Agenda Item # 8
Columbus Consolidated Government
Council Meeting

April 10, 2018

Agenda Report # 109

TO: Mayor and Councilors

SUBJECT: Purchase Authorizations

INITIATED BY: Finance Department


(A) REPAIR AND REFINISHING OF COUNTERTOP WORKSTATIONS AT MUSCOGEE COUNTY JAIL – RFB NO. 18-0034

It is requested that Council authorize the execution of a construction contract with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $23,625.00 for the repair and refinishing of countertop workstations at Muscogee County Jail.

There are three (3) floors on the South Tower of the Muscogee County Jail, with a large countertop workstation on each floor. The contractor will provide all labor, equipment and materials to repair and refinish the countertop workstations. The work includes, but is not limited to:


Bid specifications were posted on the web pages of the Purchasing Division and the Georgia Procurement Registry. A mandatory site visit was held on March 6, 2018; five (5) contractors were represented at the site visit. One bid was received on March 21, 2018. This bid has been advertised, opened and reviewed. The bidder was:

C. T. Bone, Inc. (Warner Robins, GA) $23,625.00

Funding is available in the FY18 Budget: General Fund – Sheriff – Detention – Muscogee County Jail – Building Maintenance & Repair; 0101-550-2600-JAIL-6521.
* * * * * * * * * * *


(B) CUBICLES AND CHAIRS FOR RECORDERS COURT

It is requested that Council approve the purchase of cubicles and chairs from The Hon Company c/o Malone Office Environments (Muscatine, IA) in the amount of $20,879.54, by Cooperative Purchase, via Georgia Statewide Contract #99999-SPD0000100-0091.

Recorder’s Court needs 12 cubicles and 12 chairs to help the office run more efficiently. Cubicles create privacy, organization, team environment and supervisors can keep better tabs on employees. Currently, supervisors cannot see all of their employees. Judicial and Financial offices are being combined into one work area and cross training employees and supervisors. In order to do this, individual work areas are needed. When two people are out at the same time it won’t cripple the office and the public won’t have to go back and forth between departments. Everything will now be handled at one window.

Funds are available in the FY18 Budget: General Fund – Recorder’s Court – Recorder’s Court – Furniture; 0101-580-1000-7731


* * * * * * * * * * *

(C) BATTERIES FOR E911 CENTER UNINTERRUPTIBLE POWER SUPPLY (UPS)

It is requested that Council approve payment to Motorola Solutions (Chicago, IL), in the amount of $10,541.17, to provide and install one string of (40) batteries for the Uninterruptible Power Supply (UPS) required for the E911 Center.

On November 23, 2017, the E911 Dispatcher informed Motorola the battery temperature for the UPS was very hot, which presented a potential fire hazard. Additionally, in the event the UPS was completely inoperable, then the E911 Center would not have an alternative power supply, if the need arose. Therefore, the batteries were replaced on November 28, 2017 by Motorola. Uninterruptible Power Supply (UPS) is a type of power supply that contains a battery to maintain power to provide power to electronics in the event of a power surge or outage.

Funds are available in the FY18 Budget: Emergency Telephone Fund – Police – E-911 Communications Center – Miscellaneous Equipment Maintenance; 0209 – 400 – 3220 – E911 – 6519.


* * * * * *


(D) 65-FT BUCKET TRUCK WITH AERIAL DEVICE – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 65-FT Bucket Truck with Aerial Device (2018 F-750 Diesel Base/VersaLift VO-260) from Wade Ford (Smyrna, GA) in the amount of $168,691.00 via Georgia State Contract #99999-SPD-SPD0000039-0003.

The vehicle was approved for the Urban Forestry and Beautification Division in the FY18 Budget, and will be used by staff when cutting and trimming trees along right-of-ways throughout Muscogee County. This is a replacement vehicle.

Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Landscape & Forestry – Heavy Trucks; 0203 - 260 - 3120 – ROWM - 7723.
* * * * * *

(E) MAINTENANCE, REPAIR & OPERATIONAL (MRO), SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES VIA U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE

It is requested that Council approve the purchase of MRO supplies, industrial supplies, and related products and services, on an as needed basis, from HD Supply Facilities Maintenance, Ltd. (San Diego, CA)., via contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. (San Diego, CA) will be utilized as an alternate source for MRO supply purchases for various departments.

U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing. Contract Number Maricopa County, 16154, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative bid available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing.

The contract term shall be for five (5) years beginning February 1, 2017 thru December 31, 2021 with the option to renew for five (5) additional one (1) periods.

Funds are budgeted each fiscal year for this ongoing expense: Various Departments – Operating Materials; 6728.
* * * * * *

(F) CHEVROLET TAHOE POLICE PURSUIT VEHICLE – GEORGIA STATEWIDE CONTRACT


It is requested that Council authorize the purchase of one (1) Chevrolet Tahoe police pursuit vehicle from Hardy Chevrolet (Dallas, GA), via Georgia State Contract #99999-SPD-ES40199409-0002, at a cost of $32,136.00.

Funds were allocated in the FY18 Budget for purchases. The vehicle will be used by the detective division while working assigned cases. This is a new vehicle.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.

* * * * * *

(G) FORD FUSIONS – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of two (2) Ford Fusions from Allan Vigil Ford (Morrow, GA) at a unit price of $17,840.00, for a total cost of $35,680.00 via Georgia State Contract #99999-SPD-ES40199373-002.

Funds were allocated in the FY18 Budget for purchases. The vehicles will be used by administrative staff of the department to complete tasks as needed. These are new vehicles.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.

* * * * * *

(H) FORD F-150 – GEORGIA STATEWIDE CONTRACT

It is requested that Council authorize the purchase of one (1) 2018 Ford F-150 from Allan Vigil Ford (Morrow, GA) at a cost of $19,330.00 via Georgia State Contract #99999-SPD-ES40199373-002.

Funds were allocated in the FY18 Budget for purchases. The vehicle will be used by administrative staff of the department to complete tasks as needed. This is a new vehicle.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Light Trucks; 0102-550-9900-LOST-7722.

* * * * * *

(I) FORD F-150 WITH ADDITIONAL OPTIONS – GEMA / 1122 PROCUREMENT PROGRAM

It is requested that Council authorize the purchase of one (1) 2018 Ford F-150 with additional options from Georgia Department of Public Safety, 1122 Procurement Program, in the amount of $30,816.11.

The State and Local Equipment Procurement Program (1122 Procurement Program) was established by Section 1122 of the fiscal year 1994 National Defense Authorization Act. It authorizes state and local government agencies to purchase equipment through certain Federal procurement channels equipment for counter-drug, homeland security, and emergency response activities. These Federal procurement channels include the U.S. General Services Administration’s (GSA) Multiple Awards Schedule (MAS) Program.

Georgia State Contract pricing for this vehicle is $38,655.00.

Funds were allocated in the FY18 Budget for purchases. The vehicle will be used by the Operations Bureau Commander as a response vehicle to respond to any emergency situation that arises in the Columbus and surrounding Muscogee County areas. This is a new vehicle.

Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Light Trucks; 0102-550-9900-LOST-7722.

* * * * * *

(J) COMPUTER AND INFORMATION TECHNOLOGY EQUIPMENT

It is requested that Council approve the purchase of computer and information technology equipment from Cpak Technology Solutions (Lagrange, GA), in the amount of $120,876.00, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-T20120501-0006.

The computer and information technology equipment consists of the following: Funds are budgeted in the FY18 Budget as follows: Funding in the amount of $77,543.40 is budgeted in General Fund – Information Technology – Telephone, 0101 – 210 – 1000 – ISS - 6621; and funding in the amount of $43,341.60 is budgeted in General Fund – Information Technology – Software Lease, 0101 – 210 -1000 – ISS – 6541.
* * * * * *
(K) NETAPP STORAGE

It is requested that Council approve the purchase of NetApp Storage from Cpak Technology Solutions (Lagrange, GA)/DLT Solutions (Herndon, VA), in the amount of $28,960.80, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPDT20150930- 0001 and WSCA-NASPO Georgia Contract #MNWNC-121.

NetApp storage systems are hardware and software-based data storage and retrieval systems. The purchase of NetApp Storage will add additional storage for backup and recovery solutions to safeguard critical data.

Funds are budgeted in the FY18 Budget as follows: General Fund – Information Technology – Computer Equipment Maintenance, 0101 – 210 – 1000 – ISS – 6511.
* * * * * *

(L) MICROSOFT SOFTWARE LICENSING UPGRADE

It is requested that Council approve the purchase of Microsoft software licensing upgrade from SHI International Corporation (Somerset, NJ), in the annual amount of $1,047,629.19, plus annual maintenance and support cost of $68,080.00, and any future renewals, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-SPD0000060-0003; and authorize the City Manager to enter into all agreements pertaining to this purchase the maintenance/support.

The licensing upgrade is needed to keep CCG compliant with Servers, Desktops and Mobile devices utilized throughout City departments. Per Resolution #122-15, City Council approved the previous licensing upgrade. The licensing upgrade includes a 3-Year Commitment with future renewals. Maintenance and Support will be paid on an annual basis with renewals.

To facilitate the licensing upgrade, funds will be made available and budgeted each fiscal year as needed: General Fund – Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713.
* * * * * *

(M) REPAIRS SERVICES FOR THE FORT BENNING GATEWAY FOUNTAIN AT I-185

It is requested that Council approve the purchase of repair services for the Fort Benning Gateway Fountain at I-185 from Alabama Foundation Specialists of Birmingham, Inc, /DBA AFS Foundation & Waterproofing Specialist (Leeds, AL), in the amount of $18,078.88.

The Fort Benning Gateway Fountain at I-185 is leaking and requires repairs. Per the Facilities Maintenance Division the repairs must be completed by May 1, 2018.

AFS Foundation & Waterproofing specializes in waterproofing and foundation repairs. The work will require the vendor to lift and level the uneven exterior concrete to stabilize the foundation. AFS has recently performed similar work for the City including: stabilization repairs at the Double Churches Pool, and sealing the basement at the Public Safety Building. Additionally, the vendor can complete the work by the deadline. Consequently, the vendor is considered the only known source for this work.

Funds are available in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Operating Materials; 0203 – 260 – 3120 –ROWM – 6728

* * * * * *

(N) AMENDMENT 1 FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR MOTT’S GREEN PLAZA ENHANCEMENT-PI #0015287 – RFP NO. 17-0013

It is requested that Council authorize the execution of Amendment 1 with Hecht Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of $107,605.21 for additional services related to the Mott’s Green Plaza Enhancement project.

Per Resolution No. 151-17, dated May 23, 2017, Council authorized Hecht Burdeshaw Architects, Inc. to provide plans and drawings for the enhancement of the Mott’s Green Plaza (Frank Martin Pedestrian Bridge/Plaza area). This project is designed to improve the overall appearance of this area, while protecting its historic significance. Because this is a federally funded project, the Georgia Department of Transportation (GDOT) is requiring additional environmental and archeological surveys of the project area be performed. These surveys were not included in the original contract. The archeological and environmental work is a requirement that must be fulfilled in order for this project to move forward. A separate study for each will be required:

This change order is using TSPLOST Discretionary local match funding for this GDOT funded project. Funding is available as follows: T-SPLOST Projects Fund – Capital Projects – T-SPLOST – General Construction – Mott’s Green M230 Match; 0510-660-7000-7661-65014-20170.
* * * * * *

EMERGENCY PURCHASES – INFORMATION ONLY

1) UNFORSEEN WORK REQUIRED FOR REPLACEMENT OF THE ELECTRICAL SYSTEM AT BENNING PARK:
On March 26, 2018, Pubic Works notified the City Manager about unforeseen work required for the replacement of the electrical system at Benning Park.
Per Resolution #403-17, Council approved the project to replace the electrical system at Benning Park, which was awarded to Georgia Power.
Georgia Power is on site and has begun the work and found there was no conduit in place to run the lines to the various points of need throughout the park. There were no as-built or plans available to reference prior to this project, so once the concrete was removed, it was discovered there was no conduit to safely transport power from point A to point B.
The costs to have this conduit installed will be an additional $15,000.
If the project had to be stopped, at this point, it would be considered a safety issue for our electricians and anyone else who ventures to turn on the lights for this park. Additionally, Georgia Power has notified Public Works that if they leave at this point due to no conduit, they will have to reschedule for completion. In the meantime, the City would run the risk of someone turning on these lights and being shocked.
The City Manager approved the Emergency Purchase on March 26, 2018.
Funds are available in the FY18 Budget: OLOST – Infrastructure Fund – Public Works – Infrastructure/LOST –General Construction – Benning Park Transformer Replacement; 0109 – 260 – 9901 – 7661 – 96051 – 20180.
* * * * * *
2) REPLACEMENT VEHICLE FOR SPECIAL ENFORCEMENT/ANIMAL CONTROL:
On March 26, 2018, Pubic Works notified the City Manager about an administrative vehicle, Vehicle #11176, was totaled in a two car accident, whereby the City was not at fault. Insurance proceeds have reimbursed the City for the value of the car, in the amount of $7,000.
Vehicle #11176 was a 2010 Ford Fusion used by the Special Enforcement Division staff to go to 16 various Veterinarian offices to collect rabies information, as well as, sold permit information on a monthly basis. It is was also used for the mail and to go purchase feed for Animal Care and Control Center, as well as, used to pick up assigned inmates to work at the ACC. In addition to the daily use of this vehicle it is also used to transport display items needed for off-site events. This totaled vehicle has been placed in salvage and the division has been using Animal Control trucks to handle the administrative needs for this division.
Previous vehicles purchased for Animal Control had cloth seats, which did not hold up under the stresses of transporting animals, equipment, crates, etc. to off-site adoption locations, as well as, other events. In the process of obtaining the specs for the replacement SUV for Animal Control it was discovered that the model Explorer under state contract would not allow for vinyl rear seats. Therefore, the Department requested approval of an emergency purchase to replace the vehicle with a new Pursuit Utility Vehicle (Explorer). The vehicle will be used as a true utility vehicle. With the Department’s extensive use of the vehicle, vinyl rear seating and floors is required. However, the only SUV that offers this seating and floor covering option is the Pursuit Utility Vehicle. The only difference in the two vehicles outside of the identifying name is the ability to obtain the vinyl and other Public Safety options. There will be “NO” Public Safety options on this vehicle, with the exception of the pursuit rated tires that will be changed upon receipt. The replacement vehicle will be purchase via Georgia State Contract #99999-SPDES40199409 from Wade Ford at a cost of $27,295.00.
The City Manager approved the Emergency Purchase on April 4, 2018.
Funds are available in the FY18 Budget: General Fund – Public Works – Special Enforcement – Light Vehicles; 0101 – 260 – 2400 – SPCL – 7721.


"ITEM A”

A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING THE EXECUTION OF A CONSTRUCTION CONTRACT WITH C. T. BONE, INC. (WARNER ROBINS, GA) IN THE AMOUNT OF $23,625.00 FOR THE REPAIR AND REFINISHING OF COUNTERTOP WORKSTATIONS AT MUSCOGEE COUNTY JAIL.

WHEREAS, there are three (3) floors on the South Tower of the Muscogee County Jail, with a large countertop workstation on each floor. The contractor will provide all labor, equipment and materials to repair and refinish the countertop workstations.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to a construction contract with C. T. Bone, Inc. (Warner Robins, GA) in the amount of $23,625.00 for the repair and refinishing of countertop workstations at Muscogee County Jail. Funding is available in the FY18 Budget: General Fund – Sheriff – Detention – Muscogee County Jail – Building Maintenance & Repair; 0101-550-2600-JAIL-6521.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

"ITEM B”
A RESOLUTION
NO.____

A RESOLUTION AUTHORIZING THE PURCHASE OF CUBICLES AND CHAIRS FROM THE HON COMPANY C/O MALONE OFFICE ENVIRONMENTS (MUSCATINE, IA) IN THE AMOUNT OF $20,879.54, BY COOPERATIVE PURCHASE, VIA GEORGIA STATEWIDE CONTRACT #99999-SPD0000100-0091.

WHEREAS, Recorder’s Court needs 12 cubicles and 12 chairs to help the office run more efficiently. Cubicles create privacy, organization, team environment and supervisors can keep better tabs on employees. Currently, supervisors cannot see all of their employees. Judicial and Financial offices are being combined into one work area and cross training employees and supervisors. In order to do this, individual work areas are needed. When two people are out at the same time it won’t cripple the office and the public won’t have to go back and forth between departments. Everything can be handled at one window.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase cubicles and chairs from The Hon Company c/o Malone Office Environments (Muscatine, IA) in the amount of $20,879.54, by Cooperative Purchase, via Georgia Statewide Contract #99999-SPD0000100-0091. Funds are available in the FY18 Budget: General Fund – Recorder’s Court – Recorder’s Court – Furniture; 0101-580-1000-7731
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


"ITEM C”
A RESOLUTION
NO._________

A RESOLUTION AUTHORIZING PAYMENT TO MOTOROLA SOLUTIONS (CHICAGO, IL), IN THE AMOUNT OF $10,541.17, TO PROVIDE AND INSTALL ONE STRING OF (40) BATTERIES FOR THE UNINTERRUPTIBLE POWER SUPPLY (UPS) REQUIRED FOR THE E911 CENTER.

WHEREAS, on November 23, 2017, the E911 Dispatcher informed Motorola the battery temperature for the UPS was very hot, which presented a potential fire hazard. Additionally, in the event the UPS was completely inoperable, then the E911 Center would not have an alternative power supply if the need arose. Therefore, the batteries were replaced on November 28, 2017 by Motorola; and,

WHEREAS, Uninterruptible Power Supply (UPS) is a type of power supply that contains a battery to maintain power to provide power to electronics in the event of a power surge or outage.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to make payment to Motorola Solutions (Chicago, IL), in the amount of $10,541.17, to provide and install one string of (40) batteries for the Uninterruptible Power Supply (UPS) required for the E911 Center. Funds are available in the FY18 Budget: Emergency Telephone Fund – Police – E-911 Communications Center – Miscellaneous Equipment Maintenance; 0209 – 400 – 3220 – E911 – 6519.


__________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM D”

A RESOLUTION
NO._______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 65-FT BUCKET TRUCK WITH AERIAL DEVICE (2018 F-750 DIESEL BASE/VERSALIFT VO-260) FROM WADE FORD (SMYRNA, GA), IN THE AMOUNT OF $168,691.00, VIA GEORGIA STATE CONTRACT #99999-SPD-SPD0000039-0003.

WHEREAS, the vehicle was approved for the Urban Forestry and Beautification Division in the FY18 Budget, and will be used by staff when cutting and trimming trees along right-of-ways throughout Muscogee County. This is a replacement vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 65-FT Bucket Truck with Aerial Device (2018 F-750 Diesel Base/VersaLift VO-260) from Wade Ford (Smyrna, GA), in the amount of, $168,691.00 via Georgia State Contract #99999-SPD-SPD0000039-0003. Funds are budgeted in the FY18 Budget: Paving Fund – Public Works – Landscape & Forestry – Heavy Trucks; 0203-260-3120-ROWM-7723.
_________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM E”
A RESOLUTION
NO. ____

A RESOLUTION AUTHORIZING THE PURCHASE OF MAINTENANCE, REPAIR & OPERATIONAL (MRO) SUPPLIES, INDUSTRIAL SUPPLIES, AND RELATED PRODUCTS AND SERVICES FROM HD SUPPLY FACILITIES, LTD. (SAN DIEGA, CA), VIA CONTRACT NUMBER 16154, ADOPTED BY U.S. COMMUNITIES GOVERNMENTAL PURCHASING ALLIANCE (GPA). HD SUPPLY FACILITIES, LTD WILL BE UTILIZED AS AN ALTERNATE SOURCE FOR MAINTENANCE, REPAIR & OPERATIONAL (MRO), SUPPLIES PURCHASES FOR VARIOUS DEPARTMENTS.

WHEREAS, U.S. Communities is the leading national government purchasing cooperative, providing government procurement resources and solutions to local and state government agencies, school districts (K-12), higher education institutes, and nonprofits looking for the best overall supplier government pricing; and,

WHEREAS, contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance, is a cooperative bid available for use by any governmental entity. The City’s Procurement Ordinance, Article 9-101, authorizes the use of cooperative purchasing; and,

WHEREAS, the contract term shall be for 5 years beginning February 1, 2017 thru December 31, 2021 with the option to renew for five (5) additional one (1) periods.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase MRO Supplies from HD Supply Facilities Maintenance, Ltd. (San Diego, CA) via contract number 16154, adopted by U.S. Communities Governmental Purchasing Alliance (GPA). HD Supply Facilities Maintenance, Ltd. will be utilized as an alternate source for MRO supply purchases for various departments. Funds are budgeted each fiscal year for this ongoing expense: Various Departments – Operating Materials; 6728.
_______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _____________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM F”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) CHEVROLET TAHOE POLICE PURSUIT VEHICLE FROM HARDY CHEVROLET (DALLAS, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199409-0002, AT A COST OF $32,136.00.

WHEREAS, the vehicle will be used by the detective division while working assigned cases. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) Chevrolet Tahoe police pursuit vehicle from Hardy Chevrolet (Dallas, GA) via Georgia State Contract #99999-SPD-ES40199409-0002, at a cost of $32,136.00. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.
___________________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM G”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) FORD FUSIONS FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0002, AT A UNIT PRICE OF $17,840.00, FOR A TOTAL AMOUNT OF $35,680.00.

WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicles will be used by administrative staff of the department to complete tasks as needed. These are new vehicles.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase two (2) Ford Fusions from Allan Vigil Ford (Morrow, GA), via Georgia State Contract #99999-SPD-ES40199373-0002, at a unit price of $17,840.00, for a total amount of $35,680.00. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Automobiles; 0102-550-9900-LOST-7721.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM H”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) FORD F-150 FROM ALLAN VIGIL FORD (MORROW, GA), VIA GEORGIA STATE CONTRACT #99999-SPD-ES40199373-0002, AT A COST OF $19,330.00.

WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicle will be used by administrative staff of the department to complete tasks as needed. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2018 Ford F-150 from Allan Vigil Ford (Morrow, GA) at a cost of $19,330.00 via Georgia State Contract #99999-SPD-ES40199373-002. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Light Trucks; 0102-550-9900-LOST-7722.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor



“ITEM I”
A RESOLUTION
NO._____

A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 2018 FORD F-150 WITH ADDITIONAL OPTIONS FROM GEORGIA DEPARTMENT OF PUBLIC SAFETY, 1122 PROCUREMENT PROGRAM, IN THE AMOUNT OF $30,7816.11.

WHEREAS, the State and Local Equipment Procurement Program (1122 Procurement Program) was established by Section 1122 of the fiscal year 1994 National Defense Authorization Act. It authorizes state and local government agencies to purchase equipment through certain Federal procurement channels equipment for counter-drug, homeland security, and emergency response activities. These Federal procurement channels include the U.S. General Services Administration’s (GSA) Multiple Awards Schedule (MAS) Program; and;

WHEREAS, Georgia State Contract pricing for this vehicle is $38,655.00; and,

WHEREAS, funds were allocated in the FY18 Budget for purchases. The vehicle will be used by the Operations Bureau Commander as a response vehicle to respond to any emergency situation that arises in the Columbus and surrounding Muscogee County areas. This is a new vehicle.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase one (1) 2018 Ford F-150 with additional options from Georgia Department of Public Safety, 1122 Procurement Program, in the amount of $19,330.00. Funds are budgeted in the FY18 Budget: LOST-Public Safety Fund – Sheriff – Public Safety-LOST – Light Trucks; 0102-550-9900-LOST-7722.
___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM J”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTER AND INFORMATION TECHNOLOGY EQUIPMENT FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA), IN THE AMOUNT OF $120,876.00, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT # 99999-SPD-T20120501-0006.

WHEREAS, the computer and information technology equipment consists of the following:
NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase computer and information technology equipment from Cpak Technology Solutions (Lagrange, GA), in the amount of $120,876.00, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-T20120501-0006. Funds are budgeted in the FY18 Budget as follows: Funding in the amount of $77,543.40 is budgeted in General Fund – Information Technology – Telephone, 0101 – 210 – 1000 – ISS - 6621; and funding in the amount of $43,341.60 is budgeted in General Fund – Information Technology – Software Lease, 0101 – 210 -1000 – ISS – 6541.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM K”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF NETAPP STORAGE FROM CPAK TECHNOLOGY SOLUTIONS (LAGRANGE, GA)/DLT SOLUTIONS (HERNDON, VA), IN THE AMOUNT OF $28,960.80, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT # 99999-SPDT20150930- 0001 AND WSCA-NASPO GEORGIA CONTRACT #MNWNC-121.

WHEREAS, NetApp storage systems are hardware and software-based data storage and retrieval systems. The purchase of NetApp Storage will add additional storage for backup and recovery solutions to safeguard critical data.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase NetApp Storage from Cpak Technology Solutions (Lagrange, GA)/DLT Solutions (Herndon, VA), in the amount of $28,960.80, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPDT20150930- 0001 and WSCA-NASPO Georgia Contract #MNWNC-121. Funds are budgeted in the FY18 Budget as follows: General Fund – Information Technology – Computer Equipment Maintenance, 0101 – 210 – 1000 – ISS – 6511.
______________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor

“ITEM L”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF MICROSOFT SOFTWARE LICENSING UPGRADE FROM SHI INTERNATIONAL CORPORATION (SOMERSET, NJ), IN THE ANNUAL AMOUNT OF $1,047,629.19, PLUS ANNUAL MAINTENANCE AND SUPPORT COST OF $68,080.00, AND ANY FUTURE RENEWALS, BY COOPERATIVE PURCHASE PER GEORGIA STATEWIDE CONTRACT # 99999-SPD-SPD0000060-0003; AND AUTHORIZE THE CITY MANAGER TO ENTER INTO ALL AGREEMENTS PERTAINING TO THIS PURCHASE THE MAINTENANCE/SUPPORT.

WHEREAS, the licensing upgrade is needed to keep CCG compliant with Servers, Desktops and Mobile devices utilized throughout City departments. Per Resolution #122-15, City Council approved the previous licensing upgrade. The licensing upgrade includes a 3-Year Commitment with future renewals. Maintenance and Support will be paid on an annual basis with renewals.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase Microsoft software licensing upgrade from SHI International Corporation (Somerset, NJ), in the annual amount of $1,047,629.19, plus annual maintenance and support cost of $68,080.00, and any future renewals, by Cooperative Purchase per Georgia Statewide Contract # 99999-SPD-SPD0000060-0003; and authorize the City Manager to enter into all agreements pertaining to this purchase the maintenance/support. To facilitate the licensing upgrade and maintenance/support, funds will be made available and budgeted each fiscal year as needed: General Fund – Information Technology – Computer Software; 0101 – 210 – 1000 – ISS – 6713, pending budget approval.
____________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor
“ITEM M”
A RESOLUTION
NO.______

A RESOLUTION AUTHORIZING THE PURCHASE OF REPAIR SERVICES FOR THE FORT BENNING GATEWAY FOUNTAIN AT I-185 FROM ALABAMA FOUNDATION SPECIALISTS OF BIRMINGHAM, INC, /DBA AFS FOUNDATION & WATERPROOFING SPECIALIST (LEEDS, AL), IN THE AMOUNT OF $18,078.88.

WHEREAS, the Fort Benning Gateway Fountain at I-185 is leaking and requires repairs. Per the Facilities Maintenance Division the repairs must be completed by May 1, 2018; and,

WHEREAS, AFS Foundation & Waterproofing specializes in waterproofing and foundation repairs. The work will require the vendor to lift and level the uneven exterior concrete to stabilize the foundation. AFS has recently performed similar work for the City including: stabilization repairs at the Double Churches Pool, and sealing the basement at the Public Safety Building. Additionally, the vendor can complete the work by the deadline. Consequently, the vendor is considered the only known source for this work.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA, HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to purchase repair services for the Fort Benning Gateway Fountain at I-185 from Alabama Foundation Specialists of Birmingham, Inc, /DBA AFS Foundation & Waterproofing Specialist (Leeds, AL), in the amount of $18,078.88. Funds are available in the FY18 Budget: Paving Fund – Public Works – Right of Way Maintenance – Operating Materials; 0203 – 260 – 3120 –ROWM – 6728.
__________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of _________________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor


“ITEM N”
A RESOLUTION
NO. _______

A RESOLUTION AUTHORIZING THE EXECUTION OF CONTRACT AMENDMENT 1 WITH HECHT BURDESHAW ARCHITECTS, INC. (COLUMBUS, GA) IN THE ESTIMATED AMOUNT OF $107,605.21 FOR ADDITIONAL SERVICES RELATED TO THE MOTT’S GREEN PLAZA ENHANCEMENT PROJECT.

WHEREAS, per Resolution No. 151-17, dated May 23, 2017, Council authorized Hecht Burdeshaw Architects, Inc. to provide plans and drawings for the enhancement of the Mott’s Green Plaza (Frank Martin Pedestrian Bridge/Plaza area); and,

WHEREAS, because this is a federally funded project, the Georgia Department of Transportation (GDOT) is requiring additional environmental and archeological surveys of the project area be performed. These surveys were not included in the original contract. The archeological and environmental work is a requirement that must be fulfilled in order for this project to move forward. A separate study for each will be required; and,

WHEREAS, the sub-consultant CALYX Engineers and Consultants (Columbus, GA) will provide archaeology environmental services in the amount of $52,888.71; the sub-consultant Southern Research Consultants (Waverly Hall, GA) will conduct a phase-one intensive archaeological survey in the amount of $30,716.50; and Hecht Burdeshaw will coordinate their work and the work of the consultants with Georgia Department of Transportation for an additional fee of approximately $24,000.00.

NOW, THEREFORE, THE COUNCIL OF COLUMBUS, GEORGIA HEREBY RESOLVES AS FOLLOWS:

That the City Manager is hereby authorized to execute Amendment 1 with Hecht Burdeshaw Architects, Inc. (Columbus, GA) in the estimated amount of $107,605.21 for additional services related to the Mott’s Green Plaza Enhancement project. This change order is using TSPLOST Discretionary local match funding for this GDOT funded project. Funding is available as follows: T-SPLOST Projects Fund – Capital Projects – T-SPLOST – General Construction – Mott’s Green M230 Match; 0510-660-7000-7661-65014-20170.
___________

Introduced at a regular meeting of the Council of Columbus, Georgia, held the _________ day of ____________, 2018 and adopted at said meeting by the affirmative vote of _________ members of said Council.


Councilor Allen voting __________.
Councilor Baker voting __________.
Councilor Barnes voting __________.
Councilor Davis voting __________.
Councilor Garrett voting __________.
Councilor Huff voting __________.
Councilor Thomas voting __________.
Councilor Turner Pugh voting __________.
Councilor Woodson voting __________.



_______________________________ ________________________
Tiny B. Washington, Clerk of Council Teresa Pike Tomlinson, Mayor