Agenda Item # ___




Columbus Consolidated Government

Council Meeting

6/23/2015

Agenda Report # ____


TO: Mayor and Council

SUBJECT: Jr. Marshal’s Program

INITIATED BY: Columbus Office of Crime Prevention


Recommendation: Approval is requested to enter into a one-year contract with Muscogee County Marshal’s Office to award funding for Crime Prevention initiatives.

Background: Columbus Office of Crime Prevention has agreed to recommend the funding of $20,000.00 to Muscogee County Marshal’s Office in effort to mentor juveniles from ages 11-14 in middle schools to reduce drug usage, pregnancy and gang activity among juveniles within the school system.

Analysis: Funds will be used to pay for quality programming as well as mentoring for juveniles.

Financial Considerations: These funds are appropriated from the Other Local Option Sales Tax, Crime Prevention Program and do not require a match.

Recommendations/ Actions: Approve the resolution authorizing the City Manager to enter into a one-year contract with Muscogee County Marshal’s Office to provide funding for mentoring and quality programming for middle school children.









A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING THE EXECUTION OF A ONE-YEAR CONTRACT WITH MUSCOGEE COUNTY MARSHAL’S OFFICE FOR $20,000.00 FOR THE PURPOSE OF FUNDING THE INITIATIVES OF JR. MARSHAL’S PROGRAM.

WHEREAS, Muscogee County Marshal’s Office has the Jr. Marshal’s program to impact the lives of juveniles to reduce the rate of drug usage, pregnancy and gang activity and,

WHEREAS, the Columbus Office of Crime Prevention has authorized funding under the Crime Prevention Program for this project in the amount of $20,000.00 to the Jr. Marshal’s Program.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

The Mayor is hereby authorized to enter into a one-year contract through the Columbus Office of Crime Prevention with Muscogee County Marshal’s Office for $20,000.00 for funding the Jr. Marshal’s Program. Funds are budgeted in the FY16 budget: Other Local Option Sales Tax, Crime Prevention Program.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the 23rd day of June, 2015 and adopted at said meeting by the affirmative vote of ____________ members of said Council.



Councilor Allen voting________________.
Councilor Baker voting________________.
Councilor Barnes voting_______________.
Councilor Buck voting_____________.
Councilor Davis voting________________.
Councilor Henderson voting____________.
Councilor Huff voting_________________.
Councilor Pugh voting_________________.
Councilor Thomas voting______________.
Councilor Woodson voting_____________.



__________________________________ ______________________________________
TINY B. WASHINGTON TERESA PIKE TOMLINSON
CLERK MAYOR

5
Local Assistance Grant Agreement



Grant Program Name: Columbus Office of Crime Prevention

Fiscal Agent: Muscogee County

Administering Agency: Columbus Office of Crime Prevention

Grant Recipient: Muscogee County Marshal’s Office

Amount: $20,000.00

Budget: Program Coordinator – $20,000.00

Total - $20,000.00

Program Contact Information

Name: Marshal Greg Countryman Title: Chief/Director

Address: 100 10th Street

Phone #: 706-225-3380

Project Description

The Dare to be Great program is a summer camp that will provide children the opportunity to experience a wide range of activities that will reinforce positive behavior. The lessons focus on five major areas:

    1) Providing accurate information about drugs, alcohol and tobacco.
    2) Teaching students good decision making skills.
    3) Showing students how to recognize and resist peer pressure.
    4) Giving students idea for positive alternatives to drug use.
    5) Prevention and serving as an immunization against teen pregnancy, obesity, delinquency, youth violence and gang membership.
    The program is designed for children 11-14 years of age. Students will be referred by teachers, counselors, principals and officers. The program is designed to service 120 students for 10 months.

    The program will take place twice monthly on the middle school campus as each school is it’s own Jr. Marshal’s chapter. Once a month all twelve chapters will meet as one group. The goal is to create a positive environment for learning and attitude change within our middle schools. School counselors will refer children that they see that have demonstrated behavior that if left unchanged will cause unsatisfactory results. The students referred will immediately be referred to the Jr. Marshal’s program director and enrolled into the program. Each chapter will utilize leaders within the community to reinforce the positive behavior model implemented by the program.



















































    I, Marshal Greg Countryman the duly authorized representative of the above named Grant Recipient, do hereby agree to the following terms that outline the requirements of Columbus, Georgia for organizations/agencies receiving funds from the Columbus Office of Crime Prevention. I have been given the opportunity to ask questions regarding these terms and fully understand my organization’s obligations incurred by accepting this grant. I understand that prior to the disbursements of any funds the following criteria must be met:
        1. The above named Grant Recipient represents the beneficiaries of the Grant and the above named individual is authorized to act in the name of Muscogee County Marshal’s Office as the Grant Recipient.
        2. The subject matter of this Agreement is primarily the provision of services in the form of individualized summer programming through tutoring and mentoring.
        3. The Grant Recipient shall immediately notify the Agency if any of their service providers are arrested. At the time Grant Recipient learns that one of its service providers has been arrested, then Grant Recipient shall cease to use such service provider in connection with programs funded by this Grant.

        4. In the initial report submitted to the Administering Agency, Grant Recipient shall provide: (a) the name of the chairman and the secretary of the advisory committee; (b) the times and dates that the Grant programs are available – essentially a schedule of services; (c) the number of participants in the program; (d) Description of the process used to identify individuals for which services will be provided; (e) provide specifics on the evaluation process that addresses how the process will work, how the statistical data will be gathered, how it will be analyzed.
        5. Grant Recipient shall provide an accounting system that shall separate Grant Funds from other funds. The accounting system shall also separate Grant related expenses from other expenses.

        6. Grant Recipient shall submit to Agency a monthly report on the progress of the programs. The report shall provide statistical data that supports the projects goals of reducing the recidivism rates of the participants within the program.

        7. Grant Recipient shall use Grant Funds strictly for the purposes outlined in the Grant. Any changes to the programs must be submitted in writing to Columbus Office of Crime Prevention for approval or the funding may be jeopardized.

        8. Grant Recipient shall identify the members of its Board of Directors which will assume liability if the CCG determines the funds have been misused.
        9. Monthly report must be submitted to Seth Brown electronically by the 10th day of the month. Once the report is approved it will be submitted to the Office of Crime Prevention Board for evaluation.

        10. The Grant Recipient shall use generally accepted accounting principles (“GAAP”) to account for all financial transactions used to substantiate the fulfillment of this Grant.
        11. The Grant Recipient shall maintain all records of Grant-related financial transactions for a minimum of three years after the completion of the Grant and to make all records available for inspection and fully cooperate with any audit or investigation requested or undertaken by the CCG, the State Auditor, the Internal Auditor for Columbus, Georgia, or any other officials of the state or federal government who have the authority to conduct audits.
        12. The Grant Recipient shall comply at all times with the provisions of Article I, Section II, and Paragraph VII of the Georgia Constitution regarding the prohibition against Sectarian Aid.
        13. The Grant Recipient hereby releases Columbus, Georgia from any liability whatsoever and Grant Recipient hereby agrees to indemnify Columbus, Georgia against any and all claims for damages, bodily injury or death arising from any of the activities contemplated by this Agreement raised by any person. Grant Recipient shall provide to Columbus, Georgia a certificate of insurance that shows general liability coverage in the amount of at least $1,000,000 per occurrence and which shows that Columbus, Georgia is named as an additional insured.

        14. All services must be provided by properly certified or licensed personal.
        15. In the event there is any discrepancy in the language of the project description and these numbered paragraphs, the language in the numbered paragraphs shall control.

















        __________________________________________________________________________
        Signature of City Manager, Isaiah Hugley Date


        ___________________________________________________________________________
        Approved as to form by City Attorney Date

        __________________________________________________________________________
        Signature of Director of Finance, Pam Hodge Date

        __________________________________________________________________________
        Signature of Grant Recipient Representative, Rick Boren Date
    - 9 -






    Columbus Office of Crime Prevention


    Crime Prevention Grant Program
    Application Guidance Kit









    Office of Crime Prevention
    100 Tenth Street
    3rd Floor, Government Center Tower
    Columbus, Georgia 31901

    (706) 225-4615

    Mayor Teresa Tomlinson
    Seth Brown, Director Office of Crime Prevention






















    PURPOSE

    Funding Priorities



















    MANDATORY Applicant Criteria






    What activities are not elligible for funding?



    Application for Columbus Office of Crime Prevention Grant

    Admission/Ticket income____________________________________________

    Other Revenue____________________________________________________

    2. Support (indicate with * if already committed)______________________________

    Corporate support__________________________________________________

    Foundation support_________________________________________________

    Other private support_______________________________________________

    Government support

    Federal_________________________________________________________

    State___________________________________________________________

    Other County agency_____________________________________________

    Organizations cash applied to project___________________________________

    3. TOTAL PROJECT REVENUE AND SUPPORT_________________________

    Project expenses

    4. Personnel (give as much detail as possible)________________________________

    ___________________________________________________________________

    ___________________________________________________________________

    Subtotal, Personnel ________________________________________

    5. Consultants and professional fees_______________________________________

    ___________________________________________________________________

    ___________________________________________________________________

    Subtotal, Consultants and professional fees______________________

    6. Supplies and equipment_______________________________________________

    ___________________________________________________________________

    Please see attached documentation.

    Subtotal, Supplies and equipment______________________________

    7. Travel (Itemize)_____________________________________________________

    ___________________________________________________________________

    ___________________________________________________________________

    Subtotal, Travel____________________________________________

    8. Printing and copying_________________________________________________

    ___________________________________________________________________

    ___________________________________________________________________

    Subtotal, Printing and copying__________________________________

    9. Marketing and publicity_______________________________________________

    ___________________________________________________________________

    ___________________________________________________________________

    10. Mailing/postage____________________________________________________

    11. Telephone/fax_____________________________________________________

    Subtotal, Other______________________________________________

    12. TOTAL PROJECT EXPENSE______________________________________


    D. PROJECT SUMMARY/NARRATIVE E. CHECKLIST

    Include one original signed copy of the application and all supplementary materials. In addition include ten photocopies of the application and supplementary material. Staple each copy packet together.

    ____ IRS letter certifying tax-exempt status,(exempt if a government agency of the CCG)

    ____ Name and qualifications of people administering and/or participating in the project

    ____ Board list, showing officers, professional titles and telephone numbers

    ____Annual Report if available

    ____Letters of agreement from collaborating organizations

    ____ Any other desired support material AUTHORIZATION

    All organizations receiving Columbus Funds will be required:

    By signing this application, we understand and agree to the terms included on the application and certify that the information in the application is true and accurate and that the undersigned is authorized to apply on behalf of the applicant.


    February 23, 2015
    ___________________________________________ ______________________
    Signature of Authorizing Official Date


    Name and Title of Authorizing Official (print/type) Greg Countryman, Marshal

    Daytime Telephone (706) 653-4385



    February 23, 2015
    ___________________________________________ ______________________
    Signature of Board President/Chair Date


    Name and Title of Board President/Chair (print/type) Greg Countryman, Marshal

    Daytime Telephone (706) 653-4385