MINUTES
COUNCIL OF COLUMBUS, GEORGIA
REGULAR SESSION
FEBRUARY 26, 2013


The meeting of the Council of Columbus, Georgia was called to order at 5:30 P.M., Tuesday, February 26, 2013, on the Plaza Level of the Government Center, Columbus, Georgia; Honorable Teresa Pike Tomlinson, Mayor, presiding.
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PRESENT: Present other than Mayor Tomlinson were Councilors R. Gary Allen, Mike Baker, Jerry Barnes, Glenn Davis, Bruce Huff, Judy Thomas, and Charles E. McDaniel Jr. City Manager Isaiah Hugley, City Attorney Clifton Fay, Clerk of Council Tiny B. Washington and Deputy Clerk of Council Sandra Davis were also present. Councilor Evelyn Woodson took her seat at 6:15 p.m.

ABSENT: Mayor Pro Tem Evelyn Turner Pugh and Councilor Berry Henderson were absent, but were excused upon the adoption of Resolution Numbers 78-13 and 79-19 respectively.
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INVOCATION: Led by Reverend Cleophas Ollison, Pastor - New Providence Baptist Church.
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PLEDGE OF ALLEGIANCE: Led by Boys & Girls Clubs of the Chattahoochee Valley, Elizabeth Canty Unit.
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CRIME PREVENTION GRANTS:

APPROVAL IS REQUESTED FOR THE THREE CRIME PREVENTION GRANTS AS FOLLOWS:____________________________________________

Mr. Seth Brown, Director Crime Prevention Program came forward and explained the following grants to the Mayor and Council:


A Resolution (56-13) – Approving the Crime Prevention Grant for Georgia Appleseed Program in the amount of $83,500.

Mr. Brown explained that this grant would place a representative from the Georgia Appleseed Program in Columbus, Georgia to deal with issues with juveniles, through the school administration and partnership with the school system. Following some additional information on this program, Councilor Davis moved approval of the resolution. Seconded by Councilor Huff and carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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A Resolution (57-13) – Approving the Crime Prevention Grant for Empowering Youths of Columbus Program (E.Y.P) in the amount of $75,000.

Mr. Brown explained that this program has been previously funded through the Office of Crime Prevention. Following some additional information about this program, Councilor Davis moved approval. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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A Resolution (58-13) – Approving the Crime Prevention Grant for Truancy Intervention Project (T.I.P), in the amount of $35,000.

Mr. Brown explained that this program operates out of Twin Cedars because this is their administrative office. However, the bulk of the program are attorneys who volunteers and work with children that have become at-risk because of absenteeism. After some brief discussion, Councilor Huff moved approval. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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BOXWOOD RECREATIONAL CENTER:

Mayor Tomlinson reminded everyone of the Re-opening of Boxwood Recreation Center in East Carver Heights and that grand opening will take place on Saturday, March 9, 2013 at 11:00 a.m. She said there would be 3 on 3 basketball tournaments and a lot of other fun activities.
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CRIME PREVENTION GRANT FUNDING:

Referring back to this subject, Councilor Davis asked about the funding and programs as to whether or not they stay locally in Muscogee County, to which Mr. Brown answered in the affirmative and stated that is a requirement of the applicant.

Councilor Davis then requested to have a presentation on the Crime Prevention Program at the next Work Session Meeting.

Councilor Allen said he’s had a conversation with Mr. Brown, out of a concern brought to him by someone else. He asked if we could take the DARE and GREAT Programs and move them to the Crime Prevention Office, and permit Mr. Brown to use his volunteer organization to implement those programs; still allowing those in public safety to interact with Mr. Brown when needed. He said this would free up public safety to go back and do their assigned jobs in public safety.

Mayor Tomlinson said we could include this in the Work Session. She also asked Mr. Brown to get with various law enforcement agencies and get a budget analysis.
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MINUTES OF COUNCIL MEETING: Minutes of the February 5, 2013 Council Meeting and the February 5, 2013 Executive Session of the Council of the Consolidated Government of Columbus, Georgia were submitted and approved by the Council upon the adoption of a motion made by Councilor McDaniel and seconded by Councilor Allen, which carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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CITY ATTORNEY’S AGENDA:

THE FOLLOWING ORDINANCE LISTED ON THE CITY ATTORNEY’S AGENDA WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL ON SECOND READING:________________________________________________________

An Ordinance (13-8) – Rezoning property located at 6001 Crystal Drive from
NC (Neighborhood Commercial) to GC (General Commercial) zoning district.
(1-CA-13-SW Crystal Drive, LLC)

Councilor McDaniel moved adoption of the ordinance. Seconded by Councilor Allen and carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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THE FOLLOWING ORDINANCE WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND A PUBLIC HEARING WAS HELD AS ADVERTISED:_____________________________________

An Ordinance – Rezoning property located 5601, 5625, 5629, 5639, and 5647 Forrest Road & 2424 Woodruff Farm Road from NC (Neighborhood Commercial) for 5601 Forrest Road and 2424 Woodruff Farm Road; and from SFR3 (Single Family Residential 3) for 5625, 5629, 5639, and 5647 Forrest Road Zoning District to GC (General Commercial) Zoning District. (18-CA-12-Milligan/Gibson) The proposed use is for general retail.

City Attorney Fay explained that the applicant has requested to delay this hearing until March 12, 2013 and a vote and motion is needed.

Councilor Huff then made the motion to delay. Seconded by Councilor McDaniel and carried unanimously by those seven members of Council present, with Councilor Woodson having not yet arrived, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

Councilor Davis requested that the petitioner provide a site plan when this comes back to Council.
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THE FOLLOWING FOUR ORDINANCES WERE SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND INTRODUCED ON FIRST READING:________________________________________________________

An Ordinance – Amending Article XXI of Chapter 2 of the Columbus Code to provide that members of the Employee Benefits Committee do not have to be residents of Columbus, Georgia; and for other purposes.

An Ordinance– Amending Article XX of Chapter 2 of the Columbus Code to provide that members of the Retiree Health Benefit Committee do not have to be residents of Columbus, Georgia; and for other purposes.

City Attorney Fay explained that normally board members do have to be residents of Muscogee County, under the Oath they take. He said this would make an exception for these two committees.

Councilor Thomas said both employees and retirees asking for these two ordinances. She said these two committees do not deal with anything except Employees’ Benefits and Retirees’ Health Benefits issues.

With no further discussion, City Attorney Fay said these two ordinances will be back at our next meeting for the Council’s vote.
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An Ordinance – Amending the Columbus Consolidated Government Pay and Classification Plan by creating a new position Custody Investigator and Judicial Review Coordinator, Grade 16 in the Juvenile Court and deleting one Administrative Secretary, Grade 10 and one part-time Support Clerk, Grade 7.

City Attorney Fay pointed out the Juvenile Court Judges, as well as Ms. Bode are present in the Chambers if Council has any questions. He also pointed out that this has been approved by the University of Georgia.
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Note: Councilor Woodson arrived during this portion of the proceedings, with the time being 6:15 p.m.
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Judge Warren Kennon came forward and stated that this is rather urgent, brought on by the retirement of our custody investigator, whose last day is February 28, 2013. He also made a few comments about the importance of a custody investigator in the court process.

City Attorney Fay said this would be back in two weeks for the Council’s vote.
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An Ordinance – Amending Chapter 5 of the Columbus Code so as to provide
definitions and regulations pertaining to the oversight of free roaming cats through a Community Cat Program to be administered by the Columbus Animal Care and Control; and for other purposes.

City Attorney Fay said there are new definitions in the ordinance in various sections and there is also a potential for grant money. He said staff is here if anyone has questions.

Ms. Patricia Biegler, Public Works Director made a few comments regarding the grant application process and showed a video interview regarding the project.

City Attorney Fay said this ordinance would be back in two weeks for the Council’s vote.
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An Ordinance – Authorizing the Municipal Court Marshal’s Office to have a forfeiture account (drug seizure account) pursuant to O.C.G.A. Section 16-13-49; designating money and currency forfeited under the Georgia controlled substance act for joint administration and use by the Municipal Court Marshal for non-budgeting drug investigative costs; establishing a procedure for release of such funds from the county treasury to an account designated for such use; specifying limits to the account established for such use and that the funds designated to the account be derived only from cases involving members of the Municipal Court Marshal’s Office; and for other purposes.

Councilor Huff explained that this came about after looking at the Police Department and the Sheriff’s Department drug/narcotics task force, which all have the ability to take some of the forfeiture money and put it aside for matching grants and buying vehicles to be used in undercover work. He said money couldn’t be used for personnel or to cover other office operations. The amount of money would not be more than $100,000.00 in one year.

City Attorney Fay explained that there are certain ways the proceeds can be used for law enforcement purposes.

Ms. Pam Hodge, Finance Director further explained that this account would be set up the same way as that of the Police and Sheriff forfeiture funds. She said it would be a special revenue fund and handled the same as the two other funds. She said law enforcement departments have the discretion to purchase items, but it is administered through the finance department.

Councilor Allen asked about the current process used by the Marshal’s Office and how will this change that process. He also asked about additional changes to the city for having this account.

Ms. Hodge explained that this is not a separate bank account, but rather a part of the city funds. She said it would however, be segregated in a separate accounting function and fund where finance department would track all expenditures relating to those revenues received.

Councilor Thomas requested that when this comes back on second reading, someone from the Marshal’s Office is here to answer questions Council may have. She also asked about the current process used by the Marshal’s Office.

Following additional discussions regarding the use of forfeiture money and future operations of the Marshal’s Office, City Attorney Fay said this ordinance would be for discussion and a vote in two weeks.

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THE FOLLOWING RESOLUTION WAS SUBMITTED AND EXPLAINED BY CITY ATTORNEY FAY AND ADOPTED BY THE COUNCIL:________________________________________________________

A Resolution (59-60) - Authorizing the issuance of Columbus, Georgia, Water and Sewerage Refunding Revenue Bonds, Series 2013 in accordance with the request of the Columbus, Georgia Board of Water Commissioners (“The Board”) as set forth in Council Resolution No. 16-13; to reaffirm the provisions of Resolution No. 16-13 which are not in conflict herewith; to authorize the Mayor and other officials of Columbus to take such further actions as are necessary to provide for the sale issuance and delivery of the Bonds in the aggregate principal amount of not to exceed $63,000,000; for the purpose of refunding certain refunded obligations as defined herein; and for other purposes.

Councilor Allen moved approval of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

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EXECUTIVE SESSION:

City Attorney Fay requested a brief executive session on real estate acquisition at the end of the meeting tonight.
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PUBLIC AGENDA:

THE FOLLOWING PERSON (S) APPEARED ON THE PUBLIC AGENDA AND PROVIDED IS A SUMMARY OF EACH PERSON (S) COMMENTS:______________________________________________________

MS. KRIS JAIN, REPRESENTING MCSD ADULT EDUCATION, RE: INTRODUCTION OF EAGLE (EXCEPTIONAL ADULT GEORGIAN IN LITERACY EDUCATION) WHO WILL COMPETE AT STATE LEVEL IN ATLANTA, GEORGIA:_____________________________________________

When called upon to address the Council, Ms. Jain did not respond.
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MR. RONZELL BUCKNER, REPRESENTING TURN AROUND COLUMBUS, RE: THE LENGTHENING AND BEAUTIFICATION OF MARTIN LUTHER KING, JR. BOULEVARD:_________________________

Mr. Ronzell Buckner came forward and made some comments regarding his dream of extending Martin Luther King, Jr. Boulevard. He then made references to a focus group meeting and distributed brochures regarding Dr. Thomas H. Brewer. He also left some information for Mr. Rick Jones regarding the expansion and beautification of Martin Luther King Boulevard.

Mr. Buckner said MLK Blvd extends 2.2 miles and made some other comments regarding the sacrifices of the late Dr. Martin Luther King, Jr., and the historical significance, and the possibility of Martin Luther King, Jr. Boulevard extending pass the 2.2 miles it currently is. He said he would like to see the extension go from where it stops on Buena Vista Road, take it across Buena Vista Road, up to Carver High School, take out Illges Road, take out Rigdon Road, and put Dr. King’s name on Macon Road; then where it stops here on 10th Avenue, bring it across the railroad tracks, come across Veterans Parkway, cross Broadway, cross 1st Avenue, and down to Bay Street; on both ends we will have history that will start with the African American community.
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MR. LEWIS GREER, RE: BID 13-0028 FOR MISCELLANEOUS EQUIPMENT FOR PUBLIC WORKS DEPARTMENT:__________________

Mr. Lewis Greer came forward and explained that he had a bid for miscellaneous equipment last month and it was a lot of confusion in the bid where it was put off a few times, and then there were some addendums changing some of the equipment and things of that nature. He said it was option #6 of bid 13-0028 and he would like Council to look into it, stating that he was low bid on this option. He said he is not asking to be awarded the business since he was the lowest bidder, but he is asking if the option could be re-bid.

Councilor Allen asked City Manager Hugley to have someone brief Council on where we are on this.

Ms. Pam Hodge, Finance Director came forward and explained that she handed out a one-page summary of this bid and the requirements that were placed in the bid. She said three different addendums were issued and addendum #3 did change one of the specification requirements and also added three additional specifications, which Mr. Greer did acknowledge receipt of, however, when he filled out his response, he did not respond on the revised specification, and his bid was determined to be incomplete.

Following some additional discussion on the bid process, City Manager Hugley explained that we have not wavered on the procurement ordinance because there is too much at stake. After further discussion, City Manager Hugley said he would be willing to take a look at our procurement process to see if there is some flexibility to allow staff to do something different.
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MS. CHARLOTTE K. IRVIN, REPRESENTING HOPE FOUNDATION WORKS, RE: HOPE FOUNDATION’S “SOCKS FOR SENIORS PROJECT:________________________________________________________

Ms. Charlotte Irvin came forward and informed the Mayor and Council that Hope Foundation was started in 2008 and there are several events taking place this year, with the first being “Socks for Seniors”. She said they have been visiting nursing homes and they are in need of 730 pairs of socks to be distributed to seniors in these nursing homes. Ms. Irvin said she can be reached at 706-573-3850 and residents so desiring, can send their donations to 2309 Wagner Drive, Columbus, GA 31907. Ms. Irvin then introduced members of her group and also provided Clerk of Council Washington a flier to be distributed to the Mayor and Council. Mayor Tomlinson instructed Ms. Irvin to call the Mayor’s Office for contact information for Swift Textile, possible source for the “Socks for Senior” Program.
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CITY MANAGER’S AGENDA:

THE FOLLOWING FOUR RESOLUTIONS LISTED ON THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL:_____________

A Resolution (60-13) – Adopting the attached Holiday Schedule for 2014 Budget Year recommending designating Friday, July 5, 2013 at the floating holiday.

Councilor Davis moved approval of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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A Resolution (61-13) – Authorizing a Quit Claim to the State of Georgia for 0.474 acres+/- of property for right of way to support the Eastern Connector from Buena Vista Road to Chattsworth Road project.

Councilor Davis moved approval of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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A Resolution (62-13) – Authorizing to declare Fire Truck #3188 as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government and authorize donation of surplus vehicle to Draneville Volunteer Fire Department in Buena Vista, Georgia.

Councilor Davis moved approval of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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A Resolution (63-13) – Authorizing the execution of a Lease Agreement for office space at 908 Second Avenue to house staff that will administer the Mental Health Court, Veterans’ Court and Adult Felony Drug grant programs.
Councilor Thomas said, as she understands it, this lease is a month-to-month lease, so that when and if space becomes available in this building, this office can move back in here. City Manager Hugley answered in the affirmative.

With no further discussion, Councilor Davis moved approval of the resolution. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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THE FOLLOWING TWELVE PURCHASING RESOLUTIONS LISTED ON THE CITY MANAGER’S AGENDA WERE SUBMITTED AND EXPLAINED BY CITY MANAGER HUGLEY AND ADOPTED BY THE COUNCIL PURSUANT TO A SINGLE MOTION MADE BY COUNCILOR ALLEN. SECONDED BY COUNCILOR HUFF AND CARRIED UNANIMOUSLY BY THOSE SEVEN MEMBERS OF COUNCIL PRESENT, WITH COUNCILOR BARNES BEING ABSENT FOR THIS VOTE, AND MAYOR PRO TEM TURNER PUGH AND COUNCILOR HENDERSON BEING ABSENT FROM THIS MEETING:_____ ____

A Resolution (64-13) – Authorizing approval of the annual contract for the provision of inspection services for rehabilitative housing from David Pate Home Inspections on an “as needed basis”.

A Resolution (65-13) – Authorizing approval of the annual contract for Professional Surveying Services for the Finance Department, Revenue Division, with Moon, Meeks, Mason & Vinson, Inc. The City requires these services on an “as needed basis”.

A Resolution (66-13) – Authorizing the purchase of one (1) half-ton crew cab, 4x4 pickup truck (2013 Ford F150), from Hardy Family Ford, (Dallas, GA), in the amount of $25,665.00

A Resolution (67-13) – Authorizing the purchase of six (6) Chevrolet Tahoe 2WD PPV’s, from Hardy Chevrolet, (Dallas, GA), in the amount of $160,866.00.

A Resolution (68-13) – Authorizing the purchase of one (1) full-size SUV 2WD (2013 Ford Expedition), from Wade Ford, Inc., (Smyrna, GA), in the amount of $26,158.00

A Resolution (69-13) – Authorizing the purchase of two (2) flatbed dump truck cab and chassis (2013 Ford F350 Crew Cab W3G), from Team Ford, (Marietta, GA) in the amount of $24,120.00 per unit, for a total of $48,240.00; and the purchase of two (2) flatbed dump truck bodies (Transport Equipment Co. 10/96 FBD), from Transport Equipment Co., Inc., (Albany, GA) in the amount of $7,799.00 per unit, for a total of $15,598.00.

A Resolution (70-13) – Authorizing the annual contract with Columbus Technical College, in the estimated amount of $20,000.00, per year, to provide employee training and development.

A Resolution (71-13) – Authorizing the execution of Change Order 1 with Landmark Grading Company, Inc., (Ft. Mitchell, AL), in the amount of $58,370.15. Per Resolution No. 176-12, Council authorized the construction of a roundabout at 18th Avenue and Garrard Street. The primary reason and major cause for Change Order 1 is Landmark Grading Company encountered unforeseen unsuitable soils that required removal and replacement with suitable soils.

A Resolution (72-13) – Authorizing the purchase of one (1) Vermeer TG5000 Tub Grinder via National Joint Powers Alliance (NJPA) Contract #081209-VRM, from Vermeer Southeast Sales & Service, Inc., (Marietta, GA) in the amount of $517,880.00.

A Resolution (73-13) – Approving the procurement of a comprehensive routing software system from RouteSmart Technologies, Inc., (Columbia, MD) to provide the Waste/Recycling Collection Division of the Public Works Department the ability to efficiently route vehicles for City services, such as trash pickup, yard waste, bulk waste and recycling collection.

A Resolution (74-13) – Approving a contract with the Public Safety Applications (PSA) group of the Motorola Solutions Corporation, in the amount of $1,286,565.00, for the purchase of software and programming services to establish a Records Management/Field Based Reporting System for the Law Enforcement Agencies in the City of Columbus.

A Resolution (75-13) – Approving payment to IBM Corporation, in the amount of $93,904.00, for the Lotus Notes annual license renewal. The license renewal will cover: Lotus Notes, Tivoli Storage Manager, Sametime, Domino, H.A.T.S., CommonStore for Lotus Notes, CommonStore Content Manager, Email (e-Discovery Feature), Search for CommonStore license and maintenance support for a twelve-month period, beginning March 1, 2013 through February 28, 2014.

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INFORMATION FOR MAYOR & COUNCIL:

City Manager Hugley called the attention to the Mayor and Council the recognition by Government Finance Officers Association for Distinguished Budget Presentation for the Finance Director and her staff.
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MONTHLY FINANCE UPDATE:

Ms. Pam Hodge, Finance Director, came forward and presented the following with regards to the monthly finance update for the January 2013 other Local Option Sales Tax (L.O.S.T.):

For the 70% we are just over $12 million; for the 30% is $5 million – for six months worth of collections – combined $17 million. Slightly behind collections of where we were last year.
Operating Funds for General Funds – up about 3% compared to same time last year.
Sewer Fund - same as last year
Paving Fund – same as last year
Medical Center – same as last year
Integrated Waste – same as last year
E911 Fund – up 5.84% (new revenue source for pre-paid phones)
Economic Development – up .84%
Debt Service Fund – up 21.62% (timing of transfer from the other LOST to make debt service payment on bonds)
Transportation – up 7%
Parking Management – down 16%
Trade Center – down 2.54%
Bull Creek – down 1%
Oxbow – up 3.30%
Civic Center Fund – down 11.33%
Health Insurance Fund – Revenue at $11.9 million; Expenditures at $12.8 million.
LOST – down 2.43% on the original LOST
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ANNOUNCEMENTS:

City Manager Hugley announced that the Cusseta Road & Old Cusseta Road intersection improvement has received numerous complaints regarding drainage issues and staff worked on it, and also had a consultant to take a look at it. He said the consultant came back with some options and at a public meeting, that was well attended and those in attendance prefer the roundabout option at that location, which will also address drainage concerns.

City Manager Hugley also informed the Mayor and Council of the Fort Benning Road/Cusseta Road/Brennan Road intersections have been in discussion about aligning Brennan Road & Fort Benning Road. At a meeting at Macedonia Christian Ministries on Cusseta Road that was well attended, the residents also prefer a roundabout concept; and we will be moving forward with these two projects.

Mayor Tomlinson announced that on Thursday there would be a public meeting in the Council Chambers at 5:30 p.m., regarding the Uptown traffic and street situation, including the one-way street issue that has been in the news. She said this meeting would be about the street study. She said there would be another meeting on the Street Study on March 7, 2013 at 5:30 p.m. at Foley Hall (Springer Theater); also on March 12, 2013 there will be another parking community hearing at 5:30 p.m. at Foley Hall (Springer Theater).

Councilor Barnes said he has received a number of calls from businesses expressing to have the meetings at 6:30 p.m. instead of 5:30 p.m. to accommodate businesses that are still open at 5:30 p.m.
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CLERK OF COUNCIL’S AGENDA:

THE FOLLOWING ITEMS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AS INFORMATION FOR MAYOR AND COUNCIL:________________________________________________________

(1) Memorandum from Clerk of Council Washington, Re: Board of Zoning Appeals.

(2) Memorandum from Clerk of Council Washington, Re: Building Authority.

(3) Memorandum from Clerk of Council Washington, Re: C. I. R. C. L. E.

(4) Memorandum from Clerk of Council Washington, Re: Community Development Advisory Council.

(5) Memorandum from Clerk of Council Washington, Re: Planning Advisory Commission.

(6) Application of Elizabeth Hurst to temporarily close the northbound lane of 900 block of Broadway in front of River Center, on Wednesday, February 27, 2013 from 7:00 a.m. to 8:00 p.m. in connection with the “AFLAC Meeting”.

(7) Letter from Ms. Virginia Peebles, President of Midtown, Inc., expressing the support from The Board of Directors of Midtown, Inc. of the proposed plan by the City of Columbus to enhance Martin Luther King, Jr. Boulevard.

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THE FOLLOWING TWO RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND APPROVED BY THE COUNCIL:__ __

A Resolution (76-13) – Excusing Councilor Charles E. McDaniel, Jr. from the February 12, 2013 Council Meeting. Councilor Allen moved approval of the resolution. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

A Resolution (77-13) – Approving the naming of a field in South Commons in honor of Mr. Charles Wright. Councilor Allen moved approval of the resolution. Seconded by Councilor Thomas and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

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CIVIC CENTER ADVISORY BOARD:

Clerk of Council Washington submitted a letter submitted by Ms. Mildred King, resigning from her position on the Civic Center Advisory Board. Councilor Allen moved receipt of the letter with regret. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

Councilor Allen also called for a resolution to recognized Ms. King for her services to the city.
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MINUTES OF THE FOLLOWING BOARDS WERE SUBMITTED BY CLERK OF COUNCIL WASHINGTON AND OFFICIALLY RECEIVED BY THE COUNCIL:________________________________________________

Board of Health, January 23, 2013.
Board of Tax Assessors, Nos. 04-13 & 05-13.
Civic Center Advisory Board, January 17, 2013.
Community Development Advisory Council, December 11, 2012.
Community Development Advisory Council, January 29, 2013.
Convention & Visitors Bureau, January 16, 2013.
Keep Columbus Beautiful Commission, February 12, 2013.
Planning Advisory Commission, January 16, 2013.
Planning Advisory Commission, February 6, 2013.
Region Six Regional Planning Board, November 14, 2012.
Retirees’ Health Benefits Committee, August 24, 2012.
Retirees’ Health Benefits Committee, September 6, 2012.
Retirees’ Health Benefits Committee, November 14, 2012.

Councilor Allen moved acceptance of the minutes. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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THE FOLLOWING TWO ADD-ON RESOLUTIONS WERE SUBMITTED AND EXPLAINED BY CLERK OF COUNCIL WASHINGTON AND ADOPTED BY THE COUNCIL:__________________

A Resolution (78-13) – Excusing Mayor Pro Tem Evelyn Turner Pugh from the February 26, 2013 Council Meeting. Councilor Allen moved approval of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

A Resolution (79-13) – Excusing Councilor Berry Henderson from the February 26, 2013 Council Meeting. Councilor Allen moved approval of the resolution. Seconded by Councilor Baker and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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BOARD APPOINTMENTS:

BOARD OF ZONING APPEAL:

Councilor Huff nominated Ms. Ann Davis for Mr. Walter Wade’s seat on the Board of Zoning Appeal, whose term of office will be expiring next month in March.
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CIVIC CENTER ADVISORY BOARD:

Councilor Allen nominated Mr. John House to replace Ms. Mildred King who has resigned her seat on the Civic Center Advisory Board.

Clerk of Council Washington advised that since this is a Council District appointment, that Mr. House could be confirmed on tonight. Councilor Woodson so moved. Seconded by Councilor Thomas and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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EMPLOYEE BENEFITS COMMITTEE:

Clerk of Councilor Washington informed the Mayor and Council that at
the last meeting of Council, Ms. Saundra Hunter was nominated and that she can now be confirmed. Councilor Woodson so moved. Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

Councilor Thomas asked if we have an idea when the last two positions will be brought to Council because this has been ongoing for quite some time.

Councilor Allen asked about the process for counting the votes for the employees who would be nominated by general government and public safety employees to fill the last two positions on this board.

Clerk of Council Washington said she would get a response back to the Council members regarding those questions that asked.
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EMPLOYEES’ PENSION PLAN, BOARD OF TRUSTEES:

Clerk of Council Washington informed the Mayor and Council that a recommendation from the Employees’ Retiree Association is forthcoming.
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HISTORIC & ARCHITECTURAL REVIEW BOARD:

Clerk of Council Washington informed the Mayor and Council that the Historic District Preservation Society is re-nominating Mr. Jeff Reed for another term of office and he can now be confirmed. Councilor Allen so moved. Seconded by Councilor Woodson and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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LAND BANK AUTHORITY:

Clerk of Council Washington informed the Mayor and Council that we are still waiting to hear from the Authority regarding these two seats.
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PLANNING ADVISORY COMMISSION:

Councilor Davis nominated Mr. Edward Kinner for Planning Advisory Commission.
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TREE BOARD:

Clerk of Council Washington explained that we still need someone for the seat of Mr. Kenneth Henson, as he cannot succeed himself.
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UPTOWN FAÇADE BOARD:

Clerk of Council Washington informed the Mayor and Council that recommendations have been received from the Uptown Business Association and Uptown Columbus, Inc. and those nominees are Mr. Roger M. Stinson, Mr. Scott Allen, Mr. Rick Johnson, Mr. Steve Morse, and Mr. Fred Green. She said they can also be confirmed. Councilor Woodson so moved. Seconded by Councilor Thomas and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.
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GMA/ACCG:

Councilor Davis made a few remarks regarding issues addressed by GMA and ACCG about reporting and (ethics) disclosure form elected officials have to submit. He said this is being discussed in Atlanta, Georgia where they have asked cities to comment and make recommendations regarding this.

Mayor Tomlinson asked that the email sent from GMA and AGGC be distributed to Council members.

Councilor Thomas said she did receive that email and requested that the mayor formally correspond with our local delegation in support of moving that reporting back to the city (locally). Seconded by Councilor Allen and carried unanimously by those eight members of Council present, with Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting.

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TRAFFIC LIGHTS ON BUENA VISTA ROAD:

Councilor Barnes said the Traffic lights on Buena Vista Road coming out of Wal-Mart is still synchronized to be the same. He said there is also the delayed green light near Floyd Road which seems to be confusing people.

Councilor Barnes said on Hunt Avenue coming from the spider web, there is a directional arrow that is delayed about 15 seconds.

Councilor Barnes said he has also called Ms. Liz Turner regarding an elderly gentleman on Agnes Drive whose trash can is consistently being thrown in the ditch on the side of the road, instead of sitting it back on the curb.
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Note: Councilor McDaniel left the meeting during this portion of the proceedings, with the time being 7:43 p.m.
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EXECUTIVE SESSION:

Regarding an earlier request made by City Attorney Fay for an executive session to discuss a real estate acquisition, Councilor Thomas then made a motion to allow the Council to go into an executive session. Seconded by Councilor Huff and carried by those seven members of Council present, with Councilor McDaniel being absent for this vote and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting, with the time being 7:45 p.m.

At 8:04 p.m., the regular session was called back to order, at which time, the Mayor explained that the Council met in an executive session to discuss real estate acquisition, but no votes were taken.
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With no further business to come before this Council, Councilor Allen then made a motion to adjourn. Seconded by Councilor Woodson and carried by those seven members of Council present, with Councilor McDaniel being absent for this vote, and Mayor Pro Tem Turner Pugh and Councilor Henderson being absent from this meeting, and the time of 8:05 p.m.



Tiny B. Washington, CMC
Clerk of Council
The Council of Columbus, Georgia