL Contracts for the full amount of funding. Once Congress passes another Resolution and/or Bill, then GDOT will execute a Supplemental Agreement to our PL Contract for the full amount of Planning Funds.

Legal Considerations: The Columbus-Phenix City Transportation Study is in compliance with all applicable planning requirements and certifications necessary in order to receive the federal funds.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to execute contracts to receive Federal Funding for the FY 2016 Transportation Planning Activities.

A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE CITY MANAGER OF COLUMBUS, GEORGIA TO EXECUTE A CONTRACT WITH THE GEORGIA DEPARTMENT OF TRANSPORTATION ON BEHALF OF THE CITY FOR FINANCIAL ASSISTANCE TO CARRY OUT THE FY 2016 TRANSPORTATION PLANNING ACTIVITIES OF THE COLUMBUS-PHENIX CITY TRANSPORTATION STUDY (C-PCTS).

WHEREAS, the FY 2016 Unified Planning Work Program (UPWP) of the Columbus-Phenix City Transportation Study has been reviewed and approved by the United States Department of Transportation (FHWA) and the Georgia Department of Transportation (GDOT); and,

WHEREAS, the FY 2016 UPWP indicates the amount of Section 112 Transportation Planning Funds to be provided by GDOT to be $174,454.82; and,

WHEREAS, the local match necessary to receive the Section 112 funds are $43,613.71; and,

WHEREAS, the federal and local funds will be available to the Transportation Planning Division within the Metropolitan Planning Organization (MPO) to carry out the Section 112 Work Activities identified in the FY 2016 UPWP.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________ 2015, and adopted at said meeting by the affirmative vote of _____________ members of said Council.


Councilor Allen voting _______________.
Councilor Baker voting _______________.
Councilor Barnes voting _______________.

Councilor Buck voting _______________.
Councilor Davis voting _______________.
Councilor Henderson voting _______________.
Councilor Huff voting _______________.
Councilor Thomas voting _______________.
Councilor Turner Pugh voting _______________.
Councilor Woodson voting _______________.




_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor