Agenda Item # 10
Columbus Consolidated Government
Council Meeting
April 12, 2016
Agenda Report #112

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) ELECTRONIC VALIDATING FAREBOXES

It is requested that Council approve the purchase of four (4) Odyssey electronic validating fareboxes from GFI Genfare (Elk Grove Village, IL), in the amount of $53,806.00 ($13,339.00 each, plus $450.00 Freight), to be installed on METRA Hybrid buses.

The new fareboxes accept a wide variety of bus fare payment options (i.e. cash, swipe card, and credit card) and will improve operations and security. The new equipment will be used in conjunction with the GFI Genfare Odyssey electronic validating farebox system, which was purchased in 2009, per Resolution #386-09. Consequently, the vendor is considered an only known source to provide the new equipment.

Funds are budgeted in the FY16 Budget: Transportation Fund – Transportation – METRA/T-SPLOST – Buses; 0751 – 610 – 2500 – MTSP – 7724.
* * * * * *

(B) LOW FLOOR ADA MINIVAN – RFB NO. 16-0026

It is requested that Council authorize the purchase of one (1) 2016 Braun/Dodge Entervan/Grand Caravan SE from National Bus Sales & Leasing (Marietta, GA), at a unit price of $37,225.00.

The vehicle was approved in the 2016 Budget and will be used by METRA Department of Transportation staff to transport transit customers using fixed route or paratransit service. This is a new unit.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Two (2) bids were received on March 2, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Vendors
Manufacturer/Model
Unit Price
National Bus Sales & Leasing
(Marietta, GA)
2016 Braun/Dodge Entervan/
Grand Caravan SE
$ 37,225.00
Milton Martin Honda
(Gainesville, GA)
Mobility Ventures/2016 MV-1 DX
$ 42,275.00
Funds are budgeted in the FY16 Budget as follows: Transportation Fund – Transportation – FTA – Automobiles; 0751-610-2400-MFTA-7721. This purchase is funded: 80% Federal, 10% State and 10% Local.
* * * * * *

(C) FRONT AVENUE STRIPING – 14TH STREET TO 13TH STREET

It is requested that Council authorize the execution of a construction contract with Earth-Scapes, Inc. (Phenix City, AL) in the amount of $88,859.00 for striping at Front Avenue from 13th Street to 14th Street. The work includes grading complete, roadway items, pavement marking and striping and erosion control.

Per Resolution #64-15, Council authorized the execution of a contract with Earth-Scapes for the construction of the Riverwalk Plaza located on 14th Street between Broadway and the 14th Street Bridge. The Riverwalk Plaza and Front Avenue striping projects are in close proximity. Earth-Scapes crews are already on-site at the Riverwalk Plaza, which will allow continuity between the two projects. Therefore, Earth-Scapes is considered an only known source for the Front Avenue Striping project.

The Engineering Department obtained a quote from Earth-Scapes for the Front Avenue striping project.

Funds are available in the FY16 Budget: Special Project Capital Project Fund – Paving Fund Supported - Road Improvements – Front Avenue Reconnection Project; 0508-660-3000-CPPF-7643-21091-20160.
* * * * * *

(D) IBM SMARTCLOUD (LOTUS NOTES) ANNUAL LICENSE RENEWAL

It is requested that Council approve payment to Mainline Information Systems (Tallahassee, FL), in the amount of $51,312.89, for the IBM Smartcloud Notes Subscription and Support annual license renewal; and approve payment for future annual license renewals.

Currently the Columbus Consolidated Government uses IBM email and calendaring, as well as, IBM Lotus Notes. IBM Smartcloud Notes is the current product for email, calendaring, and related Lotus Notes services and was previously called iNotes. The current license renewal will cover maintenance support for a twelve-month period, beginning April 1, 2016 through March 31, 2017.

IBM is the developer of the software. Mainline is a partner of IBM providing the maintenance and support services. Therefore, Mainline is considered an only known source per the Procurement Ordinance, Section 3-114.

Funds are budgeted in the FY16 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541 for the license renewal fee currently due. Funds will be budgeted each fiscal year, in the Information Technology budget, for future license renewals.
* * * * * *

(E) PRINTING POSTAGE AND MAIL PROCESSING SERVICE OF MOTOR VEHICLE REGISTRATION RENEWAL NOTICES

It is requested that Council approve a resolution to expend the appropriated funds, to Wells Fargo Bank, N.A. (Atlanta, GA) for the provision of printing, postage and mail processing services of motor vehicle registration renewal notices. The Tax Commissioner estimates approximately $45,000 will be expended annually for these services.

The Georgia Department of Revenue (DOR) has awarded Wells Fargo Bank, N.A. the statewide contract through June 30, 2018. The firm will provide printing, postage and mail processing services of motor vehicle registration renewal notices for all GRATIS (Georgia Registration and Title Information System) counties. Due to the volume generated by all GRATIS counties, the contract provides the lowest cost compared to similar services contracted to vendors in each county.

Funds are budgeted each fiscal year for this on-going expense: Tax Commissioner - Contractual Services; 0101-560-1000-TAXC-6319.
* * * * * *

(F) PINE GROVE MUNICIPAL SOLID WASTE LANDFILL – PUMP STATION #1 – RFB NO. 16-0028

It is requested that Council authorize the execution of a construction contract with Crawford Grading and Pipeline, Inc. (Luthersville, GA) in the amount of $629,934.06 for the construction of pump station #1 at Pine Grove Landfill.

The project consists of providing all labor, materials, tools, equipment, services, and incidentals and performing all work required to construct, complete in place, and ready to operate: new duplex submersible lift station, new submersible lift station, approximately 140 LF of 4-inch by 8-inch dual-contained HDPE forcemain, approximately 1,240 LF of 2-inch HDPE forcemain, 220 LF of 8-inch HDPE gravity line, valves, controls, and associated appurtenances, 250 square yards of gravel pavement, removal and replacement of approximately 25 square yards of asphalt pavement, approximately 27 square yards of reinforced concrete pavement, concrete swale, chain-link fence and swing gate, bypass pumping, selective demolition and repair of existing lift station and utilities, and erosion and sedimentation control items.

Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. A mandatory pre-bid conference/site visit was held on March 1, 2016; three (3) contractors were represented at the pre-bid conference/site visit. Three (3) bids were received on March 25, 2016. This bid has been advertised, opened and reviewed. The bidders were:


CONTRACTORS
TOTAL BID
DBE PARTICIPATION
Crawford Grading & Pipeline, Inc.
(Luthersville, GA)
$629.934.06
0%
SCS Field Services
(Reston, VA)
717,933.00
10.5%
Southeastern Site Development, Inc.
(Newnan, GA)
994,872.00
5%

Funds are budgeted in the FY16 Budget: Integrated Waste Fund – Capital Projects – General Construction – Pine Grove Pump; 0207-660-4000-CPIW-7661-20732-20150.
* * * * * *

(G) CARPET (ANNUAL CONTRACT) – RFB NO. 16-0024

It is requested that Council authorize the execution of an annual contract with Huckaby Brothers Floor Covering (Phenix City, AL) for carpet. The Facilities Maintenance Division has budgeted $55,000.00 for carpet.

The Facilities Maintenance Division will procure the carpet (roll and tile) and installation services, on an as-needed basis, for various offices at the Government Center and other City facilities. The carpet will be for replacement and new carpet installations resulting from building renovations.

The contract term will be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. Five (5) bids were received on March 30, 2016. This bid has been advertised, opened and reviewed. The bidders were:

Carpet ext.xlsxCarpet ext.xlsx

Funds are budgeted each fiscal year for this ongoing expense for various departments: General Fund – Public Services – Other Maintenance & Repairs – Building Maintenance – Parks & Recreation, Public Safety and General Government: 0101-260-3710-REPA-6527, 6528 and 6529.

* * * * * *

(H) TASERS FOR THE POLICE DEPARTMENT

It is requested that Council authorize the purchase of Fifty (50) Tasers, plus related supplies, to include: holsters, battery packs, and Taser cartridges, from Taser International (Scottsdale, Arizona), in the amount of $53,192.75.
The Tasers and related supplies will be issued to new officers or used as replacement equipment for current officers. The Police Department will use the Tasers as an additional tool in the Less Lethal Program. Tasers provide an option that could prevent the necessity for “deadly force,” thereby possibly preventing serious injury to an officer, or a citizen taken into custody.

Taser International is the manufacturer of the Taser. Therefore, this purchase is considered an only know source procurement, per the Procurement Ordinance, Section 3-114.

Funds are available in the FY16 Budget: General Fund – Police – Support Services – Capital Expenditures Under $5,000; 0101 – 400 – 2200 – STAF – 7763.

* * * * * *

(I) MOBILE/AUTOMATIC LICENSE PLATE READER

It is requested that Council approve the purchase of two (2) mobile/automatic license plate readers, from Madden and Associates (Braselton, GA), in the amount of $40,960.00. The purchase will be accomplished by cooperative purchasing via GSA Federal Contract, Schedule 84, Contract #GS-07F-0004Y.

The mobile/automatic license plate reader is an image-processing technology used to identify vehicles by their license plates. The Police Department will mount the systems on pursuit vehicles to expedite the identification of stolen cars, expired car tags and wanted individuals.

The USA General Administrative Services (GSA) allows local and state governments to participate in cooperative purchasing via Federal contracts for the purchase of security and law enforcement equipment from GSA Schedule 84, and technology products and professional services from GSA IT Schedule 70. ELSAG is the manufacturer of the mobile/automatic license plate readers and was awarded GSA Contract #GS-07F-0004Y. Madden and Associates is the authorized dealer in Georgia for ELSAG. Cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.


Funds are available in the FY16 Budget: General Fund – Police – Field Operations - Capital Expend/Over $5,000; 0101 – 400 – 2300 – FILD – 7761.
* * * * * *

(J) TABLETS FOR POLICE DEPARTMENT

It is requested that Council approve the purchase of fifty MS Surface Pro tablets and accessories, from CDW-G (Vernon Hills, IL) in the amount of $51,495.50. The purchase will be accomplished, by cooperative purchasing, via National Joint Powers Alliance (NJPA), Contract #100614-CDW-G.

The large computer tablets will be utilized by Investigators in the Police Department’s, Field Operations Division, who do not currently have computers available for use in their city vehicles. The division has gone to a paperless system thereby requiring computers to perform their day to day duties. Surface Pro units would allow Investigators to begin their initial police report in the RMS system, take witness statements, photographs, and allow for videotaping of statements in the field. Currently, under the old system, Investigators are required to bring all witnesses down to headquarters in order to obtain an official statement.

The purchase will be accomplished by cooperative purchasing via Request for Proposal (RFP) Contract #100614, initiated by the National Joint Powers Alliance (NJPA), whereby CDW-G, was one of the successful vendors contracted to provide Technology Solutions with Related Equipment and Accessories. The contract, which commenced December/2014, is good through November /2018. The RFP process utilized by National Joint Powers Alliance meets the requirements of the City's Procurement Ordinance; additionally, cooperative purchasing is authorized per Article 9-101 of the Procurement Ordinance.

Funds are budgeted in the FY16 Budget: General Fund – Police – Investigative Services - Computer Equipment; 0101 – 400 – 3320 – INVS - 7751.
* * * * * *

(K) CONSULTING AND INSURANCE BROKER SERVICES FOR PROPERTY AND CRIME INSURANCE (RE-BID) (ANNUAL CONTRACT) – RFP NO. 16-0004

It is requested that Council authorize the execution of an annual contract with Yates Insurance Agency, Inc. d/b/a Yates, Woolfolk & Turner Insurance (Columbus, GA) for consulting and insurance brokerage services to represent Columbus Consolidated Government in various insurance markets.

Yates, Woolfolk & Turner Insurance will provide the following services:

The initial term of the contract shall be for one year, with the option to renew for four additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
The previous contracts were awarded to J. Smith Lanier & Company (Columbus, GA) for property insurance coverage and to Hamby & Aloisio, Inc. (Atlanta, GA) for crime insurance coverage. The contracts were awarded for one year with the option to renew for four additional twelve-month periods, per Resolution No. 281-08, dated June 17, 2008.

On June 24, 2014, Council authorized the continuation of the annual contracts for an additional year, until a new RFP would be issued.

On June 23, 2015, Council was presented with a recommendation to award the contract to EPIC Insurance Brokers & Consultants. Council elected to not award the contract to the recommended vendor, to reject any and all proposals, to study an amendment to the Procurement Ordinance for the next six months to adopt a local preference, if permissible, and to extend the current insurance contract with J. Smith Lanier for up to six months.


RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on October 28, 2015. This RFP has been advertised, opened and evaluated. Proposals were received on December 4, 2015 from the following vendors:

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description
Date
Agenda/Action
Pre-Evaluation Meeting
12/15/15
The Purchasing Manager advised evaluation committee members of the RFP rules and process. Proposals were disbursed to each committee member to review.
1st Evaluation Meeting
01/08/16
Discussed each of the seven proposals received. The Committee requested clarifications and additional information from each of the vendors. It was decided that the committee would complete the evaluation forms if they were satisfied with the clarification responses.
Vendor Clarifications
02/05/15
All clarification responses received and forward to committee.
Evaluation forms completed
03/08/16
Evaluation forms were completed and returned to Purchasing for compilation results.
Recommendation received
03/15/16
Via email, the committee member unanimously voted to award to the highest ranked vendor.


Evaluation Committee:
Proposals were reviewed the Evaluation Committee, which consisted of a voting member from the Inspections and Codes Department, a voting member from the Internal Auditors Office, and a voting member from the Human Resources Department. A representative from the Finance Department served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposal from Yates, Woolfolk & Turner Insurance most responsive to the RFP specifications. Therefore, the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Yates, Woolfolk & Turner Insurance for the following reasons:

Vendor Experience/Qualifications: The City’s Procurement Ordinance Article 3-110, Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance; 0860-220-3830-RISK-6611.


ITEM A”
A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING THE PURCHASE OF FOUR (4) ODYSSEY ELECTRONIC VALIDATING FAREBOXES FROM GFI GENFARE (ELK GROVE VILLAGE, IL), IN THE AMOUNT OF $53,806.00 ($13,339.00 EACH, PLUS $450.00 FREIGHT), TO BE INSTALLED ON METRA HYBRID BUSES.

WHEREAS, the new fareboxes accept a wider variety of bus fare payment options (i.e. cash, swipe card, and credit card) and will improve operations and security, and;

WHEREAS, the new equipment will be used in conjunction with the GFI Genfare Odyssey electronic validating farebox system which was purchased in 2009, per Resolution #386-09. Consequently, the vendor is considered an only known source for the new equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase of four (4) Odyssey electronic validating fareboxes from GFI Genfare (Elk Grove Village, IL), in the amount of $53,806.00 ($13,339.00 each, plus $450.00 Freight), to be installed on METRA Hybrid buses Funds are budgeted in the FY16 Budget: Transportation Fund – Transportation – METRA/T-SPLOST – Buses; 0751 – 610 – 2500 – MTSP – 7724.

__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________, 2016 and adopted at said meeting by the affirmative vote of ____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM B”
A RESOLUTION

NO. _____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2016 BRAUN/DODGE ENTERVAN/GRAND CARAVAN SE FROM NATIONAL BUS SALES & LEASING (MARIETTA, GA), AT A UNIT PRICE OF $37,225.00.

WHEREAS, the vehicle was approved in the 2016 Budget and will be used by METRA Department of Transportation staff to transport transit customers using fixed route or paratransit service. This is a new unit.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2016 Braun/Dodge Entervan/Grand Caravan SE from National Bus Sales & Leasing (Marietta, GA), at a unit price of $37,225.00. Funds are budgeted in the FY16 Budget as follows: Transportation Fund – Transportation – FTA – Automobiles; 0751-610-2400-MFTA-7721. This purchase is funded: 80% Federal, 10% State and 10% Local.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

ITEM C”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH EARTH-SCAPES, INC. (PHENIX CITY, AL) IN THE AMOUNT OF $88,859.00 FOR STRIPING AT FRONT AVENUE FROM 13TH STREET TO 14TH STREET.

WHEREAS, the work includes grading complete, roadway items, pavement marking and striping and erosion control; and,

WHEREAS, per Resolution #64-15, Council authorized the execution of a contract with Earth-Scapes for the construction of the Riverwalk Plaza located on 14th Street between Broadway and the 14th Street Bridge. The Riverwalk Plaza and Front Avenue striping projects are in close proximity. Earth-Scapes crews are already on-site at the Riverwalk Plaza, which will allow continuity between the two projects. Therefore, Earth-Scapes is considered an only known source for the Front Avenue Striping project.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Earth-Scapes, Inc. (Phenix City, AL) in the amount of $88,859.00 for striping at Front Avenue from 13th Street to 14th Street. Funds are available in the FY16 Budget: Special Project Capital Project Fund – Paving Fund Supported - Road Improvements – Front Avenue Reconnection Project; 0508-660-3000-CPPF-7643-21091-20160.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

ITEM D”
A RESOLUTION

NO.______


A RESOLUTION AUTHORIZING PAYMENT TO MAINLINE INFORMATION SYSTEMS (TALLAHASSEE, FL), IN THE AMOUNT OF $51,312.89, FOR THE IBM SMARTCLOUD NOTES SUBSCRIPTION AND SUPPORT ANNUAL LICENSE RENEWAL; AND APPROVE PAYMENT FOR FUTURE ANNUAL LICENSE RENEWALS.

WHEREAS, currently the Columbus Consolidated Government uses IBM email and calendaring, as well as, IBM Lotus Notes. IBM Smartcloud Notes is the current product for email, calendaring, and related Lotus Notes services and was previously called iNotes. The current license renewal will cover maintenance support for a twelve-month period, beginning April 1, 2016 through March 31, 2017; and,

WHEREAS, IBM is the developer of the software. Mainline is a partner of IBM providing the maintenance and support services. Therefore, Mainline is considered an only known source per the Procurement Ordinance, Section 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Mainline Information Systems (Tallahassee, FL), in the amount of $51,312.89, for the IBM Smartcloud Notes Subscription and Support annual license renewal; the City Manager is further authorized to make payment to the vendor for future annual license renewals. Funds are budgeted in the FY16 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541 for the license renewal fee currently due. Funds will budgeted each fiscal year, in the Information Technology budget, for future license renewals.

____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2016 and adopted at said meeting by the affirmative vote of ____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor




“ITEM E”

A RESOLUTION

NO.______


A RESOLUTION AUTHORIZING THE EXPENDITURE OF APPROPRIATED FUNDS TO WELLS FARGO BANK, N.A. FOR THE PROVISION OF PRINTING, POSTAGE AND MAIL PROCESSING SERVICES OF MOTOR VEHICLE REGISTRATION RENEWAL NOTICES FOR THE TAX COMMISSIONER. THE TAX COMMISSIONER ESTIMATES APPROXIMATELY $45,000 WILL BE EXPENDED ANNUALLY FOR THESE SERVICES.

WHEREAS, the Georgia Department of Revenue (DOR) has awarded Wells Fargo Bank, N.A. the statewide contract through June 30, 2018. The firm will provide printing, postage and mail processing services of motor vehicle registration renewal notices for all GRATIS counties. Due to the volume generated by all GRATIS counties, the contract provides the lowest cost compared to similar services contracted to vendors in each county.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to expend the appropriated funds to Wells Fargo Bank, N.A. for the estimated annual cost of $45,000, for the provision of printing, postage and mail processing services of motor vehicle registration renewal notices for the Tax Commissioner. Funds are budgeted each fiscal year for this on-going expense: Tax Commissioner - Contractual Services; 0101-560-1000-TAXC-6319.

______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2016 and adopted at said meeting by the affirmative vote of ____________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM F”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH CRAWFORD GRADING AND PIPELINE, INC. (LUTHERSVILLE, GA) IN THE AMOUNT OF $629.934.06 FOR THE CONSTRUCTION OF PUMP STATION #1 AT PINE GROVE LANDFILL.

WHEREAS, the project consists of providing all labor, materials, tools, equipment, services, and incidentals and performing all work required to, construct complete in place, and ready to operate: new duplex submersible lift station, new submersible lift station, approximately 140 LF of 4-inch by 8-inch dual-contained HDPE forcemain, approximately 1,240 LF of 2-inch HDPE forcemain, 220 LF of 8-inch HDPE gravity line, valves, controls, and associated appurtenances, 250 square yards of gravel pavement, removal and replacement of approximately 25 square yards of asphalt pavement, approximately 27 square yards of reinforced concrete pavement, concrete swale, chain-link fence and swing gate, bypass pumping, selective demolition and repair of existing lift station and utilities, and erosion and sedimentation control items.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute a construction contract with Crawford Grading and Pipeline, Inc. (Luthersville, GA) in the amount of $629,934.06 for the construction of pump station #1 at Pine Grove Landfill. Funds are budgeted in the FY16 Budget: Integrated Waste Fund – Capital Projects – General Construction – Pine Grove Pump; 0207-660-4000-CPIW-7661-20732-20150.
__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM G”
A RESOLUTION

NO.________


A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH HUCKABY BROTHERS FLOOR COVERING (PHENIX CITY, AL) FOR CARPET. THE FACILITIES MAINTENANCE DIVISION HAS BUDGETED $55,000.00 FOR CARPET.

WHEREAS, the Facilities Maintenance Division will procure the carpet (roll and tile) and installation services, on an as-needed basis, for various offices at the Government Center and other City facilities. The carpet will be for replacement and new carpet installations resulting from building renovations; and,

WHEREAS, the initial term of the contract shall be for two (2) years with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Huckaby Brothers Floor Covering (Phenix City, AL) for carpet. Funds are budgeted each fiscal year for this ongoing expense for various departments: General Fund – Public Services – Other Maintenance & Repairs – Building Maintenance – Parks & Recreation, Public Safety and General Government: 0101-260-3710-REPA-6527, 6528 and 6529.
_____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM H”
A RESOLUTION

NO._________

A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY (50) TASERS, PLUS RELATED SUPPLIES, TO INCLUDE: HOLSTERS, BATTERY PACKS, AND TASER CARTRIDGES, FROM TASER INTERNATIONAL (SCOTTSDALE, ARIZONA), IN THE AMOUNT OF $53,192.75.
WHEREAS, the Tasers and related supplies will be issued to new officers or used as replacement equipment for current officers. The Police Department will use the Tasers as an additional tool in the Less Lethal Program. Tasers provide an option that could prevent the necessity for “deadly force,” thereby possibly preventing serious injury to an officer, or a citizen taken into custody; and,

WHEREAS, Taser International is the manufacturer of the Taser. Therefore, this purchase is considered an only know source procurement, per the Procurement Ordinance, Section 3-114.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase fifty (50) Tasers, plus related supplies, to include: holsters, battery packs, and Taser cartridges, from Taser International (Scottsdale, Arizona), in the amount of $53,192.75. Funds are available in the FY16 Budget: General Fund – Police – Support Services – Capital Expenditures Under $5,000; 0101 – 400 – 2200 – STAF – 7763.
______________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ______ day of_____________, 2016 and adopted at said meeting by the affirmative vote of _______ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM I”

A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) MOBILE/AUTOMATIC LICENSE PLATE READERS, FROM MADDEN AND ASSOCIATES (BRASELTON, GA), IN THE AMOUNT OF $40,960.00. THE PURCHASE WILL BE ACCOMPLISHED BY COOPERATIVE PURCHASING VIA GSA FEDERAL CONTRACT, SCHEDULE 84, CONTRACT #GS-07F-0004Y.

WHEREAS, the mobile/automatic license plate reader is an image-processing technology used to identify vehicles by their license plates. The Police Department will mount the system on pursuit vehicles to expedite the identification of stolen cars, expired car tags and wanted individuals; and,

WHEREAS, ELSAG is the manufacturer of the mobile/automatic license plate readers and was awarded GSA Contract #GS-07F-0004Y . Madden and Associates is the authorized dealer in Georgia for ELSAG .

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) mobile/automatic license plate readers, from Madden and Associates (Braselton, GA), in the amount of $40,960.00. The purchase will be accomplished by cooperative purchasing via GS federal contract, Schedule 84, contract #GS-07F-0004Y. Funds are available in the FY16 Budget: General Fund – Police – Field Operations - Capital Expend/Over $5,000; 0101 – 400 – 2300 – FILD – 7761.

________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of __________________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _____________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM J”
A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF FIFTY MS SURFACE PRO TABLETS AND ACCESSORIES, FROM CDW-G (VERNON HILLS, IL) IN THE AMOUNT OF $51,495.50. THE PURCHASE WILL BE ACCOMPLISHED, BY COOPERATIVE PURCHASE, VIA NATIONAL JOINT POWERS ALLIANCE (NJPA), CONTRACT #100614-CDW-G.

WHERAS, the large computer tablets will be utilized by Investigators in the Police Department’s, Field Operations Division, who do not currently have computers available for use in their city vehicles. The division has gone to a paperless system thereby requiring computers to perform their day to day duties. Surface Pro units would allow Investigators to begin their initial police report in the RMS system, take witness statements, photographs, and allow for videotaping of statements in the field. Currently, under the old system, Investigators are required to bring all witnesses down to headquarters in order to obtain an official statement.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase fifty MS Surface Pro tablets and accessories, from CDW-G (Vernon Hills, IL) in the amount of $51,495.50. The purchase will be accomplished, by cooperative purchasing, via National Joint Powers Alliance (NJPA), Contract #100614-CDW-G. Funds are budgeted in the FY16 Budget: General Fund – Police – Investigative Services - Computer Equipment; 0101 – 400 – 3320 – INVS - 7751.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting .
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH YATES INSURANCE AGENCY, INC. D/B/A YATES, WOOLFOLK & TURNER INSURANCE (COLUMBUS, GA) FOR CONSULTING AND INSURANCE BROKERAGE SERVICES TO REPRESENT COLUMBUS CONSOLIDATED GOVERNMENT IN VARIOUS INSURANCE MARKETS.

WHEREAS, an RFP was administered (RFP No. 16-0004) and proposals were received from three offerors; and,

WHEREAS, the proposal submitted by Yates Insurance Agency, Inc. d/b/a Yates, Woolfolk & Turner Insurance met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the contract period will be for one (1) year with the option to renew for four (4) additional twelve-month periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Yates Insurance Agency, Inc. d/b/a Yates, Woolfolk & Turner Insurance (Columbus, GA) for consulting and insurance brokerage services to represent Columbus Consolidated Government in various insurance markets. Funds are budgeted each fiscal year for this ongoing service: Risk Management Fund – Human Resources – Unfunded Claims – Property & Casualty Insurance; 0860-220-3830-RISK-6611.
___________________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the ______ day of ______________, 2016 and adopted at said meeting by the affirmative vote of _____ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor