ü Long-term will eliminate cost of leasing fiber optic networks and contracting with other service providers for internet and cable
ü Improved quality of service
ü Savings of $700,000 annually
• Growing emphasis on server and web based systems
• Currently with only one person to support the Network
• That staff member has no formal trainings on current technologies
• Currently Paying $150 to over $700 an hour for required Network Engineering Services
• New position will save the Columbus Consolidated Government money in the near term as well as in the foreseeable future
Director Toelle also showed the organizational Chart (March 2015 Transitioning towards Mainframe Decommissioning)
Current Active Projects That require a Network Engineer in addition to existing staff
•iasWorld – Oasis Replacement
•RMS- Record Management System for the Columbus Police Department
•E-Ticket for the Columbus Police Department
•Core Switch Replacement
•VoIP (Voice Over Internet Protocol) Upgrade
Current Active Projects That require a Network Engineer in addition to existing staff
•WAN (Wide Area Network) upgrade
•LAN’s (Local Area Network’s) installations
•AZURE Cloud Computing Solutions
•Disaster Recovery Solutions
•Network Security Controls and Procedures
•Microsoft Office and Windows upgrades
•DATA Center Stability Upgrades
Top 5 Critical Immediate Technology Needs In Priority Order
•Core Switch and Network Infrastructure for the WAN and LAN’s (In Progress)
•Upgraded Licensing (In Progress)
•Integrated Jail, Courts, Public Safety Enterprise System. Implementation over several years. (In planning phase)
•Integrated HR/Payroll/Finance/Budgeting System upgrade. Implementation over several years. (In planning phase)
After the conclusion of Dr. Toelle’s presentation, Mayor Pro Tem Turner Pugh then made a motion to authorize the position of a Network Engineer in the budget. Seconded by Councilor Henderson.
Director Toelle then responded to questions of members of the Council regarding the Information Technology’s Top Priority of the Network Engineer Position.
Councilor Henderson then made a motion to eliminate the funding of the position of a deputy’s position within the Marshal’s office that has been unfilled since October. Seconded by Councilor Allen.
Further discussion continued on this matter with members of the Council expressing their views regarding it, with City Manager Hugley, Deputy City Manager Hodge and Information Technology Director Toelle responding to further questions of the Council.
Councilor Allen requested that Council be provided with quarterly updates on the savings regarding this position so we can keep track of that. City Manager Hugley said he would have Deputy City Manager Hodge to include that on her list, as part of the Finance update.
After the conclusion of the discussion, Councilor Thomas said there are two motions that are on the table and said she wants to make sure that she understands them both before we get to the vote.
Mayor Tomlinson said she only recalls one motion being put on the table and seconded; and then asked Clerk of Council Washington to clarify the motions that are on the table. Clerk of Council Washington stated that there are currently two motions on the table. She pointed out that Mayor Pro Tem Turner Pugh had made a motion to authorize the funding for the Network Engineer’s position in the budget, which was seconded by Councilor Henderson.
Clerk of Council Washington also pointed out that Councilor Henderson made a motion to eliminate the funding of a deputy marshal position in the Marshal’s office. Seconded by Councilor Allen.
Councilor Thomas then asked if that goes to use that money to pay for this position. Councilor Henderson said it is an offset. He said the idea behind that was to offset the cost of adding this position. He said the only reason he didn’t tie it to it was because he didn’t want to jeopardize this position being approved because it has been explained to him how critical this position is, but he did want to offer an opportunity to offset the additional cost of that person.
Mayor Tomlinson then called the question on Councilor Henderson’s motion to eliminate the funding of a deputy marshal position in the Marshal’s office.
Deputy City Manager Hodge said the amount of that funding would be $49,049.00.
After still some discussion on this motion to eliminate the funding of a deputy position in the Marshal’s Office, the question was finally called, which carried by a vote of seven to one with Mayor Pro Tem Turner Pugh and Councilors Allen, Baker, Buck, Davis, Henderson, Thomas voting yes and Councilor Huff voting no, with Councilors Barnes and Woodson being absent from the meeting.
Regarding the second motion, as made by Mayor Pro Tem Turner Pugh to authorize the funding in the budget for the Network Engineering position, Deputy City Manager Hodge said it is at an amount of $66,636.00.
Mayor Tomlinson then called the question on the motion, which carried by a vote of seven to one with Mayor Pro Tem Turner Pugh and Councilors Allen, Baker, Buck, Davis, Henderson, Huff voting yes and Councilor Thomas voting no, with Councilors Barnes and Woodson being absent from the meeting.
With the discussion concluded, as it relates to the approval of the Network Engineer’s position for the Information Technology Department, Councilor Davis said he has another matter as it relates to the FY-16 operating budget that he would like to ask for re-consideration on. He said he is still really concerned about the matter with the Integrated Waste Fund on the mandating of the elimination of all plastic bags for trash and yard waste. He said he really thank this is going to be a big issue; and he thinks that the Council will get hit hard with this from the citizenry. He said he is really not convinced yet.
Councilor Davis said he thinks that this is a matter that, instead of mandating it, he thinks that we can ease into this; maybe from an education standpoint he thinks we still need to look into what we are doing here.
He said he has not been convinced that we are not just passing on an extra cost of living to the citizenry; even though we are terming it as cost avoidance. He said he thinks there is still going to be issues with what is being proposed with the biodegradable bags, and plastic containers. He said
he thinks there are going to be issues as it relates to the model of both plastic bags and pick up times with the trucks, wear and tear on the trucks. He said he thinks there are still going to be some issues, and he question that. He said he thinks that we need to future analyze this matter.
Councilor Davis said we have a person now that is on board with Public Works and that is funded out of the Intergraded Waste Fund; Gloria Weston Smart of Keep Columbus Beautiful that could make this one of her priorities in educating and communicating to the community; and hopefully, they would voluntarily get on board with this, and maybe have the opportunity to ease into it. He said at this point, there is not enough awareness in the community; both awareness to the citizens of what’s going to happen. He said he thinks there is still going to be an issue with businesses and how they choose to stock their stores; and even from a competitive standpoint. He said he thinks it is going to be an excessive cost to the citizenry.
He said he know that we have talked about the issue of cost avoidance and said he has found that. He said Councilor Allen brought up a new proposal that passed, which was an additional $495,000 of cost avoidance. He said he thinks that if you take that and you substitute it for the cost avoidance that is being proposed, it becomes a wash; therefore it is not an issue, and the issue of cost avoidance has been addressed.
Councilor Davis said he would like to put that out as a reconsideration to the Council and make a motion that this be taken out of the budget for this year and continue to be evaluated. The motion was then seconded by Mayor Pro Tem Turner Pugh for discussion.
Mayor Tomlinson then asked Deputy City Manager Hodge to tell us what the impact of that may or may not be.
Deputy City Manager Hodge said what was included in the budget was the elimination of the use of plastic bags and what was included on the add/delete list was to eliminate glass recycling. She said both of those items that Councilor Davis was referring to is cost avoidance of three trucks and drivers and she thinks what he is suggesting is that by eliminating the glass recycling you have reached the goal that was presented in the original budget, of the three trucks and drivers; and now we are netting an additional three trucks and drivers, which is much needed in the Public Works Department. She said she would allow Director Pat Biegler to address the specifics of that particular program, but said it does meet the requirements that she has to provide the other services in her department.
Director of Public Works Pat Biegler then came forward and went into many details regarding the operations of her department, the Public Works Department. After spending some fifteen minutes of more regarding this matter, she then responded to questions of members of the Council.
After Director Biegler concluded her comments, Councilor Davis also made some additional comments regarding this matter.
Members of the Council also continued to make additional comments regarding this matter, after which Director Biegler responded to those further questions and concerns of the Council.
After the conclusion of the discussion on the motion made earlier by
Councilor Davis to eliminate the requirement of plastic bags, which was
seconded by Mayor Pro Tem Turner Pugh for discussion, the Mayor called the question on the motion, which resulted in an inconclusive vote of five to three with Councilors Allen, Buck, Davis, Huff, Thomas voting yes and Mayor Pro Tem Turner Pugh and Councilors Baker and Henderson voting no, with Councilors Barnes and Woodson being absent from the meeting.
Councilor Allen then made a motion to delay the implementation of the use of the plastic bags and yard waste until January 1, 2016. Seconded by
Councilor Thomas said later on the City Attorney’s Agenda, we have an ordinance on first reading that would mandate this, and said in that ordinance is a date, and then asked if this motion would amend that proposed ordinance, to which Mayor Tomlinson said it would.
Councilor Thomas then said when this proposed ordinance comes back for a second reading in two weeks, and it does not pass, then then what impact would that have on the budget, if any.
Deputy City Manager Hodge said that it will not change the total dollar amount of the budget, but said what it will do is have the cost avoidance that was going to be recognized of those three trucks and drivers would not be there. She said the overtime savings that she would have expected to have seen would not happen. She said the overtime would still be generated at the level that it is now.
The question was then called on the motion to amend Item Number 9, which carried unanimously by those eight members of Council present, with Councilors Barnes and Woodson being absent from the meeting.
City Attorney Fay then asked if there was anyone else in the audience who wanted to be heard on the FY-16 budget, but there was no one who indicated that they wanted to be heard.
•Provides a tax credit for purchasers of alternative fuel heavy-duty and medium-duty vehicles:
•Gross vehicle weight ratio (GVWR) greater than 26,000 lbs
•Tax credit not to exceed $20,000 per vehicle
•GVWR: 8,500 to 26,000 lbs
•Tax credit not to exceed $12,000 per vehicle
After the conclusion of his presentation, Mr. Kline then responded to questions of members of the Council.