Agenda Item # 6

Columbus Consolidated Government
Council Meeting

January 13, 2015

Agenda Report # 68


TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) COMMERCIAL LOGGING TRASH LOADER

It is requested that Council authorize the purchase of one (1) Commercial Logging Trash Loader (2016 Peterbilt Freightliner/20′ Dump Body/Lemco 8000 Knuckle Boom Crane), from Peach State Freightliner (Norcross, GA), in the amount of $182,000.00, via Georgia State Contract #99999-SPD-I0000039-0002.

The vehicle was approved in the FY15 Budget and will be used by the staff of the Urban Forestry and Beautification Division, of the Public Works Department, to pick up large tree limbs cut or blown down. It is a replacement vehicle.

Funds are budgeted in the FY15 Budget as follows: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

* * * * * * * *

(B) ADVANTAGE LGFS/GHRS ANNUAL SOFTWARE MAINTENANCE AGREEMENT

It is requested that Council authorize payment to CGI Technologies and Solutions, Inc., (Fairfax, VA), in the amount of $1,805,768.80, for a five-year annual software maintenance support agreement for the Advantage Financial (LGFS)/Advantage HR (GHRS) systems. Payments will be paid over the five-year period as follows: FY15 - $340,124.81, FY16 – $350,328.55, FY17 - $360,838.41, FY18 - $371,663.56 and FY19 - $382,813.47. The five year maintenance agreement was selected because it offers a discounted rate, saving a total of $110,128.

This maintenance provides the Departments of Information Technology, Finance, and Human Resources with software enhancements, documentation updates, User Group support, Hotline support and access to the CGI-Advantage sponsored ADVANTAGE Communications Forum. The following software modules are supported under this maintenance agreement:
CGI is the developer of the software and is therefore the sole provider for the maintenance support.

Funds are budgeted in the FY15 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541, for the FY15 payment. Funds will be budgeted in subsequent fiscal years for the remaining four payments.

“ITEM A”
A RESOLUTION

NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) COMMERCIAL LOGGING TRASH LOADER (2016 FREIGHTLINER/20′ DUMP BODY/LEMCO 8000 KNUCKLE BOOM CRANE), FROM PEACH STATE FREIGHTLINER (NORCROSS, GA), IN THE AMOUNT OF $182,000.00, VIA GEORGIA STATE CONTRACT #99999-SPD-I0000039-0002.

WHEREAS, the vehicle was approved in the FY15 Budget and will be used by the staff of the Urban Forestry and Beautification Division, of the Public Works Department, to pick up large tree limbs cut or blown down. It is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) commercial logging trash loader (2016 Freightliner/20′ Dump Body/Lemco 8000 Knuckle Boom Crane) from Peach State Freightliner (Norcross, GA), in the amount of $182,000.00, via Georgia Statewide Contract #99999-SPD-I0000039-0002. Funds are budgeted in the FY15 Budget as follows: Paving Fund – Public Works – Right of Way Maintenance – Heavy Trucks; 0203-260-3120-ROWM-7723.

________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM B”


A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING PAYMENT TO CGI TECHNOLOGIES AND SOLUTIONS, INC., (FAIRFAX, VA), IN THE AMOUNT OF $1,805,768.80, FOR A FIVE-YEAR ANNUAL SOFTWARE MAINTENANCE SUPPORT AGREEMENT FOR THE ADVANTAGE FINANCIAL (LGFS)/ADVANTAGE HR (GHRS) SYSTEMS. PAYMENTS WILL BE PAID OVER THE FIVE-YEAR PERIOD AS FOLLOWS: FY15 - $340,124.81, FY16 – $350,328.55, FY17 - $360,838.41, FY18 - $371,663.56 AND FY19 - $382,813.47.

WHEREAS, this maintenance support provides the Departments of Information Technology, Finance, and Human Resources with software enhancements, documentation updates, User Group support, Hotline support and access to the CGI-Advantage sponsored ADVANTAGE Communications Forum; and,

WHEREAS, the following software modules are supported under this maintenance agreement: Advantage Financial (LGFS), to include: Fixed Assets, Advanced Budget Preparation, Cost Allocation, Debt Management, Extended Purchasing, Advanced Receivables, Performance Measurement, Report Distribution, Investment Inventory; Advantage HR (GHRS), to include: Position Control, Employee Relations, Employee Benefits, ADVANTAGE/DS.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to CGI Technologies and Solutions, Inc., (Fairfax, VA), in the amount of $1,805,768.80, for a five-year annual software maintenance support agreement for the Advantage Financial (LGFS)/Advantage HR (GHRS) systems. Payments will be paid over the five-year period as follows: FY15 - $340,124.81, FY16 – $350,328.55, FY17 - $360,838.41, FY18 - $371,663.56 and FY19 - $382,813.47. Funds are budgeted in the FY15 Budget: General Fund - Information Technology – Software Lease; 0101-210-1000-ISS-6541, for the FY15 payment. Funds will be budgeted in subsequent fiscal years for the remaining four payments.

____________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2015 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Buck voting __________.
Councilor Davis voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.


_____________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor