Agenda Item # 4
Columbus Consolidated Government
Council Meeting

November 28, 2017

Agenda Report # 52

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department



(A) GROUNDS MAINTENANCE SERVICES (ANNUAL CONTRACT) – RFP NO. 18-0002

It is requested that Council authorize the execution of annual contracts with A Cut Above Landscape Management (Fortson, GA) for Areas 2 and 5; M.V. Holmes, LLC d/b/a Four Seasons Lawn Care (Columbus, GA) for Area 4; and Villegas Enterprises, Inc. d/b/a Outdoor Solutions (Columbus, GA) for Areas 1, 3 6 and 7 for routine grounds maintenance services on a weekly, monthly and yearly basis.

The Public Works Department manages grounds maintenance sites in seven (7) areas in Muscogee County. These areas enhance the appearance of major road arteries and high visibility areas, and improve the quality of life for citizens. The contractors will provide fertilizing, weekly mowing, edging, weed control, irrigation, pruning, mulching, disease and insect control, etc., at the below listed seven (7) areas:
The contract term shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. The contract renewal shall be contingent upon the mutual agreement of the City and the Contractors.

Annual Contract History:
The previous five-year contract was awarded on October 9, 2012 (Resolution No. 306-12) to A Cut Above Landscape Management (Fortson, GA), Landtek, Inc. (Columbus, GA) and Villegas Enterprises, Inc. d/b/a Outdoor Solutions (Columbus, GA).

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 26, 2017. This RFP has been advertised, opened and evaluated. Three (3) proposals were received on July 28, 2017 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
08/07/17
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
08/29/17
Committee members discussed the proposals; and requested clarification from the contractors.
Clarification Requested
08/31/17
Requests for clarification were forwarded to the contractors.
Clarification Received
09/05/17
Clarification responses received.
Evaluation Forms Sent
09/05/17
Evaluation forms were forwarded to voting committee members.
Evaluation Results/Shortlist
09/21/17
Evaluation forms were completed and returned to Purchasing for compilation results, which were then forwarded to the Evaluation Committee members for review.
2nd Evaluation Meeting
10/24/17
Committee members discussed the evaluation results and decided to award the contract, by area, to the three (3) responding contractors.


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Engineering Department, and two (2) voting members from the Public Works Department. An additional representative from the Public Works Department served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposals from A Cut Above Landscape Management, M.V. Holmes, LLC d/b/a Four Seasons Lawn Care and Villegas Enterprises, Inc. d/b/a Outdoor Solutions as responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to A Cut Above Landscape Management, M.V. Holmes, LLC d/b/a Four Seasons Lawn Care and Villegas Enterprises, Inc. d/b/a Outdoor Solutions for the following reasons:

Vendor Qualifications/Experience: The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Public Works – Landscape and Forestry – Contractual Services; 0203-260-3120-ROWM-6319.
* * * * * *

(B) DEMOLITION SERVICES (ANNUAL CONTRACT) – RFP NO. 18-0001

It is requested that Council authorize the execution of annual contracts with The M. Mitchell Group, LLC (Carrollton, GA) and W. T. Miller Demolition & Construction (Cataula, GA) for demolition services on an as-needed basis. The contractors will submit quotes to the Inspections and Code Department for each project that arises during the course of the contract.

The contractors will provide all necessary equipment, materials, transportation, and labor for residential and commercial demolition services. The contract will include projects primarily from the Inspections and Code Department, Community Redevelopment Division, Right-of-Way Acquisition Division and the Public Works Department. Other projects approved by the City may be covered under this agreement; however, the City reserves the right to bid projects separately if deemed to be in the best interest of the City.

The initial term of the contrast will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The previous five-year contract was awarded on October 13, 2015 (Resolution No. 292-15) to W. T. Miller Demolition & Construction; however, the Inspections and Code Department determined it is necessary to have at least two (2) demolition vendors under contract. Therefore, the department exercised its option to not renew the contract but to revise the specifications and issue a new RFP.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on June 22, 2017. This RFP has been advertised, opened and evaluated. Four (4) proposals were received on July 21, 2017 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
08/14/17
The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
09/01/17
Committee members discussed the proposals; and requested clarification from three contractors.
Clarification Requested
09/19/17
Requests for clarification were forwarded to the contractors.
Clarification Received
09/20/17
Clarification responses received.
Evaluation Forms Sent
09/20/17
Evaluation forms were forwarded to voting committee members.
Evaluation Results/Shortlist
11/09/17
Evaluation forms were completed and returned to Purchasing for compilation results, which were then forwarded to the Evaluation Committee members for review.
Award Recommendation
11/13/17
The Evaluation Committee unanimously voted to award the contract to the two highest-ranking vendors: The M. Mitchell Group, LLC and W. T. Miller Demolition and Construction.


Evaluation Committee:
The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Community Reinvestment Department, (1) voting member from the Planning Department and (1) voting member from the Inspections and Code Department. An additional representative from the Inspections and Code Department served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposals from The M. Mitchell Group, LLC (Carrollton, GA) and W. T. Miller Demolition and Construction (Cataula, GA) as most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to The M. Mitchell Group, LLC (Carrollton, GA) and W. T. Miller Demolition and Construction (Cataula, GA) for the following reasons:

Vendor Qualifications/Experience: The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offer or, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Community Reinvestment – Real Estate – Demolition Services, 0101-245-2400-REAL-6381, Community Development Block Grant Fund – Community Reinvestment – Redevelopment – Demolition Services, 0210-245-2100-RDEV-6381, and Community Development – Inspections and Code Enforcement – Demolition Services, 0101-240-2200-INSP-6381.
* * * * * *

(C) ADDITIONAL SERVICES ADDENDUM FOR TYLER TECHNOLOGIES

It is requested that Council approve the Additional Services Addendum from Tyler Technologies (Moraine, OH), in the estimated amount of $104,400.00 ($29.00 per parcel, not to exceed 3,600 parcels) to provide residential field inspection services and appeal reviews.

The addendum is needed to augment the Tax Assessor’s Residential Appraisal staff to complete regular sales and permit processing, so that the Tax Assessor’s portion of the digest can be completed on time. The entire Residential Appraisal staff has been working since July on the appeals generated in the county-wide revaluation. So the processing of sales and permits has not been completed.

Per Resolution 301-14, Council approved the purchase of the Oasis system Upgrade to IasWorld. Consequently, Tyler is the obvious choice to provide these contracted services as they know the software currently used. Any other vendor would require a train-up period, as well as an RFP, both of which would delay the completion of reviewing the sales and permits. This delay would not allow the timely completion of our portion of the digest.

Tyler will perform the following services, per the Addendum:


The Addendum shall be effective upon the date on which the City signs the Addendum and all services shall be completed prior to March 30, 2018.

Funds are available in the FY18 Budget: General Fund – Boards & Commissions – Tax Assessor – Contractual Services; 0101-290-1000-TAXA-6319.
* * * * * *

(D) ELECTRICAL SYSTEM REPLACEMENT AT BENNING PARK

It is requested that Council approve the contract with Georgia Power, in the amount of $79,023.61, for the replacement of the electrical system at Benning Park.

According to Facilities Maintenance, the electrical system at Benning Park must be replaced for safety reasons. The old electrical system is all high voltage. City staff is not trained for, nor equipped, to handle high voltage equipment.

Georgia Power will replace the transformers and wires. Once this work is done, Georgia Power will maintain the new transformers and wires they install. The City will only be responsible for the lights, i.e. changing bulbs and new ballasts.

Funds are available in the FY18 Budget: OLOST – Infrastructure Fund – Public Works – Infrastructure – LOST – General Construction – Benning Park Transformer Replacement; 0109-260-9901-7661-96051-20180.
* * * * * *

(E) SURPLUS TUB GRINDER

It is requested that Council declare a 2013 Vermeer Tub Grinder, VMO-11393, VIN-1VR2393090D1000174, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government.

The vehicle was struck by lightning which caused it to catch fire; consequently it is no longer functioning. Insurance proceeds will be used to purchase replacement equipment. Once declared surplus, the old equipment will be disposed of by auction, conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, if deemed more feasible the item may be sold online through GovDeals or formal bid, whichever method is most appropriate for the asset.

Revenue from the sale of the asset will be deposited in the Integrated Waste Management Fund – Government Wide Revenue – Sale of General Fixed Assets; 0207-099-1999-REVN-4907.

* * * * * *

(F) MAINTENANCE, REPAIR & OPERATING (MRO) SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES VIA U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE

It is requested that Council approve the purchase of MRO supplies, on an as needed basis, from HD Supply Facilities Maintenance, Ltd. (San Diego, CA)., via contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. (San Diego, CA) will be utilized as an alternate source for MRO supply purchases for various departments.

U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing. Contract Number Maricopa County, 16154, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative bid available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing.

The contract will remain in effect through December 31, 2021.

Funds are budgeted each fiscal year for this ongoing expense: Various Departments – Operating Materials; 6728.


Emergency Purchases – Information Only

1) Emergency Purchase – Mowing Equipment for Public Works:

On November 1, 2017, Public Works Director, Pat Biegler, notified Deputy City Manager Goodwin of continued major issues with mowing equipment. Stating that most of the equipment needs replacement due to age and wear and tear. However, the department has been experiencing major breakdowns with tractors, mowers and bush hogs. The Department is in need of at least four of each type of equipment.

Director Biegler requested approval to proceed with an emergency purchase comprised of two mowers, two tractors and two bush hogs which are critical so that the Department can continue cleanup work during the Fall months and have adequate equipment on hand in the Spring. This past Summer, with the continued rains, proved to be difficult and the Department does not want to start the upcoming Spring season on the same note because of failed equipment.

The equipment will be purchase from SunSouth (Columbus, GA) via Georgia Statewide Contract # 99999-001- SPD0000102, as follows:

New Equipment
Replacing Units
Unit Cost
Total
(2) John Deer Utility Tractors 5055E-2WD Replacing Tractor #11193 & 11191
$18,978.40
$37,956.80
(2) John Deer Z915 Commercial ZTrakReplacing Bush Hogs #11256 & 11358
3,134.80
6,269.60
(2) John Deer Rhino 260 Mowers Replacing Mowers #10095 & 10217
6,867.63
13,735.26
GRAND TOTAL
$57,961.66

The City Manager approved the emergency purchase on November 6, 2017.

Funding is available in the following line items: Paving Fund – Public Works - Right of Way Maintenance - Capital Expenditures over/under $5,000; 0203 – 260 -3120 – ROWM - 7761 or 7763.
********************

2) Emergency Purchase – Morris Road Bridge Repair:

On November 14, 2017, Engineering Department Director, Donna Newman, notified the City Manager concerning a bridge on Morris Road that had been damaged in an accident over the weekend. The Engineering Department proceeded to request that Scott Bridge Company (Opelika, AL), currently under contract to construct the Bibb Mill Riverwalk bridge, to look at the damaged bridge and provide an estimate to repair.

The Engineering Department requested authorization, under an emergency purchase, to allow Scott Bridge to proceed to repair the railing on the bridge on Morris Road at an estimated cost of $50,000. Public Works has placed barriers at the site as a safety measure in the interim.

The City Manager approved the emergency purchase on November 15, 2017.

Risk Management has been notified of the accident and will seek restitution from insurance.

Funding is available in the FY18 Budget: Special Projects-Capital Projects Fund – Capital Projects – Paving Fund Supported Capital Projects – General Construction – Morris Rd Bridge Repair; 0508-660-3000-CPPF-7661-24023-20180 .

“ITEM A”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS WITH A CUT ABOVE LANDSCAPE MANAGEMENT (FORTSON, GA) FOR AREAS 2 AND 5; M. V. HOLMES, LLC D/B/A FOUR SEASONS LAWN CARE (COLUMBUS, GA) FOR AREA 4; AND VILLEGAS ENTERPRISES, INC. D/B/A OUTDOOR SOLUTIONS (COLUMBUS, GA) FOR AREAS 1, 3, 6 AND 7 FOR ROUTINE GROUNDS MAINTENANCE SERVICES ON A WEEKLY, MONTHLY AND YEARLY BASIS.

WHEREAS, an RFP was administered (RFP No. 18-0002) and three proposals were received; and,

WHEREAS, the proposals submitted by A Cut Above Landscape Management, M.V. Holmes, LLC d/b/a Four Seasons Lawn Care and Villegas Enterprises, Inc. d/b/a Outdoor Solutions met all proposal requirements and were evaluated responsive to the RFP; and,

WHEREAS, the initial term of the contract will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute annual contracts with A Cut Above Landscape Management (Fortson, GA) for Areas 2 and 5; M.V. Holmes, LLC d/b/a Four Seasons Lawn Care (Columbus, GA) for Area 4; and Villegas Enterprises, Inc. d/b/a Outdoor Solutions (Columbus, GA) for Areas 1, 3 6 and 7 for routine grounds maintenance services on a weekly, monthly and yearly basis.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF ANNUAL CONTRACTS WITH THE M. MITCHELL GROUP, LLC (CARROLLTON, GA) AND W. T. MILLER DEMOLITION & CONSTRUCTION (CATAULA, GA) FOR DEMOLTION SERVICES ON AN AS-NEEDED BASIS.

WHEREAS, an RFP was administered (RFP No. 18-0001) and four proposals were received; and,

WHEREAS, the proposals submitted by The M. Mitchell Group, LLC and W. T. Miller Demolition & Construction met all proposal requirements and were evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contract will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute annual contracts with The M. Mitchell Group, LLC (Carrollton, GA) and W. T. Miller Demolition & Construction (Cataula, GA) for demolition services on an as-needed basis. Funds are budgeted each fiscal year for this ongoing expense: Community Reinvestment – Real Estate – Demolition Services, 0101-245-2400-REAL-6381, Community Development Block Grant Fund – Community Reinvestment – Redevelopment – Demolition Services, 0210-245-2100-RDEV-6381; and Community Development – Inspections and Code Enforcement – Demolition Services, 0101-240-2200-INSP-6381.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


"ITEM C”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE ADDITIONAL SERVICES ADDENDUM FROM TYLER TECHNOLOGIES (MORAINE, OH), IN THE ESTIMATED AMOUNT OF $104,000.00 ($29.00 PER PARCEL, NOT TO EXCEED 3,600 PARCELS) TO PROVIDE RESIDENTIAL FIELD INSPECTION SERVICES AND APPEAL REVIEWS.

WHEREAS, the addendum is needed to augment the Tax Assessor’s Residential Appraisal staff to complete regular sales and permit processing, so that the Tax Assessor’s portion of the digest can be completed on time. The entire Residential Appraisal staff has been working since July on the appeals generated in the county-wide revaluation. So the processing of sales and permits has not been completed; and,

WHEREAS, Per Resolution 301-14, Council approved the purchase of the Oasis system Upgrade to IasWorld. Consequently, Tyler is the obvious choice to provide these contracted services as they know the software currently used. Any other vendor would require a train-up period, as well as an RFP, both of which would delay the completion of reviewing the sales and permits. This delay would not allow the timely completion of our portion of the digest; and,

WHEREAS, the Addendum shall be effective upon the date on which the City signs the Addendum and all services shall be completed prior to March 30, 2018.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute the Additional Services Addendum from Tyler Technologies (Moraine, OH), in the estimated amount of $104,400.00 ($29.00 per parcel, not to exceed 3,600 parcels) to provide residential field inspection services and appeal reviews.
Funds are available in the FY18 Budget: General Fund – Boards & Commissions – Tax Assessor – Contractual Services; 0101-290-1000-TAXA-6319.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
"ITEM D”
A RESOLUTION
NO._________


A RESOLUTION AUTHORIZING THE CONTRACT WITH GEORGIA POWER, IN THE AMOUNT OF $79,023.61, FOR THE REPLACEMENT OF THE ELECTRICAL SYSTEM AT BENNING PARK.

WHEREAS, according to Facilities Maintenance, the electrical system at Benning Parks must be replaced for safety reasons. The old electrical system is all high voltage. City staff is not trained for, nor equipped, to handle high voltage equipment; and,

WHEREAS, Georgia Power will replace the transformers and wires. Once this work is done, Georgia Power will maintain the new transformers and wires they install. The City will only be responsible for the lights, i.e. changing bulbs and new ballasts.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into contract with Georgia Power, in the amount of $79,023.61, for the replacement of the electrical system at Benning Park. Funds are available in the FY18 Budget: OLOST – Infrastructure Fund – Public Works – Infrastructure – LOST – General Construction – Benning Park Transformer Replacement; 0109-260-9901-7661-96051-20180.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM E”
A RESOLUTION
NO.________

A RESOLUTION AUTHORIZING THE DECLARATION OF A 2013 VERMEER TUB GRINDER, VMO-11393, VIN-1VR2393090D1000174, AS SURPLUS IN ACCORDANCE WITH SECTION 7-501 OF THE CHARTER OF COLUMBUS CONSOLIDATED GOVERNMENT.

WHEREAS, the vehicle was struck by lightning which caused it to catch fire; consequently it is no longer functioning. Insurance proceeds will be used to purchase replacement equipment; and,

WHEREAS, once declared surplus, the old equipment will be disposed of by auction, conducted by the City’s contracted Auctioneer, Evans Auctioneers, Inc. Additionally, if deemed more feasible the item may be sold online through GovDeals or formal bid, whichever method is most appropriate for the asset.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to declare a 2013 Vermeer Tub Grinder, VMO-11393, VIN-1VR2393090D1000174, as surplus in accordance with Section 7-501 of the Charter of Columbus Consolidated Government. Revenue from the sale of the asset will be deposited in the Integrated Waste Management Fund – Government Wide Revenue – Sale of General Fixed Assets; 0207-099-1999-REVN-4907.

________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION

NO. _________

A RESOLUTION AUTHORIZING THE PURCHASE OF MAINTENANCE, REPAIR & OPERATING (MRO) SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES, FROM HD SUPPLY FACILITIES, LTD. (SAN DIEGO, CA), VIA CONTRACT NUMBER 16154, ADOPTED BY U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE (GPA). HD SUPPLY FACILITIES, LTD WILL BE UTILIZED AS AN ALTERNATE SOURCE FOR MAINTENANCE, REPAIR & OPERATING (MRO), SUPPLIES INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES PURCHASES FOR VARIOUS DEPARTMENTS.

WHEREAS, U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing; and,

WHEREAS, contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative bid available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing; and,

WHEREAS, the contract will remain in effect through December 31, 2021.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase MRO Supplies from HD Supply Facilities Maintenance, Ltd. (San Diego, CA) via contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. will be utilized as an alternate source for MRO supply purchases for various departments. Funds are budgeted each fiscal year for this ongoing expense: Various Departments – Operating Materials; 6728.
Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.




_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor