Agenda Item # 2

Columbus Consolidated Government

Council Meeting

January 13, 2015

Agenda Report # 64

TO: Mayor and Council

SUBJECT: Health and Wellness Center Contract

INITIATED: Human Resources Department

Recommendation: Approval is requested of a resolution authorizing a 1-year renewal of the health and wellness center contract with Transform HealthRx of Georgia.

Background: The City entered into a 1-year contract with Transform HealthRx effective January 14, 2014 and expiring January 13, 2015. The contract allows for the initial term of one year, with the option to renew for four (4) additional twelve-month periods, for the services in accordance with specifications prepared by the City and the proposal of the Contractor. This constitutes year three of the contract.

During the initial start up period of the health and wellness center, Transform HealthRx has provided medical care services to employees and dependents in compliance with the contract.

Analysis: The City has invested significant resources into the health and wellness center to help control the rising cost of healthcare. Employees have benefited from free services including no office visit co-pays, free prescriptions, lower specialist co-pays, quick and easy appointments, and convenient hours.

Financial Considerations: Funds will be budgeted each fiscal year in the: Employee Health Insurance Fund – Human Resources – Health Insurance Fees – Contractual Services; 0850-220-3320-HLTH-6319.

Projected Annual Fiscal Impact Statement: Employees have already seen a positive financial impact of the health and wellness center. The benefits manager conducted a one year financial analysis of the health and wellness center, and suggested that another full year is needed in order to determine the full financial impact of the health and wellness center for the City.

Legal: Authorization of Council to renew the contract with Transform HealthRx is required.

Recommendation/Actions: The City Manager, Human Resources Director, Finance Director and Internal Auditor recommend the proposed contract be renewed with Transform Health Rx.


A RESOLUTION

NO._______


A RESOLUTION AUTHORIZING APPROVAL TO RENEW THE ANNUAL CONTRACT FOR HEALTH AND WELLNESS CENTER VENDOR, TRANSFORM HEALTHRX OF GEORGIA.

WHEREAS, during the past contract year Transform HealthRx has managed the on-site health and wellness center providing medical care services to employees and dependents; and,

WHEREAS, Transform HealthRx, will furnish all labor, materials and equipment required and meet all other requirements or conditions imposed in accordance with the City’s RFP dated November 16, 2011, and the Contractor’s agreement. The City provides office and medical space, furniture, office supplies, equipment and supplies, maintenance and housekeeping of the facilities; and,

WHEREAS, per Resolution No. 356-12, the City entered a 1-year contract with Transform HealthRx beginning January 14, 2013 and ending January 13, 2014, with the option to renew for four (4) additional twelve-month periods, for the services in accordance with specifications prepared by the City and the proposal of the Contractor. The first renewal of the twelve-month period beginning January 14, 2014 and ending January 13, 2015 was approved by Resolution No. 241.14, it is now requested that Council approve a second renewal of the contract for one (1) twelve-month period, beginning January 14, 2015 through January 13, 2016. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to renew the annual contract for health and wellness center vendor, Transform HealthRX of Georgia, for one year beginning January 14, 2015 through January 13, 2016. Funds will be budgeted each fiscal year in the: Employee Health Insurance Fund – Human Resources – Health Insurance Fees – Contractual Services; 0850-220-3320-HLTH-6319.
_____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of ________ members of said Council.


Councilor Allen voting _______________.
Councilor Baker voting _______________.
Councilor Barnes voting _______________.
Councilor Buck voting _______________.
Councilor Davis voting _______________.
Councilor Henderson voting _______________.
Councilor Huff voting _______________.
Councilor Thomas voting _______________.
Councilor Turner Pugh voting _______________.
Councilor Woodson voting _______________.



_____________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor