Agenda Item #________
Columbus Consolidated Government
Council Meeting
December 2, 2014

Agenda Report #___________

TO: Mayor and Councilors

SUBJECT: FY14 Final Budget Amendment

INITIATED BY: Finance Department
------------------------------------------------------------------------------------------------------------------
Recommendation: Approve an Ordinance amending the budgets for the Fiscal Year 2014 by appropriating amounts in each fund for various operational activities.

Background: The Council has adopted the City’s Annual Operating budget and in special actions has adopted various special purpose budgets. All of these budgets appropriate funding for planned operations. During the course of the year, adjustments become necessary to increase or redistribute funding based on actions of Council, changes in departmental activities and changes in funding sources.

Staff is requesting a budget amendment to appropriate monies needed for various operational activities. As provided in the charter and state law, only Council has the authority to change spending levels. Adjustments are included in this Ordinance to reflect changes needed to complete organizational objectives. These adjustments are necessary to modify budgets to change to the legal level of control at the department level as per O.C.G.A. Chapter 36. Staff is requesting adjustments for operational expenditures like administrative and operating costs for the following funds. In order to keep an accurate record of authorized spending levels and positions, this budget amendment is submitted for Council consideration.

Analysis: The recommended budget adjustments are outlined on the attached tables with the summary tables immediately following the memorandum identifying the amount to be appropriated in each accounting fund. These adjustments change the total spending authority of the designated departments. The appropriation will change the total approved budget of each fund as follows:
Multi Gov’t Project Fund: The adjustment will adjust the total approved revenue budget of the fund of $3,787,570 by $740,822 to $4,528,392 and will adjust the total approved expenditure budget of the fund of $3,837,551 by $690,841 to $4,528,392.

Hotel Motel Tax Fund: The adjustment will adjust the total approved revenue budget of the fund of $4,800,000 by $1,123,070 to $5,923,070 and will adjust the total approved expenditure budget of the fund of $5,616,580 by $306,490 to $5,923,070.

METRO Drug Task Force Fund: The adjustment will adjust the total approved revenue budget of the fund of $200,000 by $89,133 for $289,133 and will adjust the total approved expenditure budget of the fund of $211,915 by $77,218 to $289,133.

Neighborhood Stabilization Fund: The adjustment will adjust the total approved revenue budget of the fund of $0 by $192,981 to $192,981 and will adjust the total approved expenditure budget of the fund of $0 by $254,611 to $254,611.

Marshal Forfeiture Fund: The adjustment will adjust the total approved revenue budget of the fund of $20,000 by ($18,612) to $1,388 and will adjust the total approved expenditure budget of the fund of $20,000 by ($19,612) to $1,388.

Down Payment Assistance Fund: The adjustment will adjust the total approved revenue budget of the fund of $0 by $150,000 to $150,000 and will adjust the total approved expenditure budget of the fund of $0 by $150,000 to $150,000.

TSPLOST Discretionary Proceeds Fund: The adjustment will adjust the total approved revenue budget of the fund of $0 by $2,500,000 to $2,500,000 and will adjust the total approved expenditure budget of the fund of $0 by $2,500,000 to $2,500,000.

SPLOST Proceeds Fund: The adjustment will adjust the total approved revenue budget of the fund of $0 by $63,869 to $63,869 and will adjust the total approved expenditure budget of the fund of $0 by $63,869 to $63,869.

Special Projects Fund: The adjustment will adjust the total approved revenue budget of the fund of $10,109,757 by $1,900,000 to $12,009,757 and will adjust the total approved expenditure budget of the fund of $10,109,757 by $1,900,000 to $12,009,757.

Lease Purchase Program Fund: The adjustment will adjust the total approved revenue budget of the fund of $0 by $2,842,916 to $2,842,916 and will adjust the total approved expenditure budget of the fund of $0 by $2,842,916 to $2,842,916. Recommendation/Action: Approve an Ordinance amending the budgets for the Fiscal Year 2014 by appropriating amounts in each fund for various operational activities.