Agenda Item # 2

Columbus Consolidated Government

Council Meeting

02/24/2015

Agenda Report # 83


TO: Mayor and Council

SUBJECT: United States Army CYS Strong Program (ASPYN) 2015-2016

INITIATED BY: Parks and Recreation

Recommendation: Approval is requested to accept $145,000 and any additional funds that may be awarded in fiscal years 2015 and 2016 from the United States Army CYS Strong (ASPYN) Program and amend the Multi-Governmental Fund by the award. Funds will be used to offset direct care equipment and materials, training, administrative expenses and direct program staff cost at accreditation sites and any other site with military children enrolled in the CSD program of the Columbus Parks and Recreation Department.

Background: This program is designed to offer youth, ages 4-12 the eligibility for care and reduced fees available to Army families and DoD civilians who live within the area of a military base and cannot access on base care due to long waiting lists. Army subsidized school age spaces for geographically dispersed Active Duty military families and DoD civilians, using designated programs working toward achievement of national accreditation.

Analysis: The United States Army CYS Strong (ASPYN) is funding this grant at minimal cost to the Department of Parks and Recreation or the City of Columbus. The Army child, youth and school services asks that we use the following metrics to assist in the distribution of ASPYN funding for this project, direct program staff 20%, equipment and materials 40%, training 20%, administrative expenses 20% for a total of 100%.

Financial Considerations: The grant funds requested is $1,000 per negotiated child care space for the project year. The funds will be dispersed in two increments. The first half of the fund will be paid within 60 days of signing the Memorandum of Agreement and the remaining will be paid 50% will be paid within 30 days upon receipt of invoice at the six month mark of the program. The Community Schools Division, Parks and Recreation Department is requesting 30 spaces per school site.

Projected Annual Fiscal Impact Statement: None is expected.

Legal Considerations: Council is the approval authority for this action.

Recommendations/ Actions: Authorize a resolution to accept the grant funds in the amount of $1,000 for sustained spaces at an annual rate of $1,000 per school age child care spaces. The total sustain spaces projected shall be 145 child care spaces for the Department of Parks and Recreation Community Schools Division. The funds shall be used to purchase equipment and materials, training, administrative expenses and direct program staff.


A RESOLUTION

NO. _____


A RESOLUTION AUTHORIZING APPROVAL TO ACCEPT $145,000 AND ANY ADDITIONAL FUNDING AWARDED IN FISCAL YEARS 2015 AND 2016 FROM THE UNITED STATES ARMY CYS STRONG (ASPYN) PROGRAM AND AMEND THE MULTI-GOVERNMENTAL FUND BY THE AWARD OF THE GRANT; IN THE AMOUNT OF NEW SPACES $1,000 PER CHILD CARE SPACE AND $1,000 FOR SUSTAINED CHILD CARE SPACES AT A MAXIMUM TOTAL OF 145 CHILD CARE SPACES. THIS GRANT WILL ALLOW COLUMBUS PARKS AND RECREATION COMMUNITY SCHOOLS DIVISION TO PURCHASE EQUIPMENT, TRAINING, ADMINISTRATIVE EXPENSES AND DIRECT PROGRAM STAFF FOR BEFORE AND AFTER SCHOOL PROGRAMS AT THE ACCREDITED SITES AND THOSE SITES WITH MILITARY CHILDREN ENROLLED.

WHEREAS, the Before and After School/Summer Program administered by the Columbus Parks and Recreation Department offers activities to youth; and,

WHEREAS, the Columbus Parks and Recreation Department Community Schools Division administers the After School Program in 22 locations throughout the city during the school year; and,

WHEREAS, the need for wholesome recreational, educational, and enrichment activities are offered to participants with nutritional components included with snacks at no significant cost to the city; and,

WHEREAS, the City is not required to add any matching fund to participate in the program.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to accept $145,000 from the United States Army CYS Strong Program and any additional funds awarded for fiscal years 2015 and 2016 for programs at the accredited sites and any other sites with military children enrolled in the CSD program of the Columbus Parks and Recreation Department. The Program is funded by a grant in the amount of $1,000 for any sustained spaces up to a total of 145 school age childcare spaces. That the Multi Governmental Fund is amended by the amount of the grant allowing authorization to spend funds as needed.


___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________ 2015, and adopted at said meeting by the affirmative vote of
_____________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Turner Pugh voting __________.
Councilor Thomas voting __________.
Councilor Woodson voting __________.

______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor