Agenda Item # 3
Columbus Consolidated Government
Council Meeting

October 27, 2015

Agenda Report # 44

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) 5-YEAR CONSOLIDATED PLAN AND 1st YEAR ANNUAL ACTION PLAN – RFP NO. 16-0002

It is requested that Council authorize the execution of a contract with Mullin & Lonergan Associates, Inc. (Pittsburgh, PA) to provide consulting services for a 5-year consolidated plan and a 1st year annual action plan.

Mullin & Lonergan Associates will develop and carry out the process for completing a 5-year Consolidated Plan for a successful submission to HUD. As part of the Consolidated Plan in the HUD Program Year 2016, the Community Reinvestment Division will have to prepare a 1st Year Annual Action Plan to be submitted at the time the new 5-year Consolidated Plan is submitted.

The Analysis of Impediments to Fair Housing was initially a requirement of the RFP; however, during the evaluation process, the Community Reinvestment Division was notified that the City is exempt from completing another Analysis of Impediments. The exemption is because of a new Final Rule on Affirmatively Furthering Fair Housing. The Final Rule requires the preparation of an Assessment of Fair Housing rather than an Analysis of Impediments. The City’s 1st Assessment of Fair Housing is not due until 2020, and the City is not required to update its existing Analysis of Impediments because of this new Final Rule. Therefore, the City only requires the Consolidated Plan and 1st Year Annual Action Plan.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on July 31, 2015.

This RFP has been advertised, opened and evaluated. Proposals were received on August 28, 2015 from the following six (6) vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date Held
Agenda/Action
Pre-Evaluation Meeting
09/10/15
The Purchasing Manager advised evaluation committee members of the RFP rules and process. The Project Manager provided an overview and expectations of the project. The Buyer disbursed proposal copies to each committee member to review.
1st Evaluation Meeting
09/24/15
Discussed each of the six proposals received. The Committee requested clarifications and additional information from each of the vendors.
Clarifications Responses
10/01/15
Clarification responses received and forwarded to the Committee, along with the evaluation forms.
Evaluation/Shortlist
10/13/15
Evaluation forms were completed and returned to the Buyer for compilation results, which were forwarded to the Committee. The two highest-ranking vendors were short-listed.
Cost Proposals
10/15/15
The two short-listed firms provided proposed costs to perform the services.
Recommendation
10/19/15
The Committee unanimously voted to award to Mullin & Lonergan Associates, Inc.


Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted of one voting member from the Community Reinvestment Division and two voting members from the Planning Department. The committee also consisted of a non-voting advisory member from the Community Reinvestment Division and a non-voting advisory member from the City Manager’s Office.


Award Recommendation:
The evaluation committee deemed the proposal from Mullin & Lonergan Associates, Inc. most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Mullin & Lonergan Associates, Inc. for the following reasons:

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are being carried over utilizing prior year HOME Admin Funds: HOME Fund – Community Reinvestment – HOME– Professional Services; 0213-245-2500-HOME-6311.

(B) 457 DEFERRED COMPENSATION PLAN (ANNUAL CONTRACT) – RFP NO. 15-0004

It is requested that Council approve the negotiation of a contract with VALIC to provide a 457 Deferred Compensation Plan.

VALIC will provide sole-provider administration, recordkeeping, education and investment management services for CCG employees to include:

The initial term of the contract will be for two years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
In 1981, Per Resolution No. 20-81, the City of Columbus established a Deferred Compensation Plan for city employees, in accordance with Internal Revenue Code Section 457, with one provider, ITT-Hartford. All plan assets are currently held in a trust for the exclusive benefit of participants and beneficiaries in compliance with federal legislation.

On June 6, 1995, RFP No. 142-95 was issued and awarded on October 3, 1995 (Resolution No. 440-95) to PEBSCO, Great West and VALIC.

The Plan currently provides the following four different plan administrators with a variety of investment options: Nationwide (originally PESCO), Great West, VALIC, as well as, Mass Mutual (originally ITT-Hartford, who was the original plan administrator prior to 1996).

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on October 20, 2014.

This RFP has been advertised, opened and evaluated. Proposals were received on February 27, 2015 from the following vendors:

VALIC (Boca Raton, FL)
Nationwide (Columbus, OH)
MetLife (Charlotte, NC)
Voya Financial (Windsor, CT)
Empower Retirement (Greenwood Village, CO)
Mass Mutual Retirement Services (Enfield, CT)
ICMA-RC (Washington, DC)*

*ICMA-RC submitted a proposal based on being the exclusive plan provider for CCG employees. All vendors were notified in writing that the City could not terminate existing contractual relationships between existing plan providers and City employees, and transfer their assets to a sole provider. Therefore, ICMA-RC withdrew from the RFP process.


The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date Held
Agenda/Action
Pre-Evaluation Meeting
3/13/2015
Purchasing advised evaluation committee members of the RFP rules and process. Project Manager provided overview and expectations of the contracted vendor. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
5/11/2015
Discussed each of the seven proposals received. The Committee requested clarifications and additional information from each of the vendors.
Clarifications Received
5/26/2015
Clarification responses received and forwarded to the Evaluation Committee
Expert Advice Requested
8/11/2015
Richard Swift, CCG Pension Board Advisor was added to the Evaluation Committee as an Advisor to assist the Committee. After review of the proposals, Mr. Swift requested clarifications from all the vendors.
Clarifications Responses
8/25/2015
Clarification responses received and forwarded to the Evaluation Committee and the next meet was scheduled.
2nd Evaluation Meeting
8/28/2015
Meeting to discuss the responses received from each of the vendors and to get additional understanding of the cost proposals. Mr. Swift provided a spreadsheet with the cost from each vendor. ICMA did not respond and withdrew their proposal. After discussion, voting members agreed they were ready to complete the evaluation forms.
Evaluation forms completed
9/22/2015
Evaluation forms were completed and returned to Purchasing for compilation results.
Evaluation Results
9/28/2015
Results were sent to Evaluation Committee members.
Recommendation received
10/2/2015
Evaluation committee voted to award to highest ranked vendor.

Evaluation Committee:
Proposals were reviewed by the Evaluation Committee members, which consisted of one representative from Risk Management, one representative from Civic Center and one representative from CCG Pension Board, who served as voting members. The committee also consisted of representatives from Fire/EMS, Police Department, City Attorney, Human Resources, Finance Department and CCG Pension Board who served as non-voting advisory members of the committee.

Award Recommendation:
The evaluation committee deemed the proposal from VALIC most responsive to the RFP specifications. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to VALIC for the following reasons:

Vendor Experience/Qualifications:
The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information have been submitted to the City Manager in a separate memo for informational purposes.

City employees, at their discretion, contribute 100% for deferred compensation. There is no contribution from the City.
* * * * * * * * * *

(C) AUTOMOTIVE BODY REPAIR SERVICES (ANNUAL CONTRACT) – RFB NO. 16-0011

It is requested that Council approve the annual contract for automotive body repair services from Syskon Partners, LLC, DBA Collision Surgeons of Columbus (Columbus, GA). The Fleet Manager estimates the annual usage/contract value in the amount $120,000, based on past body repair history. The contractor will provide automotive body repair services for all types of vehicles utilized by Columbus Consolidated Government on an “as needed basis”.

The contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Renewal is contingent upon mutual agreement of the City and the Contractor. The previous 3-year contract was awarded to Syskon Partners, LLC, dba Collision Surgeons of Columbus.

Bid specifications were posted on the City’s website and the Georgia Procurement Registry. Two bids were received on September 23, 2015. This bid has been advertised, opened and reviewed. The bidders were:

Description:

Vendors:
Shop Labor
(Per Hour)
Paint & Supplies
(Cost per hour)
Parts
Syskon Partners, LLC,DBA
Collision Surgeons of Columbus (Columbus, GA)
$40.00
$28.00
Billed at list price w/5% discount
Helms Brothers Body Shop
(Columbus, GA)
$44.00
$28.00
Parts & supplies
at retail

Funds will be budgeted each fiscal year for this ongoing expense: Various Department Auto Parts and Supplies 6721.
* * * * * * * * * *

(D) LABORATORY SERVICES (ANNUAL CONTRACT) – RFB NO. 11-0004

It is requested that Council approve the extension of the annual contract with Columbus Water Works (Columbus, GA), for the provision of laboratory services, under the existing contract terms and conditions.

The term of the contract shall be for three (3) years, with option to renew for two (2) additional twelve (12) month periods. The renewal will be contingent upon the mutual agreement of the City and the contractor.

Council approved the contract with Columbus Water Works (Columbus, GA) on October 26, 2010 (Resolution No. 380-10), which will expire on October 31, 2015.

The Storm Water Management Division is requesting the extension of the contract for the following reasons:

The qualifications of the vendor are as follows:

Funds are budgeted each fiscal year for this ongoing service: Sewer Fund – Engineering – Stormwater – Contractual Services; 0202-250-2600-STRM-6319.
* * * * * * * * * *

(E) REPLACEMENT COMPUTER EQUIPMENT FOR ENGINEERING

It is requested that Council approve the purchase of replacement computer equipment, for the Engineering Department, from CDW-G (Vernon Hills, IL), in the amount of $90,543.00. The purchase will be made, by cooperative purchase, via Georgia Statewide Contract #99999-SPD-T20120702-0005, awarded to Lenovo, for whom CDW-G is an authorized dealer, National IPA Contract #130733, as well as, only known source.

The replacement, higher powered computers are for Engineering staff required to process GIS data. The replacement equipment is needed because the current computers are antiquated and Engineering staff has constant problems with operations and processing data. Consequently, the specialized software programs are no longer compatible or supported by the current operating systems on the current computers.

The purchase of P500 computers (6 @ $5,070.00 each) and P700 computers (6 @ $7,932.00 each) would be under the GA statewide contract. However, the City requested special specifications and configurations so the machines could run the required programs. The standard machines did not have enough processing power required to run all of the required software. Information Technology has established Lenovo as the City’s standard for computers. Therefore, this portion of the purchase, in the total amount of $78,012.00, is considered an only known source. However, the 5 year warranty and all other aspects of the computers are under Georgia Statewide Contract, in the amount of $1,980.00. The remaining equipment consisting of 24 monitors and 12 DVI adaptors are under National IPA Contract, in the amount of $10,551.00.

Funds are budgeted in the FY16 Budget as follows:

Funds in the amount of $56,543.00 is budgeted in Paving Fund – Engineering – Highways & Roads – Computer Equipment; 0203 – 250 – 2200 – ROAD – 7751

Funds in the amount of $25,500.00 is budgeted in Sewer (Stormwater) Fund – Engineering – Drainage – Computer Equipment; 0202 – 250 – 23000 – DRAN – 7751

Funds in the amount of $8,500.00 is budgeted in Sewer (Stormwater) Fund – Engineering – Storm Water – Computer Equipment; 0202 – 250 – 2600 – STRM – 7751.

* * * * * * * * * *

(F) CHANGE ORDER 1 FOR ADDITIONAL BOOKS AND OTHER MEDIA FOR THE MUSCOGEE COUNTY PUBLIC LIBRARY

It is requested that Council authorize Change Order 1 with Brodart Books & Library Services (Williamsport, PA) for additional books and other media for the Muscogee County Public Library in an amount not to exceed $3,593.48.

Per Resolution No. 325-14, Council authorized the extension of the contract with Brodart Books & Library Services for materials and services for the Library. The October 14, 2014 agenda item included a 1999 SPLOST Expenditure Report, which noted that any remaining contingency would be used for books.


Document
Description
Amount
Contract ExtensionBooks and other media
29,914.17
Change Order 1Additional books and other media
3,593.48
New Contract Amount
$33,507.65

Attached is a September 13, 2015 cost forecast vs. budget for the 1999 SPLOST expenditures:

Cost Forecast 99SPLOST.xlsxCost Forecast 99SPLOST.xlsx

Funds are budgeted in FY16 Budget: 1999 SPLOST Library/Other Project – Capital Expenditures under $5000 – MCSD Library; 0540-695-2120-TXLB-7763-50500-20080.

* * * * * * * * * *

(G) AUTHORIZATION FOR EMPLOYEE BENEFITS BROKER AGREEMENTS

It is requested that Council authorize broker agreements with Blue Cross Blue Shield, United Healthcare, Express Scripts, CIGNA, AFLAC, and other carriers of employee benefits for medical, pharmacy, life and supplemental life insurance, negotiated by ShawHankins.

The Columbus Consolidated Government offers Medical, Pharmacy, Medicare Advantage Plan, Voluntary Life and AD&D, and supplemental insurance coverage to its employees.

Per Resolution #200-15, City Council approved the annual contract with ShawHankins to provide Employee Benefits Consultant Services. As, the new benefits consultant, ShawHankins, is the authorized Broker of Record for the Columbus Consolidated Government and may enter into contracts with benefits providers on behalf of the Columbus Consolidated Government.
* * * * * * * * * *

(H) DIRECT PAYMENTS TO EMPLOYEE BENEFIT CARRIERS

It is requested that Council approve direct payments to Blue Cross Blue Shield (Medical),
United Healthcare (Medicare Advantage Plan), Express Scripts (Pharmacy), Cigna (Life Insurance),
Aflac (Supplemental Insurance) and any other carriers negotiated by ShawHankins.

Per Resolution #200-15, City Council approved a the annual contract with ShawHankins to provide Employee Benefits Consultant Services. However, it is more efficient and secure for the City to submit premium payments and prescription cost reimbursements directly to the carriers. Therefore, this resolution will serve as authorization to make payments directly to the various benefit carriers, rather than to the contracted benefits consultant, ShawHankins.

Funds are budgeted each fiscal year for this ongoing expense: Object Code, Group Life Insurance, 6225 to be charged to various funds and departments; Employees Pension & Benefit Fund, Human Resources, Health Insurance Claims, Benefit Payments; 0850-220-3310-9401.


“ITEM A”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONTRACT WITH MULLIN & LONERGAN ASSOCIATES, INC., TO PROVIDE CONSULTING SERVICES FOR A 5-YEAR CONSOLIDATED PLAN AND A 1ST YEAR ANNUAL ACTION PLAN.

WHEREAS, an RFP was administered (RFP No. 16-0002) and six proposal were received; and,

WHEREAS, the proposal submitted by Mullin & Lonergan Associates, Inc. met all proposal requirements and was evaluated most responsive to the RFP; and,

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a contract with Mullin & Lonergan Associates, Inc., to provide consulting services for a 5-year consolidated plan and a 1st year annual action plan. Funds are being carried over utilizing prior year HOME Admin Funds: HOME Fund – Community Reinvestment – HOME– Professional Services; 0213-245-2500-HOME-6311.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of__________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM B”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE NEGOTIATION OF A CONTRACT WITH VALIC (BOCA RATON, FL) TO PROVIDE 457 DEFERRED COMPENSATION PLAN FOR CCG EMPLOYEES.

WHEREAS, an RFP was administered (RFP No. 15-0004) and seven proposals were received; and,

WHEREAS, the proposal submitted by VALIC, met all proposal requirements and is deemed most responsive to the RFP; and,

WHEREAS, the term of this contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to negotiate a contract with VALIC to provide 457 Deferred Compensation Plan for CCG employees. City employees, at their discretion, contribute 100% for deferred compensation. There is no contribution from the City.

______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of___________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION

NO.____



A RESOLUTION AUTHORIZING THE ANNUAL CONTRACT SERVICES FOR AUTOMOTIVE BODY REPAIR SERVICES, ON AN “AS NEEDED BASIS”, FROM SYSKON PARTNERS, LLC D/B/A COLLISION SURGEONS OF COLUMBUS (COLUMBUS, GA). THE ANNUAL USAGE/CONTRACT VALUE IS ESTIMATED AT $120,000.

WHEREAS, the contractor will provide automotive body repair services for all types of vehicles utilized by Columbus Consolidated Government; and,

WHEREAS, the contract term shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual contract for automotive body repair services, on an “as needed basis”, from Syskon Partners, LLC d/b/a Collision Surgeons of Columbus for the estimated contract value of $120,000. Funds will be budgeted each fiscal year for this ongoing expense: Various Department Auto Parts and Supplies 6721.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM D”
A RESOLUTION
NO.____

A RESOLUTION AUTHORIZING THE EXTENSION OF THE ANNUAL CONTRACT WITH COLUMBUS WATER WORKS (COLUMBUS, GA), FOR THE PROVISION OF LABORATORY SERVICES, UNDER THE EXISTING CONTRACT TERMS AND CONDITIONS.

WHEREAS, Council approved the contract with Columbus Water Works on October 26, 2010 (Resolution No. 380-10), which will expire on October 31, 2015; and,

WHEREAS, Storm Water Management Division is requesting the extension of the contract for the following reasons: 1) The City's NPDES Stormwater Discharge Permit requires the analysis of physical and chemical parameters of our stormwater runoff and surface water. The Columbus Water Works Laboratory is the only certified laboratory in the area that can perform these analyses within the timetables required by the Permit; 2) The Columbus Water Works Laboratory has provided timely and cost-effective service to CCG throughout the former contract period and works closely with CCG staff to insure compliance with State and Federal requirements; and,

WHEREAS, the term of the contract will be for three (3) years, with option to renew for two (2) additional twelve (12) month periods. The renewal will be contingent upon the mutual agreement of the City and the contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to extend the annual contract with Columbus Water Works (Columbus, GA), for the provision of laboratory services, under the existing contract terms and conditions. Funds are budgeted each fiscal year for this ongoing service: Sewer Fund – Engineering – Stormwater – Contractual Services; 0202-250-2600-STRM-6319.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM E”
A RESOLUTION
NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT COMPUTER EQUIPMENT, FOR THE ENGINEERING DEPARTMENT, FROM CDW-G (VERNON HILLS, IL), IN THE AMOUNT OF $90,543.00. THE PURCHASE WILL BE MADE, BY COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE CONTRACT #99999-SPD-T20120702-0005, AWARDED TO LENOVO, FOR WHOM CDW-G IS AN AUTHORIZED DEALER, NATIONAL IPA CONTRACT #130733, AS WELL AS, ONLY KNOWN SOURCE.

WHEREAS, the replacement higher powered computers are for Engineering staff required to process GIS data. The replacement equipment is needed because the current computers are antiquated and Engineering staff has constant problems with operations and processing data. Consequently, the specialized software programs are no longer compatible or supported by the current operating systems on the current computers.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase replacement computer equipment, for the Engineering Department, from CDW-G (Vernon Hills, IL), in the amount of $90,543.00. The purchase will be made, by cooperative purchase, via Georgia Statewide Contract #99999-SPD-T20120702-0005, awarded to Lenovo, for whom CDW-G is an authorized dealer, National IPA Contract #130733, as well as, only known source. Funds are budgeted in the FY16 Budget as follows: Funds in the amount of $56,543.00 is budgeted in Paving Fund – Engineering – Highways & Roads – Computer Equipment; 0203 – 250 – 2200 – ROAD – 7751. Funds in the amount of $25,500.00 is budgeted in Sewer (Stormwater) Fund – Engineering – Drainage – Computer Equipment; 0202 – 250 – 23000 – DRAN – 7751. Funds in the amount of $8,500.00 is budgeted in Sewer (Stormwater) Fund – Engineering – Storm Water – Computer Equipment; 0202 – 250 – 2600 – STRM – 7751.

___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of__________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF CHANGE ORDER 1 WITH BRODART BOOKS & LIBRARY SERVICES (WILLIAMSPORT, PA) FOR ADDITIONAL BOOKS AND OTHER MEDIA FOR THE MUSCOGEE COUNTY PUBLIC LIBRARY IN THE AMOUNT OF $3,593.48.

WHEREAS, per Resolution No. 325-14, Council authorized the extension of the contract with Brodart Books & Library Services for materials and services for the Library. The October 14, 2014 agenda item included a 1999 SPLOST Expenditure Report, which noted that any remaining contingency would be used for books.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Change Order 1 with Brodart Books & Library Services (Williamsport, PA) for additional books and other media for the Muscogee County Public Library in an amount not to exceed $3,593.48. Funds are budgeted in FY16 Budget: 1999 SPLOST Library/Other Project – Capital Expenditures under $5000 – MCSD Library; 0540-695-2120-TXLB-7763-50500-20080.
__________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of___________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM G”

A RESOLUTION
NO. ____

A RESOLUTION AUTHORIZING BROKER AGREEMENTS WITH BLUE CROSS BLUE SHIELD, UNITED HEALTHCARE, EXPRESS SCRIPTS, CIGNA, AFLAC AND OTHER CARRIERS OF EMPLOYEE BENEFITS FOR MEDICAL, PHARMACY, LIFE AND SUPPLEMENTAL LIFE INSURANCE NEGOTIATED BY SHAWHANKINS.
WHEREAS, the Columbus Consolidated Government offers Medical, Pharmacy, Medicare Advantage Plan, Voluntary Life and AD&D, and supplemental insurance coverage to its employees; and

WHEREAS, the new benefits consultant, ShawHankins, is the authorized Broker of Record for the Columbus Consolidated Government and may enter into contracts with benefits providers on behalf of the Columbus Consolidated Government; and

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES:

That the City Manager is hereby authorized to sign brokerage agreements with Blue Cross Blue Sheild, United Healthcare, CIGNA, Express Scripts, AFLAC and other carriers of employee benefits for medical, pharmacy, life and supplemental life insurance negotiated by ShawHankins.
________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _______ day of__________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM H"
A RESOLUTION

NO._____


A RESOLUTION AUTHORIZING DIRECT PAYMENTS DIRECT PAYMENTS TO BLUE CROSS BLUE SHIELD (MEDICAL), UNITED HEALTHCARE (MEDICARE ADVANTAGE PLAN), EXPRESS SCRIPTS (PHARMACY), CIGNA (LIFE INSURANCE), AFLAC (SUPPLEMENTAL INSURANCE), AND ANY OTHER CARRIERS NEGOTIATED BY SHAWHANKINS.

WHEREAS, per Resolution #200-15, City Council approved a the annual contract with ShawHankins to provide Employee Benefits Consultant Services; and,

WHEREAS, however, it is more efficient and secure for the City to submit premium payments and prescription cost reimbursements directly to the carriers. Therefore, this resolution will serve as authorization to make payments directly to the various benefit carriers, rather than to the contracted benefits consultant, ShawHankins.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make direct payments to Blue Cross Blue Shield (Medical), United Healthcare (Medicare Advantage Plan), Express Scripts (Pharmacy), Cigna (Life Insurance), Aflac (Supplemental Insurance), and any other carriers negotiated by ShawHankins. Funds are budgeted each fiscal year for this ongoing expense: Object Code, Group Life Insurance, 6225 to be charged to various funds and departments; Employees Pension & Benefit Fund, Human Resources, Health Insurance Claims, Benefit Payments; 0850-220-3310-9401.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _____ day of_________, 2015 and adopted at said meeting by the affirmative vote of ______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor