Created on 11/09/2017

Agenda Item # 6

Columbus Consolidated Government
Council Meeting

November 14, 2017

Agenda Report #48

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department

(A) OFFICE SUPPLIES (ANNUAL CONTRACT) – RFB NO. 18-0009

It is requested that Council approve the purchase of high-usage office supplies, as well as non-excluded catalog items, from Malone Office Environments (Columbus, GA) for the estimated annual contract value of $78,885.47, to be purchased on an “as needed basis”. The high-usage office supplies include: General Office Supplies, Paper and Pads, Filing Supplies, Pens and Desk Supplies, etc. Malone Office Environments will provide a 5% - 20% discount for catalog items not excluded from the contract. The contract excludes the following: All Furniture (desks, chairs, bookcases, credenzas, workstations, etc.); All Copiers/Printers, and Computer Equipment (hardware and software).

The initial term of the contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Five (5) bids were received on October 25, 2017. This bid has been advertised, opened and reviewed. The bidders were:

	Malone Office Environments (Columbus, GA)	Innovative Software Solutions (Coral Springs, FL)	School Specialty (Greenville, WI)	Staples (Englewood, NJ)	Office Depot (Boca Raton, FL)
Total Estimated Cost:	$ 78,885.47	$ 182,551.74	$ 118,942.39	$ 112,068.98	$ 122,630.51

Funds are budgeted each fiscal year for this on-going expense: Various Departments - Office Supplies and Operating Materials; 6711 & 6728.

* * * * * * * *

(B) ENVIRONMENTAL CONSULTING SERVICES FOR BROWNFIELDS ASSESSMENT (ANNUAL CONTRACT) – RFP NO. 18-0003

It is requested that Council authorize the execution of an annual contract with Terracon Consultants, Inc. (Lawrenceville, GA) to provide environmental consulting services for Brownfields Assessments on an as-needed basis.

Terracon Consultants, Inc. will provide assistance with the recently awarded United States Environmental Protection Agency (U.S. EPA) Brownfield Assessment Grant for the implementation of environmental assessment, remedial planning, community outreach, and other components of grants for which funding is secured.

The City’s objective of the Brownfields program is to promote redevelopment of Brownfield properties located within the jurisdiction of the Columbus Consolidated Government. The City may expand the objectives under this contract at a later date to include actual cleanup of individual sites targeted for assessment, dependent upon future availability of funding. Terracon Consultants brings the experience and insight required for the City to obtain and implement these grants, as well as explore other grants and brownfields initiatives as funds become available.

The number and location of Brownfields sites within the Columbus Consolidated Government is presently undetermined, as well as the economic impact of these sites in depressing property values and hindering redevelopment of high priority areas. One goal of the U.S. EPA assessment grant will be to develop an inventory and other information related to these sites to allow for more effective planning by the City and to further their assessment, cleanup, if necessary, and redevelopment.

The total budget for each U.S. EPA brownfields assessment grant is $300,000. The Community Reinvestment Department and Terracon Consultants, Inc. will develop a project specific scope of services to fulfill the project requirements of the brownfield grant funds. The budget for any future related grants executed under this contract will be negotiated with Terracon Consultants, if and when such funding becomes available. It will be the City's option to utilize this contract for future Brownfields grants beyond the initial U.S. EPA assessment grant application and implementation projects.

Minimally, Terracon Consultants, Inc. will provide the following services:

1. Provide assistance with development of U.S. EPA-required project work plan(s).

2. Prepare and maintain schedules and budgets for assessment and/or cleanup activities.

3. Assist the City with budget management tracking of grant funds.

4. Conduct environmental site assessments (ESAs) and prepare appropriate technical reports as required by applicable regulations.

5. Preparation of a written Generic Quality Assurance Project Plan (QAPP) in compliance with U.S. EPA regulations.

6. Perform and complete Phase I and Phase II ESAs, site investigations, remedial action plans and other environmental requirements under applicable State of Georgia environmental regulations and ASTM standards as applicable.

7. Preparation of Site-specific QAPP Addendum for each property where a Phase II ESA will be performed.

8. Attend meetings with the City and advisory committees as requested.

9. Prepare presentations to provide information about the project’s progress as requested.

The initial term of the contract shall be for three (3) years with the option to renew for two (2) additional twelve-month periods. The contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:
This is a new annual contract.

RFP Advertisement and Receipt of Proposals:
RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on July 11, 2017. This RFP has been advertised, opened and evaluated. Fourteen proposals were received on August 4, 2017 from the following vendors:

Terracon Consultants, Inc. (Lawrenceville, GA)

AKT Peerless & Energy Services (Atlanta, GA)

ATC Group Services, LLC (Marietta, GA)

BAT Associates, Inc. (Norcross, GA)

Cardno, Inc. (Marietta, GA)

ECS Southeast, LLP (Marietta, GA)

Enercon Services, Inc. (Kennesaw, GA)

Geological Resources, Inc. (Monroe, NC)

Intertek-PSI (Kennesaw, GA)

Oasis Consulting Services (Roswell, GA)

Progressive Engineering & Construction (Tampa, FL)

S&ME, Inc. (Duluth, GA)

Stantec Consulting Services, Inc. (Atlanta, GA)

Tetra Tech, Inc. (Atlanta, GA)

The following events took place after receipt of proposals:

RFP MEETINGS/EVENTS
Description	Date	Agenda/Action
Pre-Evaluation Meeting	08/16/17	The Purchasing Manager advised evaluation committee members of the RFP rules and process, and the project manager provided an overview. Proposals were disbursed to each committee member to review.
1^st Evaluation Meeting	08/30/17	Committee members discussed the proposals; no clarifications were needed.
Evaluation Forms Sent	08/31/17	Evaluation forms were forwarded to voting committee members.
Evaluation Results/Shortlist	09/14/17	Evaluation forms were completed and returned to Purchasing for compilation results, which were then forwarded to the Evaluation Committee members for review. The (3) highest-ranking firms were shortlisted: ATC Group Services, LLC; Stantec Consulting Services, Inc.; and Terracon Consultants, Inc.
Presentations/Recommendation	10/16/17	The (3) highest-ranking firms provided oral presentations of their proposals, followed by questions from the committee. Immediately after the last team provided their presentation, a ballot was taken of each voting member’s order of preference. Terracon Consultants, Inc. received the majority of first-choice votes.
Cost Proposal Received	10/24/17	Cost proposal received from Terracon Consultants, Inc.

Evaluation Committee:
Proposals were reviewed by members of the Evaluation Committee, which consisted of two voting members from the Community Reinvestment Department and one voting members from the Planning Department. An additional representative from the Community Reinvestment Department served as a non-voting advisor.

Award Recommendation:
The evaluation committee deemed the proposal from Terracon Consultants, Inc. most responsive to the RFP specifications and provided the most comprehensive presentation. Therefore the Evaluation Committee, as reflected by their comments provided below, recommends award of the contract to Terracon Consultants, Inc. for the following reasons:

Terracon Consultants have pioneered policies that have been adopted by the EPA. The firm has completed numerous EPA Brownfield tasks.

Terracon has a local project manager that is based in Columbus and has significant experience in environmental, facilities, geotechnical, and materials services.

Terracon has 18 years of experience in working with EPA Brownfield projects in Columbus.

Terracon has significant experience, knowledge and expertise with EPA Brownfield grant programs. Terracon has the necessary equipment to conduct the Phase I and Phase II Environmental Site Assessments.

Terracon submitted an extremely well documented technical process.

Vendor Experience/Qualifications:

Terracon Consultants, Inc. is a 100% employee-owned consulting engineering firm. Since 1965, Terracon has evolved in to a multidiscipline firm specializing in Environmental, Facilities, Geotechnical and Materials.

The firm has more than 4,000 employees in more than 140 office and 40 states nationwide.

Terracon has a current ranking of 30 in

Engineering News-Record

’s 2017 listing of the Top 500 Design Firms, as compared to a ranking of 51 a decade ago.

Terracon Consultants has been a part of more Brownfields Phoenix Awards winning teams than any other consultant in the United States (the awards were presented to client teams).

Terracon Consultants has been an original partner and Technical Assistance to Brownfield Communities Program (TAB) contractor since 2005 in EPA Regions 5 and 7.

Terracon has more than 20 years of continuous EPA Brownfield grant project experience involving urban brownfield properties.

Terracon has helped hundreds of private and public sector clients make successful redevelopment projects a reality with sites assessed using EPA funding and leveraging grants at the rate of 1:266 (EPA dollars to leveraged reconstruction). This has resulted in more than $2.5 billion in direct public and private reinvestment.

Terracon brings the experience of 215+ Cooperative Agreement-Funded projects in 8 out of the 10 EPA Regions (57 projects in EPA Region 4), including assessment, revolving loan fund, cleanup and area-wide planning projects for states, municipalities, non-profits, and coalitions entities.

Terracon conducts a variety of assessments ranging from ASTM 1527-13 Phase I Environmental Site Assessments (ESA) to extensive subsurface investigations. Terracon routinely performs Phase I ESA and Phase II ESA.

The following includes a brief description of example EPA Region 4 Brownfield Assessment projects that Terracon has either recently completed or are currently underway with the same scope of services as the Columbus Consolidated Government project:

City of Tampa, FL 2014-2016

Terracon served as the Brownfields consultant for their 2013 EPA Brownfields $400,000 community-wide assessment grant. Terracon provided consulting services including programmatic assistance and EPA-required reporting; programmatic assistance; EPA Generic Quality Assurance Project Plan (QAPP), Site-Specific QAPPs; and associated health and Safety Plans (HASPs) on assessment projects. Program support included brownfield site selection, ACRES database reporting, and oversight of sub-consultants.

City of Greenville, SC 2010-Ongoing

Terracon has provided numerous environmental services for the City of Greenville including asbestos and lead-containing pain related services; Phase I Environmental Site Assessment (ESA) and Limited Site Investigation (Phase II ESA) services; Underground Storage Tank Assessment and removal; cleanup planning; site remediation services; and wetlands services. In 2015, Terracon was selected to provide on-call environmental assessment services for the City of Greenville’s Brownfields Program. In addition to Brownfields services, Terracon has completed numerous environmental assessment projects.

Town of Central, SC 2015-Ongoing

Terracon provided grant writing services to the Town of Central in their successful application to acquire $400,000 in U.S. EPA Brownfields Community Wide Assessment funding to support the Town’s redevelopment initiatives by providing much needed environmental assessment services. In the past three months, Terracon has completed Phase I ESA services; asbestos and lead-paint surveys; hazardous material surveys; cleanup planning; regulatory review; and public engagement services that are spurring redevelopment and private investment on three of downtown Central’s most blighted properties. Terracon is currently working with private investors and the Town to complete assessment, remediation, and eventual redevelopment of two of these properties. The third property has been acquired by the Town, who has hired Terracon to provide oversight of asbestos abatement and underground storage tank removal on site.

Listed below are the last three (3) clients for which similar services have been provided within the last four (4) years:

Chattanooga-Hamilton County, Tennessee 2010 - 2013

Terracon provided site inventory, Phase I and II Site Assessment, QAPP, ABCA, programmatic support, and community engagement services for the FY10 EPA Brownfield Assessment Grant that was awarded to the City of Chattanooga. Terracon was awarded this contract based on the local staff’s expertise and professional relationship formed between the City and Terracon, starting in 2006 through the completion of multiple Brownfield Assessment Grants as part of the City of Chattanooga’s Brownfield Program.

City of Jacksonville, Florida 2016 - Ongoing

Terracon has provided asbestos and lead-containing paint assessments, Phase I Environmental Site Assessment (ESA) and Limited Site Investigation (Phase II ESA) services, EPA-Approved Quality Assurance Plans, Programmatic Support, Community Outreach, and Inventory Map and Site Selection Evaluation Ranking Tool.

Chattanooga (TN) Christina School 2011 -2016

Terracon provided Phase III ESA services, and EPA-Approved Quality Assurance Plan, ABCA, and Brownfield Consulting Services for the Chattanooga Christina School at the former Crane Enamel Ware Foundry site. The Chattanooga Christian School received a grant to complete tasks from the City of Chattanooga’s EPA Revolving Loan Fund. Terracon was awarded this contract based on prior work completed at the former Crane Enamel Ware Foundry site. The school planned to redevelop the site as a recreational facility.

The City’s Procurement Ordinance Article 3-110 (Competitive Sealed Proposals for the procurement of Equipment, Supplies and Professional Services) and Article 3-111 (Architectural/Engineering and Land Survey Services) governs the RFP Process. During the RFP process, there is no formal opening due to the possibility of negotiated components of the proposal. In the event City Council does not approve the recommended offeror, no proposal responses or any negotiated components are made public until after the award of the contract. Therefore, the evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Multi-Gov’t Project Fund – Community Reinvestment – Brownfields Grant – Contractual Services; 0216-245-3491-BRWN-6319.

* * * * * * * *

(C) INTERNAL COMMERCIAL FREEZER & COOLER UNIT FOR MUSCOGEE COUNTY PRISON – RFB NO. 18-0015

It is requested that Council approve the purchase of one (1) internal commercial freezer and cooler unit in the amount of $56,805.15 from Mobile Fixture and Equipment Co., Inc., (Columbus, GA) for use by the Muscogee County Prison.

The current freezer component has quit working completely, and food is currently being stored in a freezer truck. The current cooler component is breaking down structurally and requires near-weekly maintenance. Facilities Maintenance has identified the need to replace both units. The awarded vendor shall be responsible for removal of the existing freezer and cooler, hauling away all removed parts and components, and installation of the new freezer and cooler.

Bid specifications were posted on the web page of the Purchasing Division, and the Georgia Procurement Registry. Four (4) bids were received on October 25, 2017. This bid has been advertised, opened and reviewed. The bidders were:

Description	Mobile Fixture (Columbus, GA)	Citisco, Inc. (Gainesville, GA)	Sam Service, Inc. (Albany, GA)	Douglas Equipment (Bluefield, WV)
Commercial Freezer & Cooler	$ 44,805.15	$ 52,282.90	$ 39,334.13	$ 53,534.10
Removal and Installation	$ 12,000.00	$ 12,360.00	$ 29,308.95	$ 27,590.00
Total Cost	$ 56,805.15	$ 64,642.90	$ 68,643.08	$ 81,124.10

Funds are budgeted in the FY18 Budget as follows: LOST-Public Safety – MCP – Public Safety-LOST – Capital Expenditures over $5,000; 0102 – 420 – 9900 - 7761

* * * * * * * *

(D) LEGAL COUNSEL OF RECORD FOR THE DEPARTMENT OF COMMUNITY REINVESTMENT (ANNUAL CONTRACT) – RFP NO. 18-0006

It is requested that Council approve the annual contract for Legal Counsel of Record for Community Reinvestment with Jacob Beil, Attorney At Law (Columbus, GA). The attorney will provide legal services involving land acquisitions and dispositions, on an “as needed basis”, as the Legal Counsel of Record for the Department of Community Reinvestment. The contractor shall provide, but not limited to, the following services:

1. Negotiation/Litigation services

2. Development and preparation of Legal documents

3. Render Legal opinions

4. Research State and Federal Laws

5. Attend consultation meetings when required

6. Maintain proper legal records and files, which would revert to the Columbus Consolidated Government when contract is terminated.

The term of this contract shall be for two years, with the option to renew for three (3) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractor.

Annual Contract History:

The previous five-year contract was awarded, on November 27, 2012 (Resolution 341-12), to Jacob Beil, Attorney at Law (Columbus, GA), and amended on January 22, 2013 (Resolution 34-13), to The Beil Law Firm, P.C. (Columbus, GA) due to an official name change.

RFP Advertisement and Receipt of Proposals:

RFP specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry on August 7, 2017. This RFP has been advertised, opened and evaluated. Proposals were received on September 1, 2017 from the following two (2) vendors:

The Beil Law Firm, P.C. (Columbus, GA)
Amy Oraefo, P.C. (Atlanta, GA)

The following events took place after receipt of the proposals:

RFP MEETINGS/EVENTS
Description	Date	Agenda/Action
Pre-Evaluation Meeting	09/21/17	The Purchasing Manager advised evaluation committee of the RFP rules and process. The proposals were distributed to committee members for review.
1^st Evaluation Meeting	10/05/17	Committee members discussed the proposals from both vendors. It was requested that a letter be sent to The Beil Law Firm, P.C. requesting additional information, and a letter be sent to Amy Oraefo, P.C., requesting a Best and Final Offer, upon review and approval of the Committee.
Letters	10/12/2017	Letters were approved and sent to each vendor.
Vendor Responses	10/17/2017	Vendor responses were forwarded to the Committee
Evaluation Ballots Sent to Committee	10/18/17	Evaluation ballots forwarded to voting committee members.
Evaluation Ballots Completed by Committee Members	11/02/17	Committee members completed and returned their evaluation ballots to Purchasing.
Evaluation Results forwarded to Committee	11/03/17	The Evaluation Results were compiled, completed and forwarded to Committee members for review and Recommendation.
Recommendation Received	11/03/17	Via email, the committee members unanimously voted to award to The Beil Law Firm, P.C. (Columbus, GA).

Evaluation Committee:

The proposals were reviewed by the Evaluation Committee, which consisted of one (1) voting member from the Planning Department, and two (2) voting members from the Community Reinvestment Department. Also, a representative from Community Reinvestment served in an advisory position and was not a voting member.

Award Recommendation:

The evaluation committee unanimously recommends award of the contract to The Beil Law Firm, P.C. (Columbus, GA), as reflected below:

The Beil Law Firm is locally based, with over 40 years of experience working in the City. This presents a particular advantage in the sense that they are more knowledgeable and aware of what’s going on in the City. Many of this firm’s “Client Work History” resides in the City of Columbus.

· The Beil Law Firm has extended experience in working with the Columbus Consolidated Government. They are well versed with the local form of government, how City Council operates, and other pertinent factors such as state and federal law.

· The experience and demeanor of this firm is beyond reproach. They are well knowledgeable in Right of Way issues and Condemnations.

· The cost proposal is proportionate to the set budget for real estate activities, which allows scarce funding to be utilized in a more efficient manner.

Vendor Experience/Qualifications:

The Beil Law Firm has actively practiced law for over forty-five years, specializing in real estate, business law, and wills, probate and estate planning.

· The Beil Law Firm is familiar with the federal, state and/or local laws affecting community and economic development issues.

· The Beil Law Firm has provided legal services in this regard to the City for over forty years, and in particular, over the last twenty-nine years, on an almost daily basis, either in person, by phone or by email.

· The Beil Law Firm has experienced personnel, a suitable library and research capabilities, and the necessary equipment to provide legal services.

The City’s Procurement Ordinance, Article 3-110, Competitive Sealed Proposals for the Procurement of Equipment, Supplies and Professional Services, governs the RFP Process. During the process of an RFP there is no formal opening and no proposal responses are made public, due to the possibility of negotiated components of the proposals. If Council does not approve the recommended offeror, the RFP specifications will be re-advertised. The evaluation results and cost information has been submitted to the City Manager in a separate memo for informational purposes.

Funds are budgeted each fiscal year for this ongoing expense: Community Development Block Grant – Various Accounts; Right-of-Way Acquisition, 1999 SPLOST – Various Accounts – Capital Improvement Projects.

* * * * * * * *

(E) ENGINE REPLACEMENT FOR TYMPCO 600 STREET SWEEPER

It is requested that Council approve an engine replacement for the TYMPCO 600 Street Sweeper, Vehicle # 11119, in the amount of $12,126.97, to be performed by Flint Equipment Company (Columbus, GA).

The street sweeper is in need of an auxiliary engine replacement due to the John Deere 4045 engine having excessive “blowby”. This is caused by wear within the cylinders, primarily the piston sealing rings. The primary purpose of this engine is to supply power to the sweeper regeneration operation. Due to the engine having to operate at full throttle for the duration of the sweeping operation, the engine is susceptible to wear even though stringent preventive maintenance is performed. This is a common issue with engines used in this application. The original purchase price for this equipment was $135,000. The estimated current value of this equipment is $29,618.85. Flint is the local authorized John Deere service provider for the John Deere 4045 engine.

The Public Works Department is requesting permission to have the vehicle repaired as it was not scheduled for replacement.

Funds are available in the FY18 Budget: Paving Fund – Public Works - Right of Way Maintenance – Auto Parts and Supplies; 0203-260-3120-ROWM-6721

* * * * * * * *

(F) REPAIR OF CATERPILLAR BULLDOZER D7R

It is requested that Council approve payment to Yancey Brothers (Fortson, Ga), in the amount $20,205.81, for the repair of a Caterpillar Bulldozer D7R, Vehicle #10822.

The equipment is used during the daily operations at Granite Bluff Inert Landfill. The bulldozer blade would not stay up as needed and the steering system also stopped working at the same time. Inspection of this equipment confirmed the hydraulic control valve on this equipment was not working and in need of repair, as well as, in need of a pin and bushing turn. During the service call to confirm the hydraulic control valve issue, it was also time to have the undercarriage of this vehicle checked for damage. After reviewing the pictures and the resulting measurements, it is within specifications to have the undercarriage repaired. The repairs needed for the undercarriage is to install a new GD idler.

The repair costs for this equipment is $20,205.81, which includes all repairs required for the blade and the undercarriage. A new engine was installed in this equipment last year; the repairs needed now are normal due to the consistent use of this equipment. Yancey Brothers is the only local authorized dealer and service provider for this Caterpillar equipment.

Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Granite Bluff Inert Landfill - Auto Parts and Supplies; 0207-260-3540-BLUF-6721.

“ITEM A”

A RESOLUTION

NO. ________

A RESOLUTION AUTHORIZING THE PURCHASE OF HIGH-USAGE OFFICE SUPPLIES, AS WELL AS, NON-EXCLUDED CATALOG ITEMS, FROM MALONE OFFICE ENVIRONMENTS (COLUMBUS, GA) FOR THE ESTIMATED ANNUAL CONTRACT AMOUNT OF $78,885.47, TO BE PURCHASED ON AN “AS NEEDED BASIS”.

WHEREAS, the high-usage office supplies include: General Office Supplies, Paper and Pads, Filing Supplies, Pens and Desk Supplies, etc., and;

WHEREAS, Malone Office Environments will provide a 5% - 20% discount for catalog items not excluded from the contract. The contract excludes the following: All Furniture (desks, chairs, bookcases, credenzas, workstations, etc.); All Copiers/ Printers, and Computer Equipment (hardware and software), and;

WHEREAS, the office supplies will be utilized in all areas of the City Government, and;

WHEREAS, the contract shall be for two years, with the option to renew for three additional twelve-month periods. Contract renewals will be contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase high-usage office supplies, as well as, non-excluded catalog items, from Malone Office Environments (Columbus, GA) for the estimated annual contract amount of $78,885.47, to be purchased on an “as needed basis”. Funds are budgeted each fiscal year for this ongoing expense: Various Departments - Office Supplies and Operating Materials; 6711 & 6728.

___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM B”

A RESOLUTION

NO._____

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH TERRACON CONSULTANTS, INC. (LAWRENCEVILLE, GA) TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES FOR BROWNFIELD ASSESSMENTS ON AN AS-NEEDED BASIS.

WHEREAS, an RFP was administered (RFP No. 18-0003) and fourteen proposals were received; and,

WHEREAS, the proposal submitted by Terracon Consultants, Inc. met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the initial term of the contract will be for three (3) years with the option to renew for two (2) additional twelve-month periods. Contract renewal will be contingent upon the mutual agreement of the City and the Contractors.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with Terracon Consultants, Inc. (Lawrenceville, GA) to provide environmental consulting services for Brownfields Assessments on an as-needed basis. Funds are budgeted each fiscal year for this ongoing expense: Multi-Gov’t Project Fund – Community Reinvestment – Brownfields Grant – Contractual Services; 0216-245-3491-BRWN-6319.

__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

_______________________________ __________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM C”

A RESOLUTION

NO.__________

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) INTERNAL COMMERCIAL FREEZER & COOLER UNIT FOR THE MUSCOGEE COUNTY PRISON, IN THE AMOUNT OF $56,805.15, FROM MOBILE FIXTURE AND EQUIPMENT CO., INC., (COLUMBUS, GA).

WHEREAS, the current freezer component has quit working completely, and food is currently being stored in a freezer truck. The current cooler component is breaking down structurally and requires near-weekly maintenance, and;

WHEREAS, Facilities Maintenance has identified the need to replace both units, and;

WHEREAS, the vendor shall be responsible for removal of the existing freezer and cooler, hauling away all removed parts and components, and installation of the new freezer and cooler.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) internal commercial freezer unit and cooler unit from Mobile Fixture and Equipment Co., Inc., (Columbus, GA) in the amount of $56,805.15. Funds are budgeted in the FY18 Budget as follows: LOST-Public Safety – MCP – Public Safety-LOST – Capital Expenditures over $5,000; 0102 – 420 – 9900 - 7761

_________________

“ITEM D”

A RESOLUTION

NO.________

A RESOLUTION AUTHORIZING THE EXECUTION OF AN ANNUAL CONTRACT WITH THE BEIL LAW FIRM, P.C. (COLUMBUS, GA) TO PROVIDE LEGAL SERVICES, ON AN “AS NEEDED BASIS”, AS THE LEGAL COUNSEL OF RECORD FOR COMMUNITY REINVESTMENT.

WHEREAS, an RFP was administered (RFP No. 18-0006) and two (2) proposals were received; and,

WHEREAS, the proposal submitted by The Beil Law Firm, P.C. met all proposal requirements and was evaluated most responsive to the RFP; and,

WHEREAS, the contract term shall be for two years, with an option to renew for three (3) additional twelve-month periods. Contract renewal is contingent upon the mutual agreement of the City and the Contractor.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute an annual contract with The Beil Law Firm, P.C. (Columbus, GA) to provide legal services, on an “as needed basis”, as the Legal Counsel of Record for Community Reinvestment. Funds are budgeted each fiscal year for this ongoing expense: Community Development Block Grant – Various Accounts; Right-of-Way Acquisition, 1999 SPLOST – Various Accounts – Capital Improvement Projects.

_______________

“ITEM E”

A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING AN ENGINE REPLACEMENT FOR THE TYMPCO 600 STREET SWEEPER, VEHICLE # 11119, IN THE AMOUNT OF $12,126.97, TO BE PERFORMED BY FLINT EQUIPMENT COMPANY (COLUMBUS, GA).

WHEREAS, the street sweeper is in need of an auxiliary engine replacement due to the John Deere 4045 engine having excessive “blowby”. This is caused by wear within the cylinders, primarily the piston sealing rings. The primary purpose of this engine is to supply power to the sweeper regeneration operation. Due to the engine having to operate at full throttle for the duration of the sweeping operation, the engine is susceptible to wear even though stringent preventive maintenance is performed. This is a common issue with engines used in this application. The original purchase price for this equipment was $135,000. The estimated current value of this equipment is $29,618.85; and,

WHEREAS, Flint is the local authorized John Deere service provider for the John Deere 4045 engine.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to have the engine replaced for the TYMPCO 600 Street Sweeper, Vehicle # 11119, in the amount of $12,126.97, to be performed by Flint Equipment Company (Columbus, GA). Funds are available in the FY18 Budget: Paving Fund – Public Works - Right of Way Maintenance – Auto Parts and Supplies; 0203-260-3120-ROWM-6721.

_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the______ day of ____________, 2017 and adopted at said meeting by the affirmative vote of _________ members of said Council.

Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Henderson voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.

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Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING PAYMENT TO YANCEY BROTHERS (FORTSON, GA), IN THE AMOUNT $20,205.81, FOR THE REPAIR OF A CATERPILLAR BULLDOZER D7R, VEHICLE #10822.

WHEREAS, the equipment is used during the daily operations at Granite Bluff Inert Landfill. The bulldozer blade would not stay up as needed and the steering system also stopped working at the same time. Inspection of this equipment confirmed the hydraulic control valve on this equipment was not working and in need of repair, as well as, in need of a pin and bushing turn. During the service call to confirm the hydraulic control valve issue, it was also time to have the undercarriage of this vehicle checked for damage. After reviewing the pictures and the resulting measurements, it is within specifications to have the undercarriage repaired. The repairs needed for the undercarriage is to install a new GD idler; and,

WHEREAS, the repair costs for this equipment is $20,205.81, which includes all repairs required for the blade and the undercarriage. A new engine was installed in this equipment last year; the repairs needed now are normal due to the consistent use of this equipment. Yancey Brothers is the only local authorized dealer and service provider for this Caterpillar equipment.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Yancey Brothers (Fortson, Ga), in the amount $20,205.81, for the repair of a Caterpillar Bulldozer D7R, Vehicle #10822. Funds are available in the FY18 Budget: Integrated Waste Management Fund – Public Works – Granite Bluff Inert Landfill - Auto Parts and Supplies; 0207-260-3540-BLUF-6721.

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