CITY MANAGER'S AGENDA
April 26, 2016
I. DIRECTOR OF INSPECTIONS AND CODES:
Approval is requested for the appointment of John Hudgison as Director of Inspections and Codes. A resolution and resume are attached.
II. DIRECTOR OF FINANCE:
Approval is requested for the appointment of Angelica Alexander as Director of Finance. A resolution and resume are attached.
III. TIA SUPPLEMENT AGREEMENT NO. 2 - US27/CUSTER ROAD INTERCHANGE RECONSTRUCTION/MODIFICATION:
Approval is requested to enter into a supplemental agreement with the Georgia Department of Transportation
to adjust the budget for the Transportation Improvement Act Project that will provide necessary funding for engineering consulting services. There will not be any annual fiscal impact to the city for this action and the total amount of $20 million in TIA funds for this project has not changed.
IV. GEORGIA CHILD CARE AND PARENT SERVICES PROGRAM (GACAPS):
Approval is requested to sign a new Child Care Provider Agreement with the Division of Family and Children Services that operates the Georgia Child Care and Parent Services Program (GACAPS Program) which is designed to provide eligible children with child care subsidies who attends camps and after school programs at least once a week.
V.
PRELIMINARY ENGINEERING CONTRACT - NORFOLK SOUTHERN:
Approval is requested to enter into an agreement with the Norfolk Southern Railway Company to conduct preliminary engineering for the construction of a overhead bridge at Buena Vista Road and Ace Way, at a cost not to exceed $23,032.
CITY MANAGER'S AGENDA
April 26, 2016
Page 2
VI. LEASE AGREEMENT - MARATHON PETROLEUM COMPANY:
Approval is requested to allow Marathon Petroleum Company to transfer all of its rights, duties and obligations to MPLX Terminals LLC which are required in the lease agreement with the City of Columbus. The City assumed this lease in 1996 as part of the Rails to Trails program. The City is not responsible for any maintenance, expenses, or liabilities with this lease agreement and will receive $15 per year for this right of way lease agreement.
The gasoline pipeline starts around 5030 Miller Road (Marathon Petroleum) and crosses the Fall Line Trace at Miller Road.
VII. ROAD IMPROVEMENT, SAFETY AND ALTERNATIVE TRANSPORTATION PROJECTS:
Approval is requested to proceed with executing and funding the pre-construction requirements for Road Improvement, Safety, and Alternative Transportation Projects totaling $6,650,000 funded through the Other Local Option Sales Tax (OLOST), Special Purpose Local Option Sales Tax (SPLOST), Transportation Special Purpose Local Option Sales Tax (TSPLOST) Discretionary Funds and State of Georgia, Department of Transportation Local Maintenance and Improvement Grants (LMIG) to include right of way acquisition, permanent and temporary construction easements, utility relocation, environmental mitigation and other necessary agreements to prepare projects for construction and to provide local match support to a grant submission led by The Community Foundation of the Chattahoochee Valley, Inc. (CFCV) with already funded projects in the amount of $3,000,000.
VIII.
PURCHASES:
Approval is requested of items "A" thru "K":
A. Change Order 1 For Moon Road Widening Phase II; Wilber Drive to Whittlesey Boulevard
B. Harley-Davidson "Road King" Police Motorcycles
C. Chevrolet Impalas - Georgia Statewide Contract
D. State Mandated Solid Waste Disposal Fees
E. Upgrade of City's 800 MHz Radio System and Maintenance - Amendment Two
F. Surplus Vehicles and Equipment
G. Security Locking System Maintenance Service for Muscogee County Prison (Annual Contract)
H. Vendor Name Change for Personal Property & Residential Mail/Processing for Tax Assessors Office (Annual Contract)
I. Vendor Name Change for Agricultural Chemicals (Annual Contract)
J. Body Worn Cameras
K. Health and Wellness Center for City Employees, Pre-65 Retirees and Dependents
IX. PRESENTATIONS AND UPDATES
:
-- Elections Update, Nancy Boren, Executive Director of Elections and Registration
-- Transportation Update, Pam Hodge, Deputy City Manager
-- Finance Monthly Update, Pam Hodge, Deputy City Manager
-- Aquatic Center Lightning Update, Lucy Sheftall, Assistant City Attorney and Mayor Teresa Tomlinson
(ADD-ON)
CITY MANAGER'S AGENDA
April 26, 2016
Page 3
Bid Advertisements
(Schedule opening bid dates)
April 26, 2016
1.
Construction Services for Bibb Mill Riverwalk – RFP No. 16-0017
A Mandatory Pre-Proposal Conference/Site Visit will be held at 2:00 PM (Eastern) on Tuesday, April 26, 2016. Vendors shall convene in the office of the project architect, Hecht Burdeshaw Architects, Inc., which is located at 8 West 11
th
Street, Suite 300, Columbus, GA 31901. The Site Visit will commence immediately after the Pre-Proposal Conference. Vendors will be allowed a 10-minute grace period for the Pre-Proposal Conference. Any vendor who is not present in the aforementioned location, within ten (10) minutes after the time slated for the beginning of the Mandatory Pre-Proposal Conference, shall not be allowed to participate any further in the RFP process.
April 29, 2016
1.
‘CM/GC at Risk’ Services for City Mill Riverwalk – RFP No. 16-0015
Scope of RFP
The Owner, by this Request for Proposals, desires to select a qualified Contractor with the intent of both parties executing an Agreement for Construction Services implementing the “Construction Management/General Contractor at Risk” project delivery method. The Owner has allocated a project budget range of $1,100,000 to $1,500,000.
2.
Advisory and Consulting Services for the Columbus Consolidated Government 457 Deferred Compensation Plan and Its Board (Annual Contract) – RFP No. 16-0016
Scope of RFP
The Columbus Consolidated Government (CCG) seeks qualified firms to submit proposals for providing professional advisory and investment consulting services for the Columbus Consolidated Government’s 457 Deferred Compensation Plan. The term of this contract will be for two years, with an option to renew for three additional twelve-month periods.
3.
Building Ethernet Wiring (Annual Contract) – RFB No. 16-0031
Scope of Bid
Provide all tools and labor required to perform electrical services for building Ethernet wiring at Fire Station #2 (1047 33rd Street), with potential of many other locations in the next year. The contract period will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Quotes will be obtained from the successful vendor, as needed, for other locations.
May 3, 2016
1.
Roof Replacement at Fire Station 4 – RFB No. 16-0034
A
Mandatory
Pre-Bid Conference/Site Visit is scheduled at 11:00 AM (Eastern) on Tuesday, May 3, 2016. Vendors shall convene at Fire Station No. 4, which is located at 200 N. Oakley Drive, Columbus, GA 31906. Vendors will be allowed a 10-minute grace period. Any vendor who is not present at Fire Station No. 4 within 10 minutes after the time slated for the beginning of the mandatory pre-bid conference/site visit shall not be allowed to participate any further in the bid process.
Written requests for approval of any materials submitted on this project as "Equals or Substitutes" for the specified material must be submitted prior to or at the mandatory pre-bid conference/site visit.
May 4, 2016
1.
Pool Chemicals (Rebid) (Annual Contract) – RFB No. 16-0032
Scope of Bid
Provide water treatment chemicals to be used in the City’s swimming pools for Park & Recreation on an “as needed basis”. The contract period will be for two years with the option to renew for three additional twelve-month periods.
May 11, 2016
1.
Safety Equipment (Annual Contract) – RFB No. 16-0033
Scope of Bid
Provide safety equipment to include: approximately 200 back support safety belts, approximately 3,250 safety vests, approximately 5,000 safety t-shirts, approximately 200 safety hats and approximately 3,000 safety caps to Columbus Consolidated Government (the City) on an "as needed" basis. The contract term will be for two years with the option to renew for three additional twelve month periods.
May 13, 2016
1.
Construction Services for Bibb Mill Riverwalk – RFP No. 16-0017
Scope of RFP
The Owner, by this Request for Proposals, desires to select a qualified Contractor with the intent of both parties executing an Agreement for Construction Services for the proposed TIA project. The project will consist of a new Riverwalk trail, approximately 2000 feet in length, connecting the existing Riverwalk to the north and south.
2.
Emergency Clean-up & Debris Removal (Annual Contract) – RFP No. 16-0005
Scope of RFP
Columbus Consolidated Government is requesting qualified firms to submit proposals to provide services for emergency clean-up and removal of debris that may result from natural (storms, fallen trees, etc.) or man-made disasters (terrorism, remnants of destroyed buildings, etc.) on an “as needed” basis.
May 18, 2016
1.
Roof Replacement at Fire Station 4 – RFB No. 16-0034
Scope of Bid
Provide all labor, equipment and materials to install a new Thermoplastic Polyolefin (TPO) roof system at Fire Station No. 4, which is located at 200 N. Oakley Drive, Columbus, GA 31906. Written requests for approval of any materials submitted on this project as "Equals or Substitutes" for the specified material must be submitted prior to or at the mandatory pre-bid conference/site visit.