Agenda Item # 2
Columbus Consolidated Government
Council Meeting

April 11, 2017

Agenda Report # 116

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) MANAGEMENT SERVICES FOR JUVENILE JUSTICE INCENTIVE GRANT (ANNUAL CONTRACT) – RFP NO. 17-0017

It is requested that Council authorize the execution of an annual contract with Evidence Based Associates (Powder Springs, GA) for management services for the Georgia Juvenile Justice Incentive Grant for the Muscogee County Juvenile Court. Evidence Based Associates will provide the following services:
The initial term of the contract shall be for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The current contract was awarded on August 27, 2013, per Resolution No. 281-13, to Evidence Based Associates (Washington, DC).

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on February 20, 2017. This RFP has been advertised, opened and evaluated. Proposals were received on March 17, 2017 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
03/23/17
The Purchasing Manager advised evaluation committee members of the RFP rules and process. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
04/03/17
Discussed each of the four proposals. The Committee did not require clarification from any of the vendors.
Evaluation Forms
04/03/17
Evaluation forms were forwarded to the Committee members.
Evaluation Forms/Results
04/04/17
Completed evaluation forms were returned to the Purchasing Division for tabulation. The results were sent to the Evaluation Committee members.
Recommendation received
04/06/17
Via email, the committee members unanimously voted to award to the highest ranking vendor.


Evaluation Committee:
Proposals were reviewed by the Evaluation Committee, which consisted of two (2) voting members from Muscogee County Juvenile Court and one (1) voting member from Troy State University.

Award Recommendation:
The evaluation committee recommends award of the contract to Evidence Based Associates for the following reasons:

Vendor Experience/Qualifications:

The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are available via a Georgia Juvenile Justice Incentive Grant.
* * * * * *

(B) WORK UNIFORMS

It is requested that Council approve the purchase of work uniforms from Cintas, Inc. (Cincinnati, OH), by cooperative purchasing through U.S. Communities Governmental Purchasing Alliance (GPA), per contract number 12-JLH-011C. Cintas will be utilized as an alternate source for work uniform purchases for various departments.

U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing. RFP No. 12-JLH-011, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative RFP available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing. Consequently, the City is a member of U.S. Communities.

The contract will remain in effect through March 31, 2019. Any additional extensions shall coincide with contract extensions granted by U.S. Communities.

Funds are budgeted each fiscal year for this ongoing expense: Various Departments - Uniforms.
* * * * * *

(C) ROOFING CONSULTANT SERVICES (ANNUAL CONTRACT) – RFP NO. 17-0007

It is requested that Council authorize the execution of an annual contract with Edifice Consulting, Inc. (Byron, GA) as the primary contractor, and NOVA Engineering and Environmental, LLC (Kennesaw, GA) as the secondary contractor for roofing consulting services on an as-needed basis.

Columbus Consolidated Government (the City) owns buildings consisting of approximately 60 buildup roofs, 40 metal roofs and 75 shingle roofs. On an as needed basis, roofing consulting services may be required for the inspection/repair/replacement of these existing roofs.

The contract will be awarded to a Primary and Secondary contractor. When the services are needed, the Primary contractor will be contacted first. If the Primary contractor is not available, then the City will contact the Secondary contractor to render the needed services. The contracted vendors will provide the following services:


The initial term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The current contract was awarded on July 12, 2011, per Resolution No. 247-11, to Dry Tech Consulting, LLC, the primary contractor, and ARID Consulting Corporation (now Edifice Consulting, Inc.), the secondary contractor.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on September 6, 2016. This RFP has been advertised, opened and evaluated. Proposals were received on September 30, 2016 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
02/02/17
The Purchasing Manager advised evaluation committee members of the RFP rules and process. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
02/23/17
Discussed each of the six proposals. The Committee did not require clarification from any of the vendors.
Evaluation Forms
02/24/17
Evaluation forms were forwarded to the Committee members.
Evaluation Forms/Results
03/06/17
Completed evaluation forms were returned to the Purchasing Division for tabulation. The results were sent to the Evaluation Committee members.
Recommendation received
04/03/17
Via email, the committee members unanimously voted to award to the two highest ranking vendors.


Evaluation Committee:
Proposals were reviewed by the Evaluation Committee, which consisted of two (2) voting members from the Public Works Department and one (1) voting member from the Engineering Department.

Award Recommendation:
The Evaluation Committee recommends award to Edifice Consulting, Inc. (Byron, GA) as the primary contractor and NOVA Engineering and Environmental, LLC (Kennesaw, GA) as the secondary contractor, for the following reasons:
Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds will be budgeted per fiscal year, as needed, for approved roofing projects.
* * * * * *

(D) DODGE CHARGER POLICE PURSUIT VEHICLE - RFB NO. 17-0022


It is requested that Council authorize the purchase of one (1) Dodge Charger police pursuit vehicle, from Akins Ford LLC (Winder, GA) in the amount of $24,130.00.

Akins Ford LLC was the awarded vendor for RFB No. 17-0022 to provide twenty (20) Dodge Charger police pursuit vehicles, per Resolution No. 404-16. Per the bid, the unit price of $24,130.00 is protected for additional purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017). The vendor has agreed to provide the additional unit at the stated price.

The vehicle is a replacement for a vehicle involved in an accident.

Funds are budgeted in the FY17 Budget as follows: General Fund – Police – Field Operations – Automobiles; 0101-400-2300-FILD-7721

* * * * *

(E) FINAL PAYMENT FOR INTERNET SERVICES PROVIDED BY AT&T

It is requested that Council approve the final payment to AT&T, in the amount of, $10,813.68, for the provision of Internet Services.

Per RFP 16-0013, (Resolution #160-16), the City entered into a contract with WOW! Business Solutions to provide Internet Services. The RFP was required to replace the existing 50Mbps circuit (provided by AT&T) to a minimum 1000Mbps circuit. The upgraded internet services would give the City the ability to run complete systems from a secure cloud environment and perform daily backup offsite for better continuity of service. Additionally, the new internet service would also improve general performance of all web-based services and eliminate the need for some of the other internet related services procured by the City.

AT&T, who at the time was the current Internet Service provider, was one of the participants in the RFP process. However, since WOW! was the successful vendor awarded the new contract, providing 2,000 Mbps, the I.T. Department terminated the services provided by AT&T. This requested payment will cover the final AT&T billing, with early termination fees applied, totaling $10,813.68. Early termination actually saves CCG over $ 4,000.00 in total cost & fees in the long-run.

Funds are budgeted in the FY17 Budget: General Fund – Information Technology – Telephone; 0101-210-1000-ISS-6621.
* * * * *


(F) PAYMENT FOR INMATE PHARMACY SERVICES

It is requested that Council approve payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of $31,111.64, for pharmacy services utilized for inmates at the Muscogee County Jail and Muscogee County Prison. This payment will cover services provided during the months of February and March.

Funds are budgeted in the FY17 Budget: ($23,812.28) General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323; and ($7,299.36) General Fund – MCP – Warden – Pharmacy Services; 0101- 420 – 1000 – MCCI – 6323.


* * * * *

(G) PERSONAL PROPERTY & RESIDENTIAL MAIL/PROCESSING FOR TAX ASSESSORS OFFICE (ANNUAL CONTRACT) – RFP NO. 17-0015

It is requested that Council approve the contract with SouthData, Inc. (Mount, Airy, NC) to provide printing and mailing services for The Muscogee County Board of Tax Assessors.

The required services include mail processing services for the following:
The initial term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month period. Contract renewal is contingent upon the mutual agreement of the contractor and the City,

Annual Contract History:

The previous five-year contract was awarded on April 10, 2012 (Resolution 107-12) to Harris Computer (Statesboro, GA).

RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on February 9, 2017. This RFP has been advertised, opened and evaluated. Seven proposals were received on March 3, 2017.

SouthData, Inc. (Mount Airy, NC)) The following events took place after receipt of the proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
03/09/17
The Purchasing Manager advised evaluation committee of the RFP rules and process. The proposals were distributed to committee members for review.
1st Evaluation Meeting
03/27/17
Committee members discussed the proposals; no clarifications were needed.
Evaluation Ballots Sent to Committee
03/28/17
Evaluation ballots forwarded to voting committee members.
Evaluation Ballots Completed by Committee Members
04/04/17
Committee members completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee
04/06/17
The Evaluation Results were compiled, completed and forwarded to Committee members for review and Recommendation
Recommendation Received
04/06/17
Via email, the committee members unanimously voted to award to South Data, Inc. (Mount Airy, NC).
Evaluation Committee:

The proposals were reviewed by the Evaluation Committee, which consisted of two (2) voting member from Tax Assessors Office, one (1) voting member from the Tax Commissioner Office and two (2) non-voting member from the Tax Assessors Office.

Award Recommendation:

The evaluation committee unanimously recommends award of the contract to SouthData, Inc. (Mount Airy, NC), as reflected by their comments provided below:

Vendor Experience/Qualifications:

Client Work History: The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening and no proposal responses are made public, due to the possibility of negotiated components of the proposals. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: General Fund – Boards and Commissions – Tax Assessor – Contractual Services; 0101-290-1000-TAXA-6319.

ITEM A”

A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH EVIDENCE BASED ASSOCIATES (POWDER SPRINGS, GA), FOR MANAGEMENT SERVICES FOR THE GEORGIA JUVENILE JUSTICE INCENTIVE GRANT RECEIVED BY THE MUSCOGEE COUNTY JUVENILE COURT, ON AN AS-NEEDED BASIS.

WHEREAS, an RFP was administered (RFP No. 17-0017) and four proposals were received; and,

WHEREAS, the proposal submitted by Evidence Based Associates met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contract shall be for one (1) year with the option to renew for four (4) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Evidence Based Associates (Powder Springs, GA), for management services for the Georgia Juvenile Justice Incentive Grant for the Muscogee County Juvenile Court, on an as-needed basis. Funds are available via a Georgia Juvenile Justice Incentive Grant.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ___________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor





“ITEM B”

A RESOLUTION
NO. _______


A RESOLUTION AUTHORIZING THE PURCHASE OF WORK UNIFORMS FROM CINTAS, INC. (CINCINNATI, OH), BY COOPERATIVE PURCHASING THROUGH U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE (GPA), PER CONTRACT NUMBER 12-JLH-011C. CINTAS WILL BE UTILIZED AS AN ALTERNATE SOURCE FOR WORK UNIFORM PURCHASES FOR VARIOUS DEPARTMENTS.

WHEREAS, U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing; and,

WHEREAS, RFP No. 12-JLH-011, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative RFP available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing; and,

WHEREAS, the contract will remain in effect through March 31, 2019. Any additional extensions shall coincide with contract extensions granted by U.S. Communities.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase work uniforms from Cintas, Inc. (Cincinnati, OH), by cooperative purchasing through U.S. Communities Governmental Purchasing Alliance (GPA), per contract number 12-JLH-011C. Cintas will be utilized as an alternate source for work uniform purchases for various departments. Funds are budgeted each fiscal year for this ongoing expense: Various Departments - Uniforms.

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

ITEM C”

A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS, WITH EDIFICE CONSULTING, INC. (BYRON, GA) AS THE PRIMARY CONTRACTOR AND NOVA ENGINEERING AND ENVIRONMENTAL, LLC (KENNESAW, GA) AS THE SECONDARY CONTRACTOR, FOR ROOFING CONSULTING SERVICES ON AN AS-NEEDED BASIS.

WHEREAS, an RFP was administered (RFP No. 17-0007 and six proposals were received; and,

WHEREAS, the proposals submitted by Edifice Consulting, Inc. and NOVA Engineering and Environmental, LLC met all proposal requirements and were evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contracts shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract, with Edifice Consulting, Inc. (Byron, GA) as the primary contractor and NOVA Engineering and Environmental, LLC (Kennesaw, GA) as the secondary contractor, for roofing consulting services on an as-needed basis. Funds will be budgeted per fiscal year, as needed, for approved roofing projects.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM D”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) DODGE CHARGER POLICE PURSUIT VEHICLE FROM AKINS FORD LLC (WINDER, GA) IN THE AMOUNT OF $24,130.00.

WHEREAS, Akins Ford LLC was the awarded vendor for RFB No. 17-0022 to provide twenty (20) Dodge Charger police pursuit vehicles per Resolution No. 404-16; and,

WHEREAS, per the bid, the unit price of $24,130.00 is protected for additional purchases made in the FY17 budget year (July 1, 2016 through June 30, 2017); and,

WHEREAS, the vehicle is a replacement for a vehicle involved in an accident.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Dodge Charger police pursuit vehicle from Akins Ford LLC (Winder, GA) in the amount of $24,130.00. Funds are budgeted in the FY17 Budget as follows: General Fund – Police – Field Operations – Automobiles; 0101-400-2300-FILD-7721.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ________ day of______________, 2017 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

ITEM E”

A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE FINAL PAYMENT TO AT&T, IN THE AMOUNT OF, $10,813.68, FOR THE PROVISION OF INTERNET SERVICES.

WHEREAS, Per RFP 16-0013, (Resolution #160-16), the City entered into a contract with WOW! Business Solutions to provide Internet Services. The RFP was required to replace the existing 50Mbps circuit (provided by AT&T) to a minimum 1000Mbps circuit. The upgraded internet services would give the City the ability to run complete systems from a secure cloud environment and perform daily backup offsite for better continuity of service. Additionally, the new internet service would also improve general performance of all web-based services and eliminate the need for some of the other internet related services procured by the City; and,

WHEREAS, AT&T, who at the time was the current Internet Service provider, was one of the participants in the RFP process. However, since WOW! was the successful vendor awarded the new contract, providing 2,000 Mbps, the I.T. Department terminated the services provided by AT&T. This requested payment will cover the final AT&T billing, with early termination fees applied, totaling $10,813.68. Early termination actually saves CCG over $ 4,000.00 in total cost & fees in the long-run.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make final payment to AT&T, in the amount of, $10,813.68, for the provision of Internet Services. Funds are budgeted in the FY17 Budget: General Fund – Information Technology – Telephone; 0101 – 210 – 1000 – ISS – 6621.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM F”

A RESOLUTION

NO.______



A RESOLUTION AUTHORIZING PAYMENT TO DIAMOND DRUGS, INC., (PITTSBURGH, PA), IN THE AMOUNT OF $31,111.64, FOR PHARMACY SERVICES UTILIZED FOR INMATES AT THE MUSCOGEE COUNTY JAIL AND MUSCOGEE COUNTY PRISON. THIS PAYMENT WILL COVER SERVICES PROVIDED DURING THE MONTHS OF FEBRUARY AND MARCH.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Diamond Drugs, Inc., (Pittsburgh, PA), in the amount of, $31,111.64, for pharmacy services utilized for inmates at the Muscogee County Jail and Muscogee County Prison. This payment will cover services provided during the months of February and March. Funds are budgeted in the FY17 Budget: ($23,812.28) General Fund – Sheriff – Medical – Pharmacy Services; 0101 – 550 – 2650 – MEDD – 6323; and ($7,299.36) General Fund – MCP – Warden – Pharmacy Services; 0101- 420 – 1000 – MCCI – 6323.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”

A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH SOUTHDATA, INC. (MOUNT AIRY, NC) to provide PRINTING AND MAILING SERVICES for THE MUSCOGEE COUNTY BOARD OF TAX ASSESSORS, for REAL PROPERTY TAX MATTER NOTICES, PERSONAL PROPERTY TAX MATTER NOTICES AND PERSONAL PROPERTY RETURNS.

WHEREAS, an RFP was administered (RFP No. 17-0015) and seven proposals were received; and,

WHEREAS, the proposal submitted by SouthData, Inc. (Mount Airy, NC) met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the term of the contract shall be for two years, with the option to renew for three additional twelve month period. The renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with SouthData, Inc. (Mount Airy, NC) to provide printing and mailing services for The Muscogee County Board of Tax Assessors. Funds are budgeted each fiscal year for this ongoing expense: General Fund – Boards and Commissions – Tax Assessor – Contractual Services; 0101-290-1000-TAXA-6319.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Garrett voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor