Agenda Item # 9
Columbus Consolidated Government
Council Meeting

6/14/16

Agenda Report # 140

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) DODGE CHARGER PURSUIT VEHICLES – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of three (3) 2016 Dodge Charge Pursuit Vehicles, from Akins Ford Dodge Jeep Chrysler (Winder, GA), at a unit price of $24,889.75, for the total cost of $74,669.25, via Georgia State Contract #99999-SPD-ES40199409-0001.

These vehicles will be used by officers of the Columbus Police Department and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.
* * * * *


(B) STORING, TRANSPORTING & RECYCLING WASTE TIRES (ANNUAL CONTRACT) – RFB NO. 16-0035

It is requested that Council approve the annual service contract with Quality Tire Recycling, Inc. (Jackson, GA) to provide storing, transporting & recycling of waste tires, on an “as needed basis,” for the estimated annual contract value of $36,000.00, or $1,880.00 per load. The City generates approximately 20,000 waste tires (20 loads) annually.

The contractor will remove and properly recycle waste tires generated at the City’s landfill. A cost for oversized tires is included in the bid; however, the City rarely has oversized tires in the landfill.

The contract is for a period of two years, with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on April 28, 2016. One (1) bid was received on May 25, 2016. This bid has been advertised, opened and reviewed. The bidder was:


Cost Per Ton
Cost Per Load
Oversized Tires
Cost Per Ton
Quality Tier Recycling, Inc, (Jackson, GA)
$128.75
$1,800.00
$500.00



Funds are budgeted each fiscal year for this on-going expense: Integrated Waste Management- Public Services- Pine Grove Landfill- Contractual Services; 0207-260-3560-PGRO-6319.

“ITEM A”
A RESOLUTION
No.____

A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) 2016 DODGE CHARGER PURSUIT VEHICLES, FROM AKINS FORD DODGE JEEP CHRYSLER (WINDER, GA), AT A UNIT PRICE OF $24,889.75, FOR THE TOTAL AMOUNT OF $74,669.25, VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0001.

WHEREAS, these vehicles will be used by officers of the Columbus Police Department and will be purchased utilizing FY16 Fuel Savings. These are replacement vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase three (3) 2016 Dodge Charger Police Pursuit Vehicles, from Akins Ford Dodge Jeep Chrysler (Winder, GA), at a unit price of $24,889.75, for the total amount of $74,669.25. Funds are budgeted in the FY16 Budget as follows: General Fund – Police – Motor Transport – Automobiles; 0101-400-3230-MOTR-7721.

______________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Davis voting .
Councilor Garrett voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .


_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


"ITEM B”
A RESOLUTION
No.______

A RESOLUTION AUTHORIZING THE ANNUAL SERVICE CONTRACT, WITH QUALITY TIRE RECYCLING, INC. (JACKSON, GA), TO PROVIDE STORING, TRANSPORTING AND RECYCLING OF WASTE TIRES, ON AN “AS NEEDED BASIS”, FOR THE ESTIMATED ANNUAL CONTRACT VALUE OF $36,000 OR $1,800 PER LOAD.

WHEREAS, the contractor will remove and properly recycle waste tires generated at the City’s landfill; and,

WHEREAS, the City generates approximately 20,000 waste tires (20 loads) annually; and,

WHEREAS, the term of this contract shall be for two years, with the option to renew for three additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to enter into an annual service contract with Quality Tire Recycling, Inc. (Jackson, Ga) to provide storing, transporting and recycling of waste tires, on an “as needed basis”, for the estimated annual contract value of $36,000 or $1,800 per load. Funds are budgeted each fiscal year for this ongoing expense: Integrated Waste Management- Public Services- Pine Grove Landfill- Contractual Services; 0207-260-3560-PGRO-6319.

_____________


Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2016 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting .
Councilor Baker voting .
Councilor Barnes voting .
Councilor Davis voting .
Councilor Garrett voting .
Councilor Henderson voting .
Councilor Huff voting .
Councilor Thomas voting .
Councilor Turner Pugh voting .
Councilor Woodson voting .



_______________________________ _________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor